4 Job Positions at NATIONAL EXAMINATION AND SCHOOL INSPECTION AUTHORITY (NESA): (Deadline 5 September 2022)

4 Job Positions at NATIONAL EXAMINATION AND SCHOOL INSPECTION AUTHORITY (NESA): (Deadline 5 September 2022)

Basic Education Quality Assurance Specialist at NATIONAL EXAMINATION AND SCHOOL INSPECTION AUTHORITY (NESA): (Deadline 5 September 2022)

Job description

● To ensure that the Quality Basic Education program in the NESA activities are well coordinated for effective and efficient attainment of set objectives.
● Organize, manage and implement the Quality Education activities.
● Coordinate and supervise the development and implementation of action plans related to Quality Education;
● Coordinate the collaboration between inspectors, District structures and schools
● Organize and implement the validation of curriculum, Training Organization Guide (TOGs) and Standards, Tools and Equipment List (STELs) etc.
● Coordinate the Implementation of quality inspections in schools based on approved standards and norms.
● Coordinate and implement capacity building of BE&TVETQAD Staff including inspectors Specialist, etc.
● Collaborate in the setup of the standards, norms, criteria and indicators for accreditation /quality assurance
● To make termly and annually appropriate Quality Assurance reports
● To perform any other duties assigned by the line manager. ● Provide technical and professional advice to improve quality assurance;
● Plan, organize, coordinate, monitor and supervise the implementation of quality inspection in schools based on approved standards and norms

Basic Education Quality Assurance Specialist at NATIONAL EXAMINATION AND SCHOOL INSPECTION AUTHORITY (NESA): (Deadline 5 September 2022)

Job description

● Organize, manage and implement the Quality Education activities.
● Coordinate and supervise the development and implementation of action plans related to Quality Education;
● Coordinate the collaboration between inspectors, District structures and schools
● Organize and implement the validation of curriculum, Training Organization Guide (TOGs) and Standards, Tools and Equipment List (STELs) etc.
● Coordinate the Implementation of quality inspections in schools based on approved standards and norms.
● Coordinate and implement capacity building of BE&TVETQAD Staff including inspectors Specialist, etc.
● Collaborate in the setup of the standards, norms, criteria and indicators for accreditation /quality assurance
● To make termly and annually appropriate Quality Assurance reports
● To perform any other duties assigned by the line manager. ● Provide technical and professional advice to improve quality assurance;
● Plan, organize, coordinate, monitor and supervise the implementation of quality inspection in schools based on approved standards and norms

Procurement Specialist at NATIONAL EXAMINATION AND SCHOOL INSPECTION AUTHORITY (NESA): (Deadline 5 September 2022)

Job description

● Prepare and publish the annual procurement plan for SPIU;
● Prepare bidding documents in collaboration with specialized beneficiary units;
● Manage and regular monitoring of E-procurement system;
● Publish bids in the system;
● Prepare notification of tender award and publish the results of the tendering process;
● Prepare contracts for successful bidders, in collaboration with the Legal affairs officer and beneficiary unit;
● Act as Secretary of Public Tender Committee;
● Manage contracts, produce regular reports thereof and keep procurement proceeding records in accordance with the regulations;
● Ensure adequate contract execution in collaboration with the beneficiary department;
● Effective monitoring of contracts;
● Support the institution by providing guidance on technical procurement matters;
● Responding to procurement challenges and producing outcome reports for management;
● Provide information and documents requested by Rwanda Public Procurement Authority;
● Perform any other tasks assigned by his/her supervisor.

Monitoring & Evaluation Specialist at NATIONAL EXAMINATION AND SCHOOL INSPECTION AUTHORITY (NESA): (Deadline 5 September 2022)

Job description

● Coordinate and supervise the development of the SPIU strategic plans, annual action plans, project development plans and M&E plans.
● Coordinate and implement effective communication and data management, planning, monitoring and evaluation.
● Develop and keep updating the SPIU investment plan and MediumTerm Expenditure Framework.
● Coordinate institutional departments, divisions and development partners to facilitate harmonized NESA planning, monitoring and evaluation.
● Provide technical assistance regarding planning, including developing result framework, M&E plans, action plans and procedural and operational manuals, to all NESA related projects.
● Provide professional and technical advice to her/his supervisors.
● Perform all other tasks assigned by her/his supervisors

Financial Management Specialist at NATIONAL EXAMINATION AND SCHOOL INSPECTION AUTHORITY (NESA): (Deadline 5 September 2022)

Job description

•P Coordinate the development, execution and monitoring of SPIU Project budgets.
● Participate in the development of key priorities and Action Plan of NESA SPIU projects;
● Participate in the budget preparation process of all projects;
● Coordinate the Preparation of annual, quarterly and monthly expenditure plans in collaboration with the M&E Specialist;
● Monitor projects’ budget execution rates and advice where need be;
● Receive and check all invoices, requests and prepare payment; ● Ensure timely preparation of periodic budget execution and financial statement reports;
● Participate in budget revision process of projects;
● Manage an effective financial management system for the SPIU and ensure that accounting and bookkeeping records are prepared and maintained in accordance with projects requirements as well as statutory and organization policies, chart of accounts, and related accounting standards, principles and practices.
Produce Periodic financial statements
● Prepare bank accounts reconciliation statements;
● Analyze financial statements for consistency
● Correct errors found in financial statements
● Consolidate project reports and the accounting information and populate the reporting format as provided by NESA.
● Follow up the approval of the project financial statements as per development partners reporting requirements were necessary.
● Follow up replenishment of funds from the concerned development partners;
● Ensure accounting coding and budgeting lines are correct: this includes verification of financial reports, expenses and supporting documents.
● Facilitate process of internal and external audit of different programs and projects under the SPIU
● Record all project transactions properly in IFMIS and submit the monthly project consolidated report within the stipulated deadline;
Coordination of pay and compensation.
● Supervise the preparation of the project budget of staff compensation;
● Monitor the preparation of the salary payroll lists, fringe benefits of all concerned staff;
● Receive, analyze, find or propose solutions to the employees ‘complaints regarding remunerations.
Transactional cash management.
● Verify staff payroll for bank transfers at the end of each month; ● Ensures all invoices from external parties (contractors, suppliers, etc.) are paid in due time, by bank transfer, cheque or cash and arrange those documents sequentially by date;
● Check and prepare payment documents for further processing; ● Attain and record all bank transactions, maintain bank accounts, ensure monthly bank statements and account overviews.
● Responsibility for the cash management: this includes regular daily cash counts, verification of balance of cash book and cash on hand, establishment and signature of cash count statements. ● Prepare cash calls, face forms from donors.

Operational Support
● Ensure the preparation of monthly project inventory report and monthly inventory review;
● Ensure regular update and inventory of assets register for the project.
● Coordinate and monitor activities of the Projects
● Ensure preparation and submission of activity plans and periodic report;
● Build and strengthen partnerships with service providers, and other potential partners.
Reporting
● Guide the identification of a development project.
● Coordinate the preparation of the development project budget.
● Review the development project and submit for approval
● Follow up with the donors to ensure timely cash replenishment

Financial Management Specialist at NATIONAL EXAMINATION AND SCHOOL INSPECTION AUTHORITY (NESA): (Deadline 5 September 2022)

Job description

● Ensure the preparation of monthly project inventory report and monthly inventory review;
● Ensure regular update and inventory of assets register for the project.
● Coordinate and monitor activities of the Projects
● Ensure preparation and submission of activity plans and periodic report;
● Build and strengthen partnerships with service providers, and other potential partners.
Reporting
● Guide the identification of a development project.
● Coordinate the preparation of the development project budget.
● Review the development project and submit for approval
● Follow up with the donors to ensure timely cash replenishment