10 Job Positions at International Alert: (Deadline 31 December 2022)

Job Title

Finance and Grants Officer

Reports to

Finance and Operations Manager

Management Responsibility

None

Job location

Rwanda

Grade

4.2

Contract Duration

One year renewable

International Alert

International Alert has been working for over 30 years with people directly affected by conflict to find peaceful solutions.

We believe in a world where people resolve their differences without violence and can build a more peaceful future for their families and communities.

We build a more peaceful world by collaborating with people from across divides to resolve the root causes of conflict, because everyone can play a part in building peace, every day.

We work alongside local communities, partners, businesses, and policymakers to turn our in-depth research and analysis into practical solutions and action on the ground.

And we bring together people from the grassroots to the policy level to inspire and amplify the voice of peace, because it is only together that we can achieve change. To learn more about how and where we work, visit www.international-alert.org.

Job Purpose

Reporting to the Rwanda Finance and Operations Manager ;the role holder will provide hands on support for all aspects of grants financial management in the country office and is responsible for the partners finance staff capacity strengthening, the development and implementation of good internal controls, risk management, and utilization according to international Alert Rwanda approved policies, standards, and procedures.

The post holder will demonstrate a high degree of analytical skills, planning, organizational, and facilitation while introducing innovations needed to meet the demands of the operating environment.

Duties and Responsibilities

• Receive, review, process supporting documents and coordinate proper filing of the same related to the general ledger transaction and follow the organization’s regulatory documentation retention policy to maintain accounting files.
•  Maintain of proper, accurate and up-to-date accounting records at all times.
• Ensure that all advances are accurately processed, effectively followed-up and liquidations are reviewed and processed in Finance System on a timely basis.
• Support in ensuring accurate monthly payroll preparation and subsequent transfers of salaries staff bank accounts.
• Ensure all relevant tax returns and other statutory deductions are accurately prepared and their respective remittances done on time and relevant refunds claimed.

Perform monthly closing processes and reconciliation of the general ledger accounts to ensure that internal and external reporting deadlines are adhered to.

• Prepare accurate monthly, quarterly and year-end reports and submit them on a timely basis.
•  Prepare specialized reports, analysis and financial models, present results of analysis.
•  Work with both internal and external auditors during financial and operational audits.
• Follow up on issues raised by auditors to ensure resolution in cooperation with colleagues;
• Supports the processes that assist managers in making strategic and operational data-based decisions by delivering timely, accurate and relevant financial information.
•  Carry out research and analysis on the compliance requirements of potential donors in the pipeline and prepare reference materials.
• Attend project start-up workshops and ensure that compliance matters are brought to the attention of all relevant staff.
• Assess current contracts, systems, and procedures against donor requirements and develop donor compliance track sheet to support contract readiness and compliance adherence;
• Perform grant-related post-award functions, including budget and expense analysis, periodic invoicing, financial reporting, personnel costs distribution changes, reconciliations, re-budgeting, and grant closeout functions.
• Ensure timely disbursement of funds to sub-recipients/partners, process liquidation of partner advances and report of the same
• Conduct spot checks of partner organisations in accordance with monitoring plans.
•  Assess partners’ financial reports and audited financial statements to ensure compliance with International Alert policies, procedures and contractual engagements;
•   Ensure proper coordination with Sub-recipients /Sub-grants / local implementing partners and build their capacity where need be in assuring office risk is minimized due to non-compliance with International Alert and donor regulations.
• Verify financial reports and action plans by International Alert and Partner Organisations which are submitted to Rwanda Governance on quarterly basis.

Travel requirements

The position is based in Kigali City  with  frequent travel to the districts in which we work.

Bachelor’s degree with 2^nd class upper division in Accounting or Finance.

Minimum three years of demonstrated professional experience in accounting, auditing, finance or grants management with a busy organization or project (not-for-profit sector preferred).

Excellent knowledge of Word, Excel and Outlook, also keen knowledge, and experience of the importance of databases and their role in providing accurate management information.

Having an ICDL certificate would be an added advantage.

Knowledge of income tax and labour laws as well as other Rwandan government regulations related to NGOs.

Proven knowledge of Generally Accepted Accounting Principles and a practical knowledge of financial systems and internal controls in NGO settings.

Respect, integrity, diversity, commitment to excellence, adaptability, able to perform under stress, innovation, building relationships, communicating effectively, coaching and mentoring, developing and working in teams, initiating action, planning, and organizing.

Strong emotional intelligence and self-awareness.

Communicates clearly and cogently in English and Kinyarwanda in writing and speech.

Reads French easily, can write informal memos in French, and can sustain a professional conversation in French about finance and operational aspects of Alert’s work.

Knowledge of Grants Administration especially system management and donor compliance in reporting of diverse institutional donors (EU, USAID, SIDA, SDC etc.)

Experience in pre-award due diligence assessment of potential partners

Experience of International NGO grant management systems and financial regulations

Good command of Microsoft spreadsheet preferably Microsoft Excel and D365 business central software

Job Title

Conflict Advisor – Rwanda

Reports to

Country Director

Management Responsibility

None

Job location

Kigali-Rwanda

Grade

2.2

Contract Duration

1 Year renewable

International Alert

International Alert has been working for over 30 years with people directly affected by conflict to find peaceful solutions.

We believe in a world where people resolve their differences without violence and can build a more peaceful future for their families and communities.

We build a more peaceful world by collaborating with people from across divides to resolve the root causes of conflict, because everyone can play a part in building peace, every day.

We work alongside local communities, partners, businesses, and policymakers to turn our in-depth research and analysis into practical solutions and action on the ground.

And we bring together people from the grassroots to the policy level to inspire and amplify the voice of peace, because it is only together that we can achieve change. To learn more about how and where we work, visit www.international-alert.org.

Job Purpose

To provide tailored and context-specific support and accompaniment to the development, implementation and consolidation of International Alert (Alert) peacebuilding programmes in Rwanda. The Conflict Advisor (CA) plays a key role in promoting cross-learning within Rwanda Programme and its projects; in supporting analysis around development of programming in new areas.

Duties and Responsibilities

 Analysis and research

• Ensure that conflict analysis (CA) is conducted/updated regularly throughout the programme implementation cycles and support country office staff capacity building on CA.
• Design and ensure quality of research and analysis projects; undertake and/or supervise specific research and analysis where appropriate ensuring adherence to high standards.
•  Proactively identify and lead opportunities for cross-learning within the Rwanda  programme and the implemented projects.
• Maintain a watching brief on national and regional political developments and produce written updates.

 Programme Quality

• Provide support to Rwanda Programme and Projects teams in the development of new programmes, project ideas and proposals that are coherent with findings from analysis, research and evaluations.
• Provide conceptual and hands-on assistance to Rwanda Programme and Projects teams in their efforts to mainstream conflict sensitivity and related principles into programme design and implementation.
•  Support Rwanda programme and projects team with learning and programme development on different thematic areas, including among others youth and peacebuilding; peace-conducive economic development; gender mainstreaming; security governance; justice and human rights, natural resource management and climate change.
•   Lead capacity building efforts on thematic areas and technical areas related to peace and conflict for Alert Rwanda country office staff and implementing partners.

Representation and Advocacy

• Represent Alert at external events on peace and conflict in Rwanda and the Great Lakes Region, including to government, donor representatives, diplomats and external experts.
• Support the development of country and regional advocacy strategies in coordination with the DRC and Rwanda Programme Managers and Country Directors.
• Support the implementation of country and regional advocacy initiatives as necessary.

 External Services

•  Contribute to Rwanda Progrmme efforts to expand our consultancy and commercial contract portfolio by supporting new opportunity exploration and bid development, delivering Technical Assistance services and overseeing and coordinating delivery by Alert staff and external consultants.
•  Support the development of a strong network of external consultants with context-specific expertise by keeping track of lessons learned, performance and quality of deliverables.
• Support Rwanda office to identify and mobilise external technical experts for programme implementation and consultancies.

Others

•  Contribute to team-wide communications and knowledge management, and participate in organisation-wide events and discussions on related topics/projects.
•  Any other tasks as may be reasonably required.

Travel requirements

 Travel to different Districts of Rwanda and outside Rwanda, mainly in the Great Lakes region.

Person specification

Essential requirements

•  Masters Degree or PhD (desired) in relevant subject (Political Science, international relation, peace and conflict studies, sociology, Public Administration, etc.) or demonstrated equivalent experience.
• Demonstrable understanding of conflict and peacebuilding issues in Rwanda and Great Lakes region, their practical implications in specific contexts and the ability to engage a wide range of actors on these issues.
•  Strong experience in delivering conflict analyses and advising on the design and delivery of conflict and gender sensitive development and humanitarian programming in fragile contexts, particularly in the Great Lakes Region.
•  Sound knowledge and experience of conflict-sensitive approaches.
•  Substantial experience in conflict analysis, conflict sensitivity, peacebuilding training needs assessment, design and delivery to a variety or audiences.
• Significant experience in an advisory, research or training role for an international organisation, academic institution, government or NGO.
•  Strong familiarity with at the Great Lakes region context.
•  Experience in delivering capacity-building to colleagues.
•  Experience in Monitoring and Evaluation of peacebuilding programmes.
•  Fluent written and spoken English and French.
•  Excellent report-writing, research, editing and oral presentation skills.
•  Excellent communication, networking and inter-personal ability.

Desirable requirements

•  Post-graduate qualification in relevant subject.
•  Experience in Project Management.
•  Experience delivering consultancies and/or commercial contracts with a variety of actors, including international organizations and private sector actors.
• Experience managing consultants.
• Fundraising and proposal preparation experience.

Job Title

Driver

Reports to

Logistics and Admin Assistant

Management Responsibility

None

Job location

Rwanda

Grade

6.2

Contract Duration

One year renewable

International Alert

International Alert has been working for over 30 years with people directly affected by conflict to find peaceful solutions.

We believe in a world where people resolve their differences without violence and can build a more peaceful future for their families and communities.

We build a more peaceful world by collaborating with people from across divides to resolve the root causes of conflict, because everyone can play a part in building peace, every day.

We work alongside local communities, partners, businesses, and policymakers to turn our in-depth research and analysis into practical solutions and action on the ground.

And we bring together people from the grassroots to the policy level to inspire and amplify the voice of peace, because it is only together that we can achieve change. To learn more about how and where we work, visit www.international-alert.org.

Job Purpose

Under the general supervision of Finance and Operations Manager and direct supervision of Logistics and Admin Assistant, the driver will ensure the transport of people or goods (mail, purchased goods, equipment, missions) in safely and efficiently manner, on time, and to the assigned places in order to promote the image of the organization and to reflect its values (respect of passengers and road users, respect of regulations, avoidance of uncivil behaviours).The driver checks oil, water, brakes and brake liquid, tyre pressure, battery levels and the entire vehicle, monthly or every 5,000 km (whichever is first), headlights, brakes, bodywork for dents etc.

She/he safely and responsibly performs all official travel using official vehicles. Field trips with overnight stays on a regular basis are part of the duties.

Duties and Responsibilities

• Transport people and goods and ensure that people and goods reach the assigned destination on time and safely.
• Keep vehicles in good and well-maintained condition in order to minimize risks of breakdowns and to keep the vehicle in good and clean condition for passengers.
• Bring the vehicle to the garage for servicing and maintenance
• Take the vehicle to the technical inspection as required
• Keep vehicle papers or documents in compliance with the law, internal procedures, etc. in order for the vehicle to be used under existing regulations and to avoid problems in the event of an accident, police check, etc.
• Correctly fill in the vehicle ‘logbook’ or travel records.
• Deliver and pick up mail/correspondence and parcels in order to ensure speedy and effective transmission of information or goods.
• When needed, assist the country office staff in performing simple clerical duties such as making and purchasing items, making photocopies, keeping records, etc.
• Keep mileage records and repair records up-to-date.
• Transport clients and/or packages to and from destinations
• Find the most direct and safe route over the best available roads to the destination.
• Research and plan for traffic, construction and weather delays
• Use navigation applications to determine the best route
• Always interact with clients professionally
• Ensure that the vehicle is always fuelled and ready for use.

Travel requirements

The position is based in Kigali city  with  frequent travel to the districts in which we work.

At least High school degree/certificate and valid national driver’s licence A,B,D

Minimum three years of driving experience within either a public organization, a government project or not-for-profit organisations. (not-for-profit preferred)

Fluency in Kinyarwanda, English, and/or French. Knowledge of all is an added advantage.

Physical stamina and good upper body strength to lift heavy luggage, packages and objects, as well as be able to load and unload them from their vehicle.

Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.

Respect, integrity, diversity, commitment to excellence, adaptability, able to perform under stress, innovation, building relationships, communicating effectively

Discipline and punctuality and no major accidents in the past 3 years.

Keep a high degree of confidentiality and discreteness in discussions, which involves International Alert and its staff. Take proper actions to reduce potential security threats to International Alert staff and/or property within the immediate vicinity of the vehicle and along transport routes.

The ability to utilize maps, GPS systems, and car manuals.

Certificate in Mechanics is an added advantage.

Job Title

Monitoring and Evaluation Assistant

Reports to

M&E Manager

Management Responsibility

None

Job location

Rwanda

Grade

5.2

Contract Duration

One year renewable

International Alert

International Alert has been working for over 30 years with people directly affected by conflict to find peaceful solutions.

We believe in a world where people resolve their differences without violence and can build a more peaceful future for their families and communities.

We build a more peaceful world by collaborating with people from across divides to resolve the root causes of conflict, because everyone can play a part in building peace, every day.

We work alongside local communities, partners, businesses, and policymakers to turn our in-depth research and analysis into practical solutions and action on the ground.

And we bring together people from the grassroots to the policy level to inspire and amplify the voice of peace, because it is only together that we can achieve change. To learn more about how and where we work, visit www.international-alert.org.

Job Purpose

The purpose of this position is to support the continued growth and consolidation of the Rwanda Programme. This is a local position, the holder will assist the Senior Monitoring and Evaluation Officer and jointly work across programme projects to provide technical support programme staff and partners implementing in monitoring, evaluating and learning from programme implementation. The holder of this position will support with generating projects data base, data screening, data accuracy tracking and reporting.

Duties and Responsibilities

• Set up simple systems to manage information or data generated by monitoring and evaluation activities, such as trainings, mobilization events, advocacy initiatives, researches, activity monitoring and evaluations.  Conduct simple data analysis and disseminate information to line manager for data validation and further inform programme management.
•  Identify monitoring, evaluation and learning or MEL staffing needs for peacebuilding, conflict sensitive, business for peace programmes, and support staff induction on MEL programme coverage and training.
• Support coordination of needs assessments, ensuring assessment findings are documented and include sound analysis. Work close with Senior M&E Officer throughout of programme baseline surveys, mid-term evaluation and endline evaluation where required.
•  To ensure that the minimum standards of peacebuilding lenses are maintained in accordance with the International Alert Monitoring, Evaluation and Impact frameworks.
• Identify learning and training opportunities for projects and programme staff and work as a mentor for less experienced staff from partner CSOs.
• Conduct training and awareness raising activities for programme and partner staff at field e.g. project officers and project coordinators level regarding MEL priorities and quality standards aligned to MSL project gender curriculum, entrepreneurship resources as well as business for peace manuals.
• Comply with International Alert policies and practice with respect to staff safeguarding inclusive of  code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

Travel requirements

The job is based in Kigali with extensive travel to districts outside of Kigali and other destinations as required.

Education to BSc/BA/ level in a relevant subject e.g., social sciences, sociometrics, development, peace studies, psychometrics, or equivalent field.

Significant experience of undertaking a MEL related role in post-conflict or post-genocide environment

Significant experience of undertaking a MEL related role in post-conflict or post-genocide environment

Previous experience of managing project database.

Experience of, and commitment to working through systems of community participation.

Demonstrated strong monitoring and evaluation skills, including planning/participating in evaluations

Experience of training and capacity building.

Ability to write clear and well-argued assessment and project data analysis reports. A high level of written and spoken professional French and good at English

Excellent analytical and communication skills

A self-starter with initiative and the ability to work with minimal supervision

Fluency in other languages spoken in Greak Lakes region like Swahili.

Job Title

Monitoring and Evaluation Manager

Reports to

Country Director

Management Responsibility

M&E officer,M&E Assistants

Job location

Rwanda

Grade

2.2

Contract Duration

One year renewable

International Alert

International Alert has been working for over 30 years with people directly affected by conflict to find peaceful solutions.

We believe in a world where people resolve their differences without violence and can build a more peaceful future for their families and communities.

We build a more peaceful world by collaborating with people from across divides to resolve the root causes of conflict, because everyone can play a part in building peace, every day.

We work alongside local communities, partners, businesses, and policymakers to turn our in-depth research and analysis into practical solutions and action on the ground.

And we bring together people from the grassroots to the policy level to inspire and amplify the voice of peace, because it is only together that we can achieve change. To learn more about how and where we work, visit www.international-alert.org.

Job Purpose

The purpose of this position is to support the continued growth and consolidation of the Rwanda Programme. This is a local position, the holder will work across programme projects to provide technical support programme staff and implementing partners in monitoring, evaluating, research and learning from programme implementation. They will establish a clear and reliable result-based monitoring, evaluation and learning system for Alert’s projects in Rwanda. This will involve working closely with the Alert team in Rwanda and local partners in ensuring data quality and supporting project teams to examine projects outcomes and impact using participatory approaches. The successful candidate will have knowledge and experience of programme or project design and implementation, including monitoring and evaluation processes. The Monitoring and Evaluation Manager will also input into Africa Programme wide initiatives such as supporting the implementing of the organisational impact plan and sharing lessons, tools, and approaches with other country teams across the organisation. The post holder will be supported remotely by the Senior Programme Design and Assessment Officer, based in London, and will be line managed by Alert’s programme manager.

Duties and Responsibilities

1.Strategy Monitoring and Reporting

• Track the national strategy using the established M&E systems that provides information on progress being made on each of the indicators in the strategy
• Provide support in annual strategy reviews as part of the current strategy implementation plan.
• Analyze and interpret the monitoring data/information summarized in a useful manner to inform management decision making at national level
• Provide support to track national office strategy performance progress towards the global strategy, and reporting in collaboration with Program and p Managers
• Provide guidance in the use of annual planning tools, ensuring that quality planning and budgeting documents are produced;
• Coordinate with the M&E Officer and M&E assistant to store data in both hard and soft form and disseminate appropriate information among respective partners.

2. Programme/Project Design

• Provide technical support in the development of the annual program framework and country priorities.
• Coordinate all D&E staff to ensure strategy drives programming in International Alert.
• Support the dissemination of information from community engagement;
• Continues monitoring of theory of change remains consistent through the conception and implementation of project/programme activities;
• Participate in proposal writing.

3. Programme Monitoring Systems

• Strengthen a robust monitoring system to increase program/project efficiency and accountability to internal and external partners
• Develop and/or maintain systems and processes which track performance against project/Programme objectives and targets
• Lead periodic data quality assessments to ensure validity, integrity, precision, reliability and timeliness of all performance data; identify any deficiencies and suggest corrective actions
• Track timely implementation and reporting of Programme and or project plans at national level and provide timely data to inform management decisions
• Ensure information gathered through monitoring activities especially the monthly tracking tool is shared timely.
• Provide guidance and coordinate the process of developing semi-annual and annual reports.
• Ensure annual reports and action plans are prepared and submitted to key as required.
• Ensure that quality reports are produced and submitted as per the agreed standards and deadlines;
• Provide technical support to project/Programme teams in data processing, analysis and interpretation across the programming area;
• Monitor all Horizon data updates  as required;
• Generate progress reports from Horizon on a quarterly basis to inform management decision;
• Consolidate  all best practices, success stories and/or lessons learnt  for project  to be documented and disseminated within and beyond World Vision Rwanda as appropriate;
• Provide ongoing oversight and technical assistance to implementing partners in designing and implementing evaluation activities for capacity building;
• Support programme team to ensure sponsorship considerations are effectively integrated.

4. Research and Evaluation

• Coordinate and support the planning for project/programme baselines, evaluations, research, and special studies;
• Coordinate assessment, research and/or evaluation findings are actively communicated to key stakeholders.
• Generate evidence of project and programme impact for policy makers, donors, government officials and other stakeholders to demonstrate impact and accountability.

Travel requirements

The job is based in Kigali with extensive travel to districts outside of Kigali and other destinations as required.

PERSON SPECIFICATION

ESSENTIAL REQUIREMENTS

At least Bachelor’s degree level in a relevant field preferably in development studies or peace studies and conflict transformation.

8- years’ experience of project monitoring and evaluation at an NGO

Specific experience of field-based data collection inclusive of use of digital surveying and analysis experience using both quantitative and qualitative data, and primary and secondary data sources

Collaborative working style that enables coaching and training in M&E principles and best-practices

Experience conducting participatory research or participatory M and E, including using tools such as focus group discussions, case study interviews and outcome harvest approach.

Demonstrated capacity to coordinate evaluations, including experience developing evaluation terms of reference and recruiting and managing consultants

An eye for detail and accuracy and an ability to balance competing demands

Proficient in use of Microsoft Word, PowerPoint, and Excel, Pivot Tables, Access, KOBO, as well as web browsers

Knowledge or demonstrable interest in peacebuilding

Ability to be creative and innovative in generating new ideas and undertaking research

Committed to International Alert organisational values and goals.

Excellent written and spoken English, French and Kinyarwanda – demonstrable ability to analyse and present a cogent argument both in writing and orally

Excellent communication skills

A collaborative team player, willing to lend a hand and go the extra mile

A self-starter with initiative and the ability to work with minimal supervision

Master’s degree in related fields

Fluency in other languages spoken in Greak Lakes region like Swahili.

Job Title

Monitoring and Evaluation Officer

Reports to

M&E Manager

Management Responsibility

None

Job location

Rwanda

Grade

4.2

Contract Duration

One year renewable

International Alert

International Alert has been working for over 30 years with people directly affected by conflict to find peaceful solutions.

We believe in a world where people resolve their differences without violence and can build a more peaceful future for their families and communities.

We build a more peaceful world by collaborating with people from across divides to resolve the root causes of conflict, because everyone can play a part in building peace, every day.

We work alongside local communities, partners, businesses, and policymakers to turn our in-depth research and analysis into practical solutions and action on the ground.

And we bring together people from the grassroots to the policy level to inspire and amplify the voice of peace, because it is only together that we can achieve change. To learn more about how and where we work, visit www.international-alert.org.

Job Purpose

The purpose of this position is to support the continued growth and consolidation of the Rwanda Programme. This is a local position, the holder will work across programme projects to provide technical support programme staff and implementing partners in monitoring, evaluating, research and learning from programme implementation. They will establish a clear and reliable result-based monitoring, evaluation and learning system for Alert’s projects in Rwanda. This will involve working closely with the Alert team in Rwanda and local partners in ensuring data quality and supporting project teams to examine projects outcomes and impact using participatory approaches.

Duties and Responsibilities

1.  Support the Rwanda  project teams in strengthening their Monitoring & Evaluation and Learning (MEL) systems and to demonstrate impact achieved

• Facilitate, design, and conduct data collection and monitoring exercises on a regular basis to support the monitoring, evaluation and reporting of programs using primary or secondary data sources, including undertaking regular field visits.
• Undertake and facilitate the implementation of the M&E plan, regularly revising and updating performance questions, indicators, methods, and formats
• Coordinate and ensure the quality of baseline, mid-term, and end-term surveys for all projects.
• Develop data quality assurance processes to ensure validity, timeliness, proper analysis, and reporting of all data collected.
• Keep track projects database to ensure proper documentation of the long-term results of program interventions.
• Promote a results-based approach to M&E, emphasizing results and impacts.
• Identify problems with the M&E system and modify the system as necessary
• Monitor development and implementation of program activities included in the annual work plan, focusing on results, impacts, documenting success stories and lesson learning

2. Data collection related to program progress and program outcomes

• Utilizes the global monitoring system to track program outputs.
• Coordinates the required preparations for all ME activities by identifying and preparing participants for samples, testing and translating data collection tools and liaising with participants to secure time/space.
• Implements qualitative (focus groups, interviews, child observations) and quantitative (surveys) tools to collect data with partners and other stakeholders.

      3.Day-to-Day Monitoring and Evaluation Activities

• Implementing monitoring systems and Monitoring project activities, outputs and progress towards anticipated results.

      4.Data storage, analysis and reporting

• Oversees data entry and transcribing processes both for primary and secondary data.
• Conducts data audits and checks data to ensure accuracy in data collection and entry.
• Conducts rudimentary analysis on quantitative and qualitative data such as descriptive analyses and identifying themes and sub-themes.
• Ensures data storage is in line with International Alert standards such as confidentiality.

Travel requirements

The job is based in Kigali with extensive travel to districts outside of Kigali and other destinations as required.

PERSON SPECIFICATION

ESSENTIAL REQUIREMENTS

At least Bachelor’s degree level in a relevant field preferably in development studies or peace studies and conflict transformation

3- years’ experience of project monitoring and evaluation at an NGO

Specific experience of field-based data collection inclusive of use of digital surveying and analysis experience using both quantitative and qualitative data, and primary and secondary data sources

Collaborative working style that enables coaching and training in M&E principles and best-practices

Experience conducting participatory research or participatory M and E, including using tools such as focus group discussions, case study interviews and outcome harvest approach.

Demonstrated capacity to coordinate evaluations, including experience developing evaluation terms of reference and recruiting and managing consultants

An eye for detail and accuracy and an ability to balance competing demands

Proficient in use of Microsoft Word, PowerPoint, and Excel, Pivot Tables, Access, KOBO, as well as web browsers

Knowledge or demonstrable interest in peacebuilding

Ability to be creative and innovative in generating new ideas and undertaking research

Committed to International Alert organisational values and goals.

Excellent written and spoken English, French and Kinyarwanda – demonstrable ability to analyse and present a cogent argument both in writing and orally

Excellent communication skills

A collaborative team player, willing to lend a hand and go the extra mile

A self-starter with initiative and the ability to work with minimal supervision

Master’s degree in related fields

Fluency in other languages spoken in Greak Lakes region like Swahili.

Job Title

Senior Advocacy and Communications Officer

Reports to

Country Director

Management Responsibility

None

Job location

Rwanda

Grade

3.2

Contract Duration

One year renewable

International Alert

International Alert has been working for over 30 years with people directly affected by conflict to find peaceful solutions.

We believe in a world where people resolve their differences without violence and can build a more peaceful future for their families and communities.

We build a more peaceful world by collaborating with people from across divides to resolve the root causes of conflict, because everyone can play a part in building peace, every day.

We work alongside local communities, partners, businesses, and policymakers to turn our in-depth research and analysis into practical solutions and action on the ground.

And we bring together people from the grassroots to the policy level to inspire and amplify the voice of peace, because it is only together that we can achieve change. To learn more about how and where we work, visit www.international-alert.org.

Job Purpose

The role of Senior Advocacy and Communications Officer is to increase the external footprint and visibility of International Alert Rwanda by maximizing the dissemination, coverage, and impact of our work, and by promoting our programs, initiatives, events and activities among policy makers, donors, the media, and the public.

The postholder provides an oversight of internal and external communication processes and products. S/He prepares a wide range of written materials, presentations, and possibly audio-visual material for local and international audiences, in line with ethical and branding guidelines.

Duties and Responsibilities

• Drafts, edits and formats quarterly updates and annual reports in English, French and Kinyarwanda and assures that these reports are developed, printed and distributed on time; uses Adobe Illustrator, Microsoft Publisher and other relevant software to create reports, brochures, videos, logos, and so on in collaboration with the project Managers.
• Plan and execute diverse and complex events.
•  Plan and implement public outreach efforts, including public speaking appearances, press briefings and special events.
•  Create compelling case studies and stories highlighting International Alert Rwanda collaboration with Local NGO and CSOs partners, and Rwandan Government and communities.
• Develop and disseminate via any/ all relevant channels compelling content regarding International Alert Rwanda work with their communities.
• Design and publish annual reports – soft and hard copies – targeting different audiences.
• Manage multiple projects under tight deadlines with the highest level of accuracy and efficiency.
• Negotiate, implement, manage, and evaluate media placements
• Manage content and platforms (on-line, print, radio, etc.) to effectively reach all diverse stakeholder groups: Communities in which we serve, Government of Rwanda, Donors, Local Non-Governmental Organizations/Embassies, Rwandan citizens, Staff, policymakers, influencers, International Alert headquarters to tell the Rwanda country Office story and to satisfy International Alert Strategic Goals.
• Draft and implement social media campaigns to drive the visibility of International Alert Rwanda and its knowledge products, while growing the online community.
• Day-to-day management of International Alert Rwanda social media channels.
• Weekly content development (engaging text mapped to appropriate visuals, blog posts, etc.) for all social media channels and websites, including timely and regular updates.
• Using video editing and design software to cull engaging excerpts/soundbites from commissioned videos and livestreamed footage.
• Drafting social media kits for events.
• Comments section and inbox moderation, and subscriber engagement.
• Monthly monitoring and reporting to track online performance.
• Proposing online campaigns to align with events and international days.
• Stay up to date with digital technology trends.

Travel requirements

The position is based in Kigali city  with  frequent travel to the districts in which we work.

Bachelor’s degree in Communications, Business/Marketing, International Development, or a related field

Minimum three years of demonstrated professional experience in communications, content development, digital content creation/design, and social media.

Tech savvy, awareness of content trends that can engage audiences.

Technical ability to exploit the full capacities of electronic media for assembling, organizing and managing information.

Experience with media and communications, including photography and video production. Ability to deliver a complete and polished product.

Ability to interact professionally with a diverse employee population and with all levels of staff and management.

Willingness to work outside normal working hours (when required) in a time-driven communication cycle

Experience working in a globally oriented organization, ideally in a peacebuilding field and interacting with global/multinational colleagues

Familiar with Google Analytics, AWeber, Mailchimp, WordPress, Photoshop, Illustrator, Vimeo, SlideShare, YouTube, Google Doc, short video editing and streaming software.

Understand the best practices of main social media channels including Facebook, Twitter, Instagram, etc

Strong emotional intelligence and self-awareness.

Communicates clearly and cogently in English and Kinyarwanda in writing and speech

Reads French easily, can write informal memos in French, and can sustain a professional conversation in French about strategic and operational aspects of Alert’s work.

Established and influential communicator with strong profile and networks in the sector.

Fluency in other languages spoken in Greak Lakes region like Swahili.

Job Title

Logistics and Admin Assistant

Reports to

Finance and Operations Manager

Management Responsibility

None

Job location

Rwanda

Grade

5.2

Contract Duration

One year renewable

International Alert

International Alert has been working for over 30 years with people directly affected by conflict to find peaceful solutions.

We believe in a world where people resolve their differences without violence and can build a more peaceful future for their families and communities.

We build a more peaceful world by collaborating with people from across divides to resolve the root causes of conflict, because everyone can play a part in building peace, every day.

We work alongside local communities, partners, businesses, and policymakers to turn our in-depth research and analysis into practical solutions and action on the ground.

And we bring together people from the grassroots to the policy level to inspire and amplify the voice of peace, because it is only together that we can achieve change. To learn more about how and where we work, visit www.international-alert.org.

Job Purpose

Reporting to the Rwanda Finance and Operations Manager, the post holder will support International Alert Rwanda in all logistical and administrative activities.

Duties and Responsibilities

• Assists in the orientation of new staff, interns, and consultants by providing them with the necessary documents and materials for orientation.
• Maintain an updated Contract Register with appropriate details for the program staff, consultants, and sub-contractors including all the amendments.
• Keep track, issue and receive stocks of expendable items like stationery, cleaning materials and ensure the database is always updated.
• Ensure the quality of Alert’s facilities in Rwanda, including workspaces, property and equipment as well as service provision relating to the upkeep, maintenance and security of facilities according to International Alert Rwanda standards
•  Ensure all administrative documents necessary for the proper functioning of the office and staff are obtained from the relevant authorities.
• Assists other team members in preparing and formatting letters and other documents, including activity and expense reports, PowerPoint presentations; develops and maintains an efficient electronic and hard copy filing system.
• Take minutes at team meetings and contribute to excellent internal communication in the office.
• Keep the office in good order and safety; ensuring that leases are kept up-to-date and facilities such as water, electricity, etc. are maintained.
• Report on the stock status of office supplies and assist in the stock replenishment in due time.
• Maintain an inventory of all Alert assets.
• Oversee effectiveness and timely renewal of all insurance policies.
• Monitor the drivers schedule, review motor vehicle log sheet and monthly summary and advise any deviations being observed.
• Prepare and process Mobile Money payments to business partners on a regular basis and subsequent posting replenishment and reconciliation of Mobile Money transactions in the Finance System.
• Maintain staff advance monitoring sheet and ensure that staff advances, and travel floats are issued and justified strictly within International Alert Rwanda guidelines
• Assist the Finance and Operations Manager to draft solicitations and technical specifications to ensure completeness, accuracy, and competitive qualities, and generates bid matrix and compiles procurement documentation.
• Provide support with filing HR and financial documents.
• Any other duties which contribute to the smooth running of International Alert Rwanda, as required by the Supervisor.

Travel requirements

The position is based in Kigali city  with  possible travel to the districts in which we work.

Bachelor’s degree with 2^nd class upper division in logistics, Finance, Accounting or Business Administration

At least 3 years’ experience in finance, administration, logistics, front office management

Fluency in English, French and Kinyarwanda

Tolerant individual with ability to work with people from different background and with flexibility and able to work on overtime, when requested

Capable of working under stressful and difficult conditions.

Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities

Proficiency in computer skills, especially in MS Office (Excel, Outlook, Word etc).

 Mature individual, able to work independently, effectively and harmoniously with colleagues from varied cultures and professional backgrounds at all levels.

At least 1 year of experience providing admin support for NGO for USAID funded programs.

Experience in procurement and demonstrated knowledge of USAID rules and regulations for recruitment and procurement.

Job Title

Senior Project Officer

Line Supervisor

Deputy Team Leader-Rwanda

Staff management

None

Place of work

Kigali-Rwanda, with regular trips to the project implementation areas: Goma or Bukavu (DRC), and border areas between DRC and Rwanda

Job Classification

3.2

Duration of the contract

1 Year renewable

Project Summary: Strengthening Access to Justice in the Great Lakes Region – Uhaki bila Mipaka

International Alert is leading a consortium with two national organizations, iPeace and Pole Institute, to implement a regional project on Strengthening Access to Justice in the Great Lakes Region – Uhaki bila Mipaka, funded by the Embassy of the Kingdom of the Netherlands (EKN) in Kigali. It is being implemented in both the Democratic Republic of Congo (DRC) and Rwanda around 5 border points. The project started on December 1st, 2022 and will run for four-years.

The project seeks to contribute to improved access to justice in border regions to reduce tensions and strengthen stability in the Great Lakes Region. The project will respond to the immediate needs of cross-border populations while working to improve strategic structural problems through the promotion of dialogue and regional cooperation. The project will directly improve access to justice by equipping cross border communities with the information and access they need as well as providing them with legal aid support and building the capacities of actors in the justice sector. The project will also work with authorities and civil society locally to find mechanisms to efficiently resolve disputes and support authorities at the border who face these challenges every day. At the highest level, the project will work with technical justice institutions on both sides of the border to explore ways of improving collaboration on cross border justice issues. The project combines improved governance of justice with peacebuilding, building of social cohesion and conflict prevention in the Great Lakes region.

Job Purpose

The purpose of this position is to support and supervise the implementation of the activities of the project Strengthening Access to Justice in Rwanda. The Senior Project Officer will work under the supervision of the Deputy Team Leader and in close collaboration with the Program Manager and Country Director of Alert Rwanda and the project team in DRC, and ensure good coordination between the activities of the different pillars of the project.

The Senior Project Officer works with the Alert M&E team and the Alert Operations and Finance team to ensure proper support and guidance to the consortium partners, as well as compliance with Alert and donor rules and procedures in implementing the project.

Duties and responsibilities

1.     Contribute to the effective management and implementation of project activities

• Support partners and the whole consortium in the development of common approaches/methodologies. Support the partners’ staff members and accompany them in the implementation of activities.
•  Support the team leader and deputy team leader in project management and act as a technical advisor to the project.
•    Assist the team leader and deputy team leader in the planning, organisation, implementation and monitoring of project activities carried out by Alert Rwanda according to the strategy defined in the project.
•   Ensure the coherence of the interventions with the members of the consortium.
•   Contribute to the administrative and financial management of the project, respecting and implementing the administrative and financial policies and procedures of the project and Alert in DRC.
• Participate actively in project team meetings.
• Take the initiative to coordinate project activities in the absence of the deputy team leader.
• Plan training sessions in collaboration with the deputy team leader and participate in their execution and co-facilitate them according to the field of expertise.
• Regularly monitor the activities planned in each pillar with the team leader and deputy team leader to ensure a high level of quality in the implementation of activities and strategies.
• Work closely with the deputy team leader to accomplish any relevant tasks.

2. Contribute to internal and external project coordination and strategic advocacy

•  Contribute to ensuring good relations and cooperation with the authorities at local, territorial, provincial and national level, the different public services concerned, as well as with the members of the project consortium.
•  Participate in the relevant coordination mechanisms and ensure that the project team and members of the project partners respect and apply Alert’s administrative, logistical and financial procedures, as well as respecting the laws in force in the DRC, particularly with regard to labour law.
•  In collaboration with the security officer, carry out regular analyses of the security and political/social context in the project areas and share them with the team leader.
•  In collaboration with the team leader, identify and accompany the project in advocacy actions and develop communication products on the impact and results of the project.

3. Planning, reporting, monitoring and evaluation of Rwanda-based partners 

• Participate in brainstorming and planning sessions with partners as often as necessary and contribute to recommendations for the adaptation of project strategy based on the results of the sessions.
•     Identify and communicate to the Deputy Team Leader, the Team Leader, the Programme Manager and Country Director the capacity building needs of partners and organize related training sessions.
•    Contribute and ensure that partners’ narrative and financial reports are submitted on time and comply with Alert and donor rules and procedures.
•   Collect and give constructive feedback to partner organizations’ activity reports and draft background reports or other data collected in the field, and submit them to management in a timely manner. Assist partner organizations in the drafting of their reports.
•  Ensure that the data collected and transmitted by partners is reliable.
•  Carry out field visits as often as possible to ensure the effective implementation of activities by the partners and according to the ToR previously validated by the Alert’s Country Director.
•   Support the team leader and deputy team leader in monitoring the project budget.
•   Support the team leader in the collection of data related to the project indicators by the partners’ members and in the analysis of the collected data (in collaboration with the M&E team).
• Support the work of capitalisation of experiences and documentation of changes (case study) according to the indicators defined by the project.
•  In collaboration with the M&E officer, collect monthly success stories and lessons learned and share them with the project M&E officer.
•  Participate in and support the different types of evaluation to be carried out during the life of the project (in collaboration with the M&E team).

4. Contribute to the mission and objectives of International Alert

•  Actively participate in Alert team meetings in Rwanda and elsewhere as required.
• Coordinate with other members of the project consortium in Rwanda in collaboration / harmonisation with the deputy team leader.
•  Ensure good relations and cooperation with local/provincial and if necessary national authorities, communities and other stakeholders to actively engage in the process of peace building, and access to justice.

Travel requirements

The job is based in Kigali with regular travel to the other main operational project offices located in Goma and Bukavu, and project areas (5 targeted borders between DRC and Rwanda). Occasional regional and international travel to participate in advocacy events and to take part in Alert’s annual meetings.

Personal specifications

Essential requirements

• Be of Rwandan nationality.
• Hold an adavanced degree in law, Political Sciences, Public Administration, International Relations, International Development, social sciences, or a similar field.
• Perfect command of French and English are strongly required.
• At least 5 years of experience in peacebuilding and/or development, including access to justice programming.
• Proven experience in cross-border initiatives .
• Be familiar with the notions of conflict sensitivity and gender relations and their applicability.
• Ability to cultivate and maintain open and non-discriminatory professional relationships with border communities, public administrations and representatives of other operational organizations in the project delivery environment.
• Demonstrate strong personal integrity and know how to enforce that of the organization.
• Have a sense of fairness and justice, and a high level of organizational loyalty.
• Demonstrated ability to work objectively and apolitically.
• Able to develop good interpersonal relationships, and to work in a multidisciplinary environment and cultural diversity.
• Good ability in writing different documents.
• Be sensitive to the gender approach and a good understanding of the practical application of this concept.
• Ability to meet deadlines, strong ability to organize work and manage urgent competing priorities.
• Proficiency in the following software: WORD, EXCEL, POWERPOINT, OUTLOOK and Internet.
• Ability to work under pressure and autonomy while maintaining the ethics of the organization and maintaining the quality of work.
• Able and willing to make proactive decisions and adapt them when necessary.
• Ability to tactfully manage conflicts, strong diplomatic communication and facilitation skills.
• Ability to perform duties independently with minimal technical support.

Desirable

• Substantial professional experience in supervising projects focused on access to justice, social cohesion and community development.
• Have capacity and direct experience in facilitating various training workshops and writing training modules and reports.
• A good knowledge of written and spoken regional languages such as Swahili.
• Have direct experience in the execution of projects using a gender-based approach.
• Be methodical and perfectionist, know how to organize your work in particular by respecting priorities and deadlines.
• Have a practical mind, know how to identify problems and propose alternatives of positive solutions for all concerned, and in a better time.
• Experience in written reporting of project activities.
•  Excellent command of other Microsoft office products. Good IT knowledge.
•  Commitment to Alert’s approach and values, particularly regarding the needs of conflict-affected populations.
•   Ability to think strategically.

Title of post

Deputy Team Leader

Reports to

Team Leader (Functional manager, based in DRC) and Programme Manager (hierarchical manager, based in Rwanda)

Management responsibility

Functional management of senior project officer (based in DRC); functional and hierarchical management of senior project officer (based in Rwanda)

Job location

Kigali – Rwanda

Grade

2.2

Duration of contract

1 year with possibility of renewal

Type of position

National

Project Summary: Strengthening Access to Justice in the Great Lakes Region – Uhaki bila Mipaka

International Alert is leading a consortium with two national organizations, iPeace and Pole Institute, to implement a regional project on Strengthening Access to Justice in the Great Lakes Region – Uhaki bila Mipaka, funded by the Embassy of the Kingdom of the Netherlands (EKN) in Kigali. It is being implemented in both the Democratic Republic of Congo (DRC) and Rwanda around 5 border points. It has started on December 1^st, 2022 and has a four-year duration.

The project seeks to contribute to improved access to justice to reduce tensions and strengthen stability in the Great Lakes Region. In order to do that, the project will respond to the immediate needs of cross-border populations while working to improve strategic structural problems through the promotion of dialogue and regional cooperation. The project will directly improve access to justice by equipping cross border communities with the information and access they need as well as providing them with legal aid support and building the capacities of actors in the justice sector. The project will also work with authorities and civil society locally to find mechanisms to efficiently resolve disputes and support authorities at the border who face these challenges every day. At the highest level, the project will work with governments and policy makers from both countries to create a space for dialogue which will be a critical first step towards the harmonization of justice related policies and improved cooperation in the long term. The project combines improved governance of justice with peacebuilding, building of social cohesion and conflict prevention in the Great Lakes region.

Job purpose

The Deputy Team Leader assists the Team Leader in management of technical and programmatic aspects of the EKN-funded ‘Strengthening Access to Justice in the Great Lakes Region – Uhaki bila Mipaka’ project. The aim of this post is to oversee implementation of the project activities and to provide technical assistance to the team leader to establish and maintain effective and adequate communications and coordination with other actors working on access to justice in Rwanda and the region.

Duties and responsibilities

1. Contribute to the effective management and implementation of the project

• Assist the Team Leader in the management of the project and act as a technical adviser of the project in the domain of access to justice on Rwanda’s selected borders with DRC;
• Assist the Team Leader in the planning and organisation of activities on the side of Rwanda;
•  In collaboration of the Senior Project Officer, be the project focal point for all activities being implemented in Rubavu, Rusizi, and Bugarama;
•  Accompany partner organisations in the planning and implementation of activities against the workplan and the project strategy in collaboration with the Team Leader and ensure that partners adhere to the terms and conditions of their contracts on the project;
•  Provide technical assistance to staff employed by partner organisations and accompany them in the implementation of activities, ensuring that the project’s results are sustainable, that partners’ capacities are strengthened and that the project has greater impact;
•   Plan trainings in collaboration with the Team Leader and participate in their execution;
• Work closely with the Team Leader to accomplish all relevant activities pertaining to the project.

2.  Support the Team Leader in the establishment and implementation of appropriate systems and procedures for the implementation of the project and lead on some elements of strategy development

•  Ensure that project partners respect and apply all of Alert’s administrative, logistical and financial systems, as well as those of the donor, Embassy of the Kingdom of Netherlands, and respect the laws of Rwanda, specifically labour laws;
• Coordinate and organise activities using a community and participatory approach to achieve the expected results of the project;
• Actively contribute to the development of the project’s strategy and activities to ensure that these are conflict and gender sensitive, for example:
• Ensure that the principles of inclusion, representation and participation of women, youth and people with disability are taken into account in the implementation of every activity in the project;
• Ensure that gender and conflict sensitive approaches are integrated into all activities through the participatory identification of beneficiaries
•   Technically accompany the staff of partner organisations as they implement project activities to ensure that these contribute to the overall objectives of the project and are aligned with the project strategic direction;
•  Undertake regular security, political and social analysis in the cross-border regions and share this analysis with the Team Leader, together with recommendations on how to adapt project’s activities/strategy to the context.

3. Planning, reporting, monitoring and evaluation

• Oversee partners programmatic evaluations and identify potential capacity building needs of partners, make clear recommendations to the Team Leader, organise appropriate training sessions that respond to these needs.
• Develop and oversee implementation of the localization plan with partners together with the project team
• Collect and give constructive feedback on partner organisation’s activity reports and develop reports based on the context and other data collected from the field; submit these reports to the Team Leader in a timely fashion.
• In collaboration with the Monitoring and Evaluation team, oversee data collection of partner and the project team against the indicators of the project; make recommendations on how project activities and strategy can be adapted based on the results of these indicators. Ensure data collected is reliable.
• Participate in and accompany different types of evaluation undertaken during the course of the project.
• Participate in the development of the annual project report in collaboration with the team.

4. Contribute to the internal and external coordination of the project, and strategic advocacy activities  

• In collaboration with the Team Leader, set up governance structure for the project, and ensures practical relationship building and coordination with consortium partners
•  Ensure good relations and cooperation with state authorities at sector, district, and national levels, with different communities and more specifically project’s beneficiaries and other key actors to the project to ensure that they engage actively in the access to justice processes implemented as part of the project.
•  In collaboration with the Team Leader, identify and support the organisation of strategic advocacy activities and initiatives

5. Contribute to wider organizational goals within Alert

• Participate actively in the management processes of the Rwanda team, including team meetings, sharing of information, context analysis, and strategy development.
•  Participate and contribute to other Africa Programme activities and events in the Great Lakes and beyond, including regional meetings, and also promote cross-learning and help create linkages between different country programmes, particularly between Rwanda and DRC.
•   Stay up to date with and participate in wider organizational discussions and processes e.g. by attendance at Home Weeks, strategic thinking, the development and pursuit of thematic programming, representation and communications.
•  Contribute to advocacy, communications and networking activities, as and when necessary.

Travel requirements

The job is based in Kigali with regular travel to the other main operational project offices located in Goma and Bukavu, and project areas (5 targeted borders between DRC and Rwanda). Occasional regional and international travel to participate in advocacy events and to take part in Alert’s annual meeting

Person specification

 Essential requirements

• Hold an advanced degree in Law, Public Administration, Political Science, international relations or a similar domain.
• At least 7 years of professional experience in programme management (strategy, planning, reflection, implimentation, monitoring, evaluation).
• Technical expertise on access to justice and proven experience on access to justice programming.
•  Knowledge and experience of gender and conflict sensitive approaches and its practical application
•   Be capable of cultivating and maintaining open, non-discriminatory and professional relationships with communities, public administration and representatives of other organisations implementing projects in the same cross border regions targeted by the project.
•   Demonstrate strong professional integrity and respect the principles of the organisation. Have a commitment to equality and justice, and a high degree of loyalty to the organisation.
• Demonstrable capacity to work in an objective and apolitical manner.
• Be capable of developing good interpersonal relationships and of working in a multi-disciplinary and diverse organisational culture.
•  Excellent Kinyarwanda, French and English language skills.
•  Know how to respect deadlines, strong capacity to organise workloads and in managing multiple urgent priorities concurrently.
•  Knowledge of the following programmes: Word, Excel, PowerPoint, Outlook and the internet.
• Capacity to work under pressure and with autonomy while still in line with the ethics of the organisation and in maintaining a high quality of work.
• Capable and willing to take proactive decisions and to adapt when necessary.
• Capacity to manage conflicts tactfully, strong capacity in communicating diplomatically with others and in facilitation.
• Capacity to respond to needs in an independent manner and with a minimum of technical supervision.

Desirable requirements

• Substantial professional experience in the supervision of justice-related community projects.
• Have skills and direct experience of facilitating various training workshops and the development of training modules.
• Be methodical and pay attention to detail, know how to organise your work, especially in respecting priorities and deadlines.
• Have direct experience in the implementation of projects that use a gender-based approach.
• Be practical, know how to identify problems and propose alternative positive solutions that benefit all concerned and fall within deadline.
• A good understanding of written and spoken of regional languages such as Swahili.
• Have experience in developing written activity reports related to project implementation.
•  Excellent knowledge of other Microsoft office products and a good understanding of IT.
•  Commitment to the approach and values of Alert, in particular in responding to the needs of populations affected by conflict
•   Ability to think strategically

Job Title

Logistics and Admin Assistant

Reports to

Finance and Operations Manager

Management Responsibility

None

Job location

Rwanda

Grade

5.2

Contract Duration

One year renewable

International Alert

International Alert has been working for over 30 years with people directly affected by conflict to find peaceful solutions.

We believe in a world where people resolve their differences without violence and can build a more peaceful future for their families and communities.

We build a more peaceful world by collaborating with people from across divides to resolve the root causes of conflict, because everyone can play a part in building peace, every day.

We work alongside local communities, partners, businesses, and policymakers to turn our in-depth research and analysis into practical solutions and action on the ground.

And we bring together people from the grassroots to the policy level to inspire and amplify the voice of peace, because it is only together that we can achieve change. To learn more about how and where we work, visit www.international-alert.org.

Job Purpose

Reporting to the Rwanda Finance and Operations Manager, the post holder will support International Alert Rwanda in all logistical and administrative activities.

Duties and Responsibilities

• Assists in the orientation of new staff, interns, and consultants by providing them with the necessary documents and materials for orientation.
• Maintain an updated Contract Register with appropriate details for the program staff, consultants, and sub-contractors including all the amendments.
• Keep track, issue and receive stocks of expendable items like stationery, cleaning materials and ensure the database is always updated.
• Ensure the quality of Alert’s facilities in Rwanda, including workspaces, property and equipment as well as service provision relating to the upkeep, maintenance and security of facilities according to International Alert Rwanda standards
•  Ensure all administrative documents necessary for the proper functioning of the office and staff are obtained from the relevant authorities.
• Assists other team members in preparing and formatting letters and other documents, including activity and expense reports, PowerPoint presentations; develops and maintains an efficient electronic and hard copy filing system.
• Take minutes at team meetings and contribute to excellent internal communication in the office.
• Keep the office in good order and safety; ensuring that leases are kept up-to-date and facilities such as water, electricity, etc. are maintained.
• Report on the stock status of office supplies and assist in the stock replenishment in due time.
• Maintain an inventory of all Alert assets.
• Oversee effectiveness and timely renewal of all insurance policies.
• Monitor the drivers schedule, review motor vehicle log sheet and monthly summary and advise any deviations being observed.
• Prepare and process Mobile Money payments to business partners on a regular basis and subsequent posting replenishment and reconciliation of Mobile Money transactions in the Finance System.
• Maintain staff advance monitoring sheet and ensure that staff advances, and travel floats are issued and justified strictly within International Alert Rwanda guidelines
• Assist the Finance and Operations Manager to draft solicitations and technical specifications to ensure completeness, accuracy, and competitive qualities, and generates bid matrix and compiles procurement documentation.
• Provide support with filing HR and financial documents.
• Any other duties which contribute to the smooth running of International Alert Rwanda, as required by the Supervisor.

Travel requirements

The position is based in Kigali city  with  possible travel to the districts in which we work.

Bachelor’s degree with 2^nd class upper division in logistics, Finance, Accounting or Business Administration

At least 3 years’ experience in finance, administration, logistics, front office management

Fluency in English, French and Kinyarwanda

Tolerant individual with ability to work with people from different background and with flexibility and able to work on overtime, when requested

Capable of working under stressful and difficult conditions.

Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities

Proficiency in computer skills, especially in MS Office (Excel, Outlook, Word etc).

 Mature individual, able to work independently, effectively and harmoniously with colleagues from varied cultures and professional backgrounds at all levels.

At least 1 year of experience providing admin support for NGO for USAID funded programs.

Experience in procurement and demonstrated knowledge of USAID rules and regulations for recruitment and procurement.