4 Job Positions at Association of Microfinance Institutions in Rwanda (AMIR): (Deadline 13 January 2023)

4 Job Positions at Association of Microfinance Institutions in Rwanda (AMIR): (Deadline 13 January 2023)

Monitoring, Evaluation and Learning Specialist (MEL) at Association of Microfinance Institutions in Rwanda (AMIR): (Deadline 13 January 2023)

Terms of Reference Monitoring, Evaluation and Learning Specialist (MEL)

Title: Monitoring, Evaluation and Learning Specialist (MEL)

Location: Kigali- Rwanda with frequent travels to implementing Districts.

Reporting: The Monitoring, Evaluation and Learning Specialist (MEL) will report to the Project Coordinator

Project name: “Supporting and Enhancing Resilient and Viable Employment Opportunities (SERVE)

Description:

The MEL Specialist will be responsible for developing and managing M&E activities for a high-quality results-oriented of “Supporting and Enhancing Resilient and Viable Employment Opportunities (SERVE) project”. The MEL Specialist will supervise and oversee the implementation of the program’s M&E activities and data reporting requirements and on M&E matters and any external evaluation contractors throughout the life of the project. The MEL Specialist will have overall responsibility for assuring that all M&E requirements are fulfilled to achieve the best result

The MEL Specialist will provide strategic and technical direction and oversight to policy and action-oriented monitoring and learning by project staff, grantees, and international partners to strengthen local capacity to inform policy around AMIR program. The MEL Specialist will lead the project learning agenda, design and implement evidence-based policy advocacy and global learning. The MEL Specialist will provide oversight for the development of the MEL system to ensure data quality and collaborative learning and adaptation throughout implementation sharing learning and providing evidence to drive the project forward to achieve meaningful and sustainable impact.

The MEL Specialist’s role will be done in 10 project implementation Districts that include; Rulindo and Gakenke in in Northern Province; Kayonza, Rwamagana, Ngoma, and Kirehe in Eastern Province; Nyamagabe, and Huye in Southern Province; and Nyabihu and Rubavu in Western Province.

Responsibilities:

Monitoring and Evaluation

• Develop and steer the implementation of the AMIR program monitoring and evaluation plan;
• Design monitoring and evaluation tools and processes
• Ensure timely collection, verification and analysis of data for all program indicators and their timely delivery for quarterly and other required reports
• Monitor project progress toward results
• Supervise timely and accurate reporting of quantitative and qualitative data by program implementing partners, in cooperation with program staff
• Validate data from program partners and staff, including through field monitoring visits
• Prepare interpretation tools (e.g. tables and charts) of data extracted from the project database and MIS platform as needed
• Design/update data collection instruments, schedules, analysis methods and applied technologies
• Develop capacity of implementing partners to institute appropriate M&E systems within their organizations
• Identify, document and share learnings acquired as a result of M&E to inform program planning
• Lead the collection and finalization of the AMIR program baseline survey
• Provide technical advice to program managers to identify learning gaps and learning needs and develop an associated learning plan
• Contribute to the development of a strategic action research plan
• Lead the development and implementation of the MIS platform ensuring maximum benefit for project learning

Learning and Data information:

•  Ensure relevant data, best practices and lessons learned from other projects and other country-level initiatives to ensure that information and learning is informing Learning and programming
•  Oversee on data integrated approach within the project liaising with government, and private sectors partners
•  Ensure teams and stakeholders are trained on installation and operation of MIS system in given Model;
•  Ensure monitoring, evaluation and follow-up of the use and results of MIS system at all levels
•  Ensure development of MIS Database User Manual and disseminate;
•  Ensure to date on information related to program objectives such as online data, publications, research, etc. and ensure the project team is informed.

Team collaboration coordination:

•  Build the capacity of staff and partners to assist in data collection and M&E reporting
•  Supervise team members to complete projects within deadlines.
•  Collaborate with other project staff, stakeholders to deliver far-reaching results and impact in line with program expectations
•  Provide technical support on program activities to ensure the quality, timeliness, and efficiency of all activities.
•  Ensure program staff, partners on activities related to monitoring and evaluation, assessments and evidence gathering.
•  Capacity building to teams on effectively executing the desired outcome.

Internal coordination and collaboration:

• Coordinate and leverage AMIR program results with other initiatives.
•  Ensure quarterly and annual reports to donors;
•  Coordinate and collaborate closely with Program Team, home office and field office.
• Other duties as assigned by the Executive Director

Required experiences and skills:

• Bachelor’s degree in statistics, Applied Mathematics, economics or a related field, specialized training/certification in monitoring & evaluation preferred.
• At least five years of related M&E experience, including experience and/or technical knowledge in the design and management of development projects.
• Advanced computer skills in Microsoft Word, Advanced Excel, PowerPoint, preferred skills in Python, SPSS, STATA
• Experience working with at least one ODK-based platform (such as Kobo, SurveyCTO, ODK)
• Strong presentation and facilitation skills, with the ability to represent the project in public forums
• Strong management, communication, and negotiation skills and the ability to collect data among a number of partners
• Excellent written and oral communication skills in English

How to apply

Interested and eligible applicants should submit the following documents to [email protected]  not later than 13^th  January 2023 at 5pm.

Send the documents as one folder and in the subject line, fill in the position of Monitoring, Evaluation and Learning Specialist (MEL):

• Motivation letter explaining your suitability for the position,
• Curriculum vitae with 3 referee names
• National ID.

Only Shortlisted candidates shall be contacted for the interview.

Done at Kigali on 4^th January 2023.

Jackson KWIKIRIZA

Executive Director

Project Coordinator at Association of Microfinance Institutions in Rwanda (AMIR): (Deadline 13 January 2023)

Terms of Reference Project Coordinator  

Title: Project Coordinator

Location: Kigali- Rwanda with frequent travels to implementing Districts.

Reporting: The Project Coordinator will report to the Executive Director.

Project name: “Supporting and Enhancing Resilient and Viable Employment Opportunities (SERVE)

Description:

The Project coordinator oversees all aspects of “Supporting and Enhancing Resilient and Viable Employment Opportunities (SERVE) project” including planning, budgeting, funding, implementation, project organization, staffing, team leading, controlling and reporting.

The Project Coordinator is responsible for the successful implementation of SERVE Project in line with the targets and milestones. He/she will ensure that project activities are implemented within the policies and procedures of the organization, in consideration of AMIRs mission, regarding the Government policies and comply with all relevant legislation and professional standards.

The project coordination will be done in 10 project implementation Districts that include; Rulindo and Gakenke in in Northern Province; Kayonza, Rwamagana, Ngoma, and Kirehe in Eastern Province; Nyamagabe, and Huye in Southern Province; and Nyabihu and Rubavu in Western Province.

Responsibilities:

COORDINATION OF SERVE PROJECT

• To plan, implement, organize, operate and control AMIR program activities
• To staff and supervise the program teams
• To monitor and approve all budgeted programs expenditures
• To ensure that the program operates within the approved budget
• To identify and evaluate the risks associated with programs activities and take appropriate action
• To report about the program progress to the Executive Director and funders

MANAGEMENT OF SERVE PROJECT

• Coordinate project management activities, resources, equipment and information
• To break projects into doable actions and set timeframes
• Liaise with clients to identify and define requirements, scope and objectives
• Assign tasks to internal teams and assist with schedule management
• Make sure that clients’ needs are met as projects evolve
• Help prepare budgets and coordinate budget reviews
• Analyze risks and opportunities
• Oversee project procurement management
• Monitor project progress and handle any issues that arise
• Act as the point of contact and communicate project status to all participants
• Work with the Project team to eliminate blockers
• Use tools to monitor working hours, plans and expenditures
• Issue all appropriate legal paperwork (e.g. contracts and terms of agreement)
• Create and maintain comprehensive project documentation, plans and reports
• Ensure standards and requirements are met through conducting quality assurance tests

Required experiences and skills:

• 5 years’ experience as a middle manager in related fields in the finance or public sector
• Hold masters in Finance, Accounting, Management and Project management
• Having a PMP or PRINCE2 certifications is an added advantage.
• Fluent in English, French and Kinyarwanda as well as written skills.
• Advanced skills in MS Word, Excel and Power point presentation
• Professional knowledge about (micro-) finance and related market regulation
• Professional skills in public relations
• Professional skills in project and project portfolio management
• Professional skills in key account management and member acquisition
• Excellent network to key players in the finance and public sector
• Excellent self-organization, punctuality and reliability

How to apply

Interested and eligible applicants should submit the following documents to [email protected]  not later than 13^th January 2023 at 5pm.

Send the documents as one folder and in the subject line, fill in the position of Project Coordinator;

• Motivation letter explaining your suitability for the position,
• Curriculum vitae with 3 referee names,
• National ID.

Only Shortlisted candidates shall be contacted for the interview.

Done at Kigali on 4^th January  2023.

Jackson KWIKIRIZA

Executive Director

Project Accountant at Association of Microfinance Institutions in Rwanda (AMIR): (Deadline 13 January 2023)

Terms of Reference Project Accountant 

Title: Project Accountant

Location: Kigali- Rwanda

Reporting: The Project Account will report to the Finance Manager

Project name: “Supporting and Enhancing Resilient and Viable Employment Opportunities (SERVE)

Description:

The Project coordinator oversees all aspects of “Supporting and Enhancing Resilient and Viable Employment Opportunities (SERVE) project” including planning, budgeting, funding, implementation, project organization, staffing, team leading, controlling and reporting.

The Project Accountant is responsible for the successful implementation of SERVE Project in line with the targets and milestones. He/she will ensure that project activities are implemented within the policies and procedures of the organization, in consideration of AMIRs mission, regarding the Government policies and comply with all relevant legislation and professional standards.

The project Accountant’s role will be done in 10 project implementation Districts that include; Rulindo and Gakenke in in Northern Province; Kayonza, Rwamagana, Ngoma, and Kirehe in Eastern Province; Nyamagabe, and Huye in Southern Province; and Nyabihu and Rubavu in Western Province.

Responsibilities:

• Create project accounts in the accounting system(SAGE)
• Maintain project-related records, including contracts and change orders
• Authorize access to project accounts
• Authorize the transfer of expenses into and out of project-related accounts
• Review and approve supplier invoices related to a project
• Review and approve time sheets for work related to a project
• Review and approve overhead charges to be applied to a project
• Review account totals related to project assets and expenses
• Investigate project variances and submit variance reports to management
• Confer with receivables staff regarding unpaid contract billings
• Report to management regarding the remaining funding available for project
• Create or approve all project-related billings to customers
• Investigate all project expenses not billed to customers
• Respond to requests for more detail from customers
• Approve the write-off of any project-related billings that cannot be billed to or collected from customers
• Close out project accounts upon project completion
• Create and submit government reports and tax returns related to project
• Compile information for internal and external auditors, as required
• Any other accounting and finance task given

Required experiences and skills:

• Minimum 4 years’ prior experience in project accounting.
• Knowledge of project contracts and change order documents management
• ACCA or CPA qualified accountant
• Proficient in data entry, accounts payable, accounts receivable and vendor payments.
• Strong communication skills.
• Key competencies are Communication, teamwork, initiative, and dependability.
• Fluent in English, French and Kinyarwanda as well as written skills.

• Advanced skills in MS Word, Excel and Power point presentation
• Professional skills in project and project portfolio management
• Professional skills in key account management and member acquisition
• Excellent network to key players in the finance and public sector
• Excellent self-organization, punctuality and reliability
• Having knowledge of SAGE(Accounting software)

How to apply

Interested and eligible applicants should submit the following documents to [email protected]  not later than 13^th  January 2023 at 5pm.

Send the documents as one folder and in the subject line, fill in the position of Project Accountant;

• Motivation letter explaining your suitability for the position,
• Curriculum vitae with 3 referee names,
• Notarized Academic Documents and certificates.
• Proof of ACCA or CPA completion
• Criminal Record Form
• National ID.

Only Shortlisted candidates shall be contacted for the interview.

Done at Kigali on 4^th January 2023

Jackson KWIKIRIZA

Executive Director

Project Officer at Association of Microfinance Institutions in Rwanda (AMIR): (Deadline 13 January 2023)