Procurement Assistant Intern at UNDP – United Nations Development Programme: (Deadline 6 February 2023)

BACKGROUND

UNDP is working to strengthen new frameworks for development, disaster risk reduction and climate change. We support countries’ efforts to achieve the new Sustainable Development Goals, which will guide global development priorities through 2030. The key 2030 Agenda principle of leaving no one behind and stamping out inequality is at the core of everything we do.

UNDP focuses on helping countries build and share solutions in three main areas:

• Sustainable development
• Democratic governance and peacebuilding
• Climate and disaster resilience

In all our activities, we encourage the protection of human rights and the empowerment of women, minorities and the poorest and most vulnerable.

Under the guidance and direct supervision of the Procurement Associate or Procurement Analyst, the Procurement Intern is a team member of the CO procurement Unit. Responsible

Under the guidance and direct supervision of the Procurement Associate or Procurement Analyst, the Procurement Intern is a team member of the CO procurement Unit. Responsible for Assisting in ensuring execution of transparent and efficient procurement services and processes in the CO.

The Procurement Intern works in close collaboration with the Operations and Programme teams in the CO in procurement-related issues and information exchange, and with project teams.

Internship Conditions

• UNDP internships are not remunerated. All expenses connected with the internship will be borne by the intern or her/his sponsoring entity;
• UNDP accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship;
• Interns are responsible for obtaining necessary visas and arranging travel to and from the duty station where the internship will be performed;
• Interns are not eligible to apply for, or be appointed to, any post in UNDP during the period of the internship;
• Interns must provide proof of enrolment in health insurance plan;
• Interns are not staff members and may not represent UNDP in any official capacity;
• Interns are expected to work full time but flexibility is allowed for education programmes;
• Interns need to obtain financing for subsistence and make own arrangements for internship, travel, VISA, accommodation, etc.

DUTIES AND RESPONSIBILITIES

• Assists the procurement Associate in solicitation and acquisition of goods
• Assist the procurement Associate in searching catalogs and Internet sites looking for new suppliers
• The intern assists in choosing the goods and comparing prices as well as comparing expected delivery dates
• Chronological indexing and filing of tenders and evaluation reports
• Assist in monitoring on the delivery of Issued Purchase Orders
• Analyses all cost recovery invoices and files
• Communicate with suppliers regarding the status of delivery dates for orders
• Support other/ad hoc activities as seen relevant and needed

COMPETENCIES

• Interest and motivation in working in an international organization;
• Good analytical skills in gathering and consolidating data and research for practical implementation;
• Outgoing and initiative-taking person with a goal oriented mind-set;
• Communicates effectively when working in teams and independently;
• Good in organizing and structuring various tasks and responsibilities;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Responds positively to feedback and differing points of view;
• Consistently approaches work with energy and a positive, constructive attitude.

REQUIRED SKILLS AND EXPERIENCE

Candidates must meet one of the following educational requirements:

• currently in the final year of a Bachelor’s degree; or
• currently enrolled in a Master’s degree; or
• have graduated no longer than 1 year ago from a master’s degree or equivalent studies.

Field of study: Procurement, Business Administration, Finance or equivalent.

IT skills:

• Knowledge and a proficient user of Microsoft Office productivity tools;
• Word
• Excel

Language skills:

• English required;
• Knowledge of other UN languages is an advantage.