3 Job Positions at Ethos: (Deadline 30 March 2023)

Security Risk Manager at Ethos: (Deadline 30 March 2023)

CALL FOR JOBS AT CHURCH WORLD SER VICE, RWANDA FOR A POSITION OF SECURITY RISK MANAGER.

Ethos Attorneys and consultants is one of the leading law and consultancy firms in East Africa with an enviable assemblage of legal professionals and consultants created to provide excellent and solution-tailored legal, advisory and consultancy services to a broad clientele.

Our unique and enviable approach to law and consultancy services has been acclaimed and embraced by clients within and outside the continent. Ethos Attorneys and consultants offers variegated legal, advisory and consultancy services to individuals, companies, governments, institutions and Organizations through our repertoire of skilled, competent and professional team of legal and non-legal professionals. Law firm’s Address: KG 7 Avenue, At the Junction of KG559St and KG546 St, House 02-Kacyiru, Kigali, Rwanda, Tel: +250 784257690, e-mail: [email protected], website: www.ethos-attorneys.com

On behalf our client Church World Service Rwanda, we are looking for a self-motivated, qualified individual with passion to join the team on the position of Security Risk Manager

Job Profile.

Position Title: Security Risk Manager

Reporting to: Country Representative Rwanda

Division : Church World Service – Africa

Department: Security Risk Management

Job Location: Rwanda (Kigali and roving within CWS program field locations)

Grade Level: Grade8, Manager, National

Introduction: Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through just and sustainable solutions to hunger, poverty, displacement and disaster. CWS does not discriminate based on race, color, religion, sex, national origin, gender identity, genetic information, age, disability or veteran status in employment or in the provision of services.

Primary Purpose:

The Security Risk Manager (SRM) sits within Rwanda Country Office Leadership team &he/she is part of CWS Africa Security Risk Management Team. This role will be part of a CWS Africa dispersed Security Risk Management team – leading, delivering and advising on a full range of CWS safety and security standards and policy across the country (In Kigali and field offices/program locations). The SRM will take part in ensuring best practices, a consistent and comprehensive security management approach and promote a proactive and inclusive security culture. Designing, developing and implementing processes and procedures in line with CWS values, mission and vision.

This position is primarily responsible for supporting, implementing and ensuring the system at misapplication of safety and security risk management policies and procedures for all CWS Africa operations in Rwanda. The Security Risk Manager will compile and draft Weekly Country Security Updates; conduct international staff residential surveys analyze and complete security assessments of ongoing activities in Rwanda and ensure proper documentation and filling of security electronic and physical files. This position will act as the primary safety and security focal point in daily operations in Rwanda. This position will liaise closely with the Security Risk Management Coordinator in Nairobi, Kenya.

Essential Duties

Management

Develop and periodically review Country office Security Management Plan (SMP) and Field safety and security protocols, and standard operating procedures in areas of operation
Maintain up-to-date information of staff movement within the Country including travelers coming in-country for official missions
Request security guards’ deployment; oversee performance of the contracted security guards in Rwanda and coordinate very closely with the management of the contracted private security company. Oversee deployment and compliance of contracted security companies in the field locations outside Kigali where CWS has program activities
Organizing, training, and coordinating of Floor Wardens in line with CWS Africa Safety and Security Manual
Oversee periodic conducting of drills to assess level of response, areas of improvement, facilitate After Action Review and report to the country representative on next course of action.
Collect, update and communicate information regarding the security situation in CWS areas of operation using existing CWS security manual guidelines, and available provided resources for gathering information.
Coordinate and liaise with the Administration Supervisor/in charge on servicing of fire extinguishers and first aid boxes to ensure that Rwanda offices and field office locations/worksites are compliant
Conduct international staff residential security site assessments as requested, share report of the findings and recommendations with the country Representative and advice staff.
Conducting of office building evacuation & lockdown drills in line with CWS security manual guidelines and facilitate After Action Review (AAR);
Attend regional security meetings in areas of operation, prepare and follow-up on action plans arising from such meetings that pertain to staff security, including taking minutes of the proceedings.
Periodically review Rwanda security risk rating and update the Security Risk Management Coordinator, Country Representative and Rwanda Program Leadership Team on findings, impact to CWS programming and give recommendations.
Ensure proper documentation and filing of Country Office security electronic and physical files.
Conduct security site assessments of work and accommodation sites using CWS Africa Minimum Operating Security standards (MOSS)
Conduct periodic field audits of security conditions and implementation of security procedures and field worksites’ assessments, and surveys for new sites.
Provide security expertise to Rwanda Leadership Team and support the Country Representative in managing crisis security situations in-country.
Serves as the security focal point on all matters relating to security with CWS / Africa staff when deployed in Rwanda.
Analyze, escalate where necessary and follow up on all security-related Incident reports emanating from staff within Country.
Develop and review contingency plans on emergency relocation and evacuation plans.
Develop and maintain good working relationships with the host country Government(s), Local and Regional law enforcement agencies, UN Agencies, Diplomatic missions, NGOs, ACT Partners and US Embassy Regional security office among other external stakeholders
Develop, review and ensure up to date safety and security risk management policies in place are systematic and applicable.
Provide support to other CWS Country office(s) when required with the approval of Rwanda Country Representative.
Review and update CWS Africa Field safety and security protocols, and contingency plans prior to deployment of staff in areas of operations.
Review Country Security Risk Assessment (SRA) documents Rwanda on a quarterly basis or when the security situation changes warranting review.
Support, implement and ensure systematic strategic application of safety and security risk management policies and procedures, in-country.
Liaise closely with the Security Risk Management Coordinator, in Nairobi, Kenya.

Monitoring and Reporting

Monitor and report on security conditions in-country where CWS has program activities, assessing threats to CWS staff, and advice staff to manage risks.
Compile and issue Weekly Country Security Updates to CWS travelers deployed in-country and national staff and dissemination of any situational update reports with recommendations to the Security Risk Management Coordinator in Nairobi and the Rwanda Country Representative.
Ensure the surveillance cameras are operational and within donor requirements on storage duration, working closely with the IT team in-country and in Nairobi- to ensure surveillance systems are operational and report any technical issues to IT.

Security Briefings

Provide security orientation to new hires, Security briefing for all CWS incoming visitors in Rwanda.
Provide pre departure and on-arrival security briefing to CWS travelers heading to Rwanda and any other country assigned to support with pre-departure security briefing in line with CWS Africa Security Risk Management Travel portal.
Develop and review security brief documents to capture current security situation in-country and across any other assigned areas of operation.

Security Trainings

Liaise with training unit and take part in the development and delivery of CWS internal safety and security training programs
Monitor and report on compliance on mandatory security trainings, and refresher trainings to all floor wardens using existing CWS Security manual in Rwanda country office.
Trainallnewstaffonsafetyandsecurityproceduresandprovideperiodicrefreshertrainingtoregular staff, and support with other regional security training with the security Risk Management Team.

Qualifications:

Experience:

A minimum of Eight (8) years professional security experience, four of which non-profit or NGO work experience within international humanitarian programs required.
At least four (4) years of full-time operation in a humanitarian sector within Rwanda is required
Experience of remote supervision is required.
At least three (3) years direct supervisory experience required.
Experience in developing and implementing safety and security frameworks, plans and processes is required.
Experience in conducting security risk assessments required.
Experience in compiling and drafting security reports including incident reporting is required.
Experience in coordinating response to security emergencies preferred;
Familiarity with physical security measures such as CCTV, safe room design, perimeter security, and access control, as well as demonstrate a strong understanding of communications technology and procedures required.
Situational and contextual awareness, with an ability to effectively represent Country representative at forums and with external stakeholders preferred/desired.

Skills:

Demonstrated knowledge and understanding of INGOs security frameworks;
Ability to manage competing priorities under minimal supervision in a continuously changing and challenging environment.
Sensitivity to gender and cultural issues.
Excellent communications skills, with fluency in written and spoken English. Working knowledge of French is added advantage.
Writing skills test may be requested.
Excellent organizational and time management skills.
Ability to effectively manage and coordinate with geographically dispersed team

Education & Certifications:

Bachelor’s Degree in a security Risk Management field, humanitarian, or development, is required.
Certified Security Risk Management professional (Country or /and regional level) is preferred.

Abilities:

Influence and negotiate with internal and external actors, particularly in complex and/or stressful
Provide high quality security and safety training to new staff, and ongoing advice and guidance, to staff members and visitors;
Work flexibly and remain calm in demanding situations; willingly travel and work in difficult environments;
Work and make decisions independently and contribute to overall operations at management levels

Exercise good judgment and seek guidance as appropriate when confronted with unanticipated problems in the field;
Maintain a high-performance standard with attention to detail, completing tasks within set timeframes;
Exercise good judgement and seek guidance as appropriate when confronted with unanticipated problems;
Deal effectively and courteously with a large number of associates, outside agencies, refugees and members of the general public;
Manage large and diverse workload under pressure with competing priorities.
Maintain the integrity of official records;
Analyze and solve complex problems and make sound decisions;
Work with minimal supervision;
Maintain a high-performance standard with attention to detail;
Work independently and contribute to overall operations of RSC Africa;
Actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP).

Important Requirements:

Strong English communication skills, both written and oral;
Ability to work in a multi-cultural environment required;
Commitment to diversity, equity, and inclusion and willingness to support CWS’ Platform on Racial Justice as a CWS employee required.

Special Requirements:

COVID Vaccination is required for all successful candidates.
The candidate should be of good health, willing and able to travel extensively in often-difficult conditions, and have a high degree of flexibility. Must have proof of Yellow Fever vaccination before traveling for RSC Africa.
This position is based in Rwanda.
This position requires use of laptops at all time; competence in Microsoft office packages is required.
This position may require travel in sub-Saharan Africa on short notice and under sometimes-difficult conditions to meet demands of a dynamic operational program.
Driver is License Class B and above.
Background check, which includes references and an educational criminal check, is required before the start of employment.
A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel.
Physical: This position requires bending, squatting, crawling, climbing, kneeling, sitting, standing, walking, pushing/pulling, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting/carrying heavy loads.
Environmental: Incumbents in this position will be exposed to excessive noise, marked changes in temperature and/or humidity, dust and infectious diseases, harsh weather climates, long work hours, bumpy roads, extended travel, excessive sun exposure, and non-ventilated spaces.
Full time.
All employees should be prepared to work from the CWS office within their location of hire. Remote work arrangements may vary depending on location and the governing rulings regarding the COVID-19 pandemic.

HOW TO APPLY

All interested individuals must apply online and send their cover letter, a detailed CV and notarized academic documents in one PDF formant document to [email protected]
Application deadline is: March 30, 2023 at 5:00pm Rwandan time.
Only shortlisted candidates will be contacted.

Finance and Administration Manager at Ethos: (Deadline 30 March 2023)

CALL FOR JOBS AT CHURCH WORLD SER VICE, RWANDA FOR A POSITION OF FINANCE AND ADMINISTRATION MANAGER.

On behalf our client Church World Service Rwanda, we are looking for a self-motivated, qualified individual with passion to join the team on the position of Finance and Administration Manager

JOB DESCRIPTION.

Position Title: Finance and Administration Manager

Reporting to: Country Representative Rwanda

Division : Church World Service – Africa

Department: Finance

Job Location: Kigali, Rwanda

Grade Level:

Introduction:

Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through just and sustainable solutions to hunger, poverty, displacement and disaster. CWS does not discriminate on the basis of race, color, religion, sex, national origin, gender identity, genetic information, age, disability or veteran status in employment or in the provision of services.

Primary Purpose:

This position is responsible for providing leadership to the Finance and Administration Departments within CWS Rwanda country office. It will ensure that CWS Rwanda is compliant with relevant CWS and Donor policies and procedures within the finance and administration departments. These will include, but not limited to, budget preparation, planning and oversight as well as coordination, management, and reporting. The position will ensure efficient operations and procedures to ensure organizational effectiveness. The role will also oversee the planning, training, quality control, and monitoring of the Administration team in Rwanda.

Essential Duties:

Management and Supervision

Provide leadership and supervise the administrative functions (Office Management, Finance, and IT) of the CWS Rwanda office ensuring they are professional, effective and efficient
Ensure the relevant SOPs are regularly updated and stored and training sessions on the same arranged
Ensure the smooth day-to-day running of the office through supervision and management; planning and supervising work of the program-related finance staff including tracking and monitoring of procurements and expenditures
Develops and maintains good working relationship with external partners, vendors, contractors and other stakeholder
Provide originality, initiative and good judgment in applying CWS policies to new and unusual problems
Manage and monitors workload within the unit and prioritizes work assignment accordingly
Coordinate, support and liaises with other CWS Africa offices and sub-offices regarding visits, reports, office policies and services
Plan and execute annual process reviews for the entire administrative function

Finance management:

Provide leadership and support for all financial management areas including accounting, payments, and reporting systems and
Coordinate with related staff to ensure that project budgets, accounting and fiscal control procedures are implemented effectively
Responsible for annual budgeting process. Providing direct supervision of forecasting and costing out of items proposed in the budget. Manages and consolidates projections from all departments
Provide ongoing financial administration to the country office, including the processing of approvals for procurements, consultant agreements, and vendor invoices
Oversee the monthly projections of expected expenses and monitors expenditure within the administrative function
Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements
In Coordination with the Country Representative, update and implement all necessary policies and accounting practices; improve the finance department’s overall policy and procedure
Ensure financial management systems are in line with CWS Africa’s SOPs, Cooperative Agreement and 2CFR200
Work closely with the team over the project implementation planning and cash flow projections.
Support staff to effectively manage their budgets through training sessions;
Ensurefinancialrecordsandbackupdocumentationisreadyandadequateforinternalandexternal audits;
Coordinate and lead the annual audit process, liaise with external auditors;
Reports any violation of compliance with CWS Africa’s SOPs, Cooperative Agreement and 2 CFR 200, as well as any instances of conflict of interest to the Chief Financial Officer at Headquarters;

Compliance:

Oversee all administration and ensure strict compliance with CWS Africa’s SOPs, Cooperative Agreement and 2 CFR200
Ensure the administration units are in compliance with Fileserver organization and group email protocols
Ensure development, implementation, dissemination, monitoring and adherence of Standard Operating procedures (SOPs)for the entire administration function
Conduct job function observations of administration, Finance and IT staff to ensure compliance is met and identify any areas of improvement or training needs
Oversee regular internal audits and end of year financial audits
Assist in program development and proposal preparation as needed

Administration (Property, Logistics, IT and Office Management):

Oversee the inventory of office equipment and supplies
Oversee the Fixed Assets Register
Oversee travel arrangements for staff, both domestically and internationally
Oversee visa processing for expatriate staff
Oversee the maintenance of a clean and professional working environment
Develop and train on office management policies and procedures
Assist Administration Supervisor in ensuring compliance with procurements and CWS Africa’s SOPs, Cooperative Agreement and 2CFR200

Performance Management:

Provide direct supervision and leadership to administration staff to include Administration Supervisor, and Senior Finance Officer including yearly performance evaluations, developing job descriptions, participating in hiring and coordinating leave;
Provide regular feedback to administrative staff and manages facilitation of training, coaching and mentoring;
Manage and ensures establishment of performance expectations and on boarding for all administrative staff

Staff Care:

Monitor and ensure safe, healthy, and professional work environment for the administration units
Actively supports staff by promoting safe space, open-door policy and the escalation policy
Ensureandmanagesworkingresourcesavailedtostaffintheadministrationunits
Ensuredirectreportsareaccessingandusingtheirbenefitsappropriatelyincludingleave

Qualifications:

Experience:

Minimum of eight (8) years of relevant work experience required
Minimum of two (2) years of supervisory experience, with an international NGO in a similar position required
Two (2) years of work experience in an organization that adheres to US Government CFR 200

Skills:

Strong computer skills, in particular Microsoft Excel, Word, Outlook and Access required.
Excellent organizational and time management skills
Strong verbal and written English language skills
Working knowledge of Sage ERP System Working knowledge of the 2 CFR 200
Knowledge of Rwanda laws and customs preferred.

Education & Certifications:

Bachelor’s Degree in Business Administration, Public Administration, Strategic Management or a related field, or four (4) years additional work experience in a similar field required in lieu of a bachelor’s degree.
Master’s Degree preferred.

Abilities:

Serve as a coach/mentor to staff
Supervisestafftoensurepoliciesandproceduresareimplementedandexecutedinaccordancewith guidelines and standard operating procedures
Exercise good judgment and seek guidance as appropriate when confronted with unanticipated problems
Travel in sub-Saharan Africa on short notice and often under difficult conditions to meet demands of a dynamic program
Communicate effectively both verbally and in writing
Deal effectively and courteously with many associates, outside agencies, refugees, and members of the public
ConductoneselfinaprofessionalandcourteousmannertorepresentthebestinterestsofRSCAfrica and CWS
Maintain a high-performance standard with attention to detail
Carry out all of the duties of the position efficiently and effectively with minimal supervision; Work independently and contribute to overall operations of RSC Africa
Take initiative in the development and completion of projects within the specified timeframe; Maintain strict confidentiality with RSC Africa administrative and operational information; Manage a large and diverse workload under pressure with competing priorities
Workwellasateaminamulti-culturalenvironmentwhilemaintainingahighlevelof
Effectively manage RSC Africa’s resources; and
Actively contribute to the successful implementation of the U.S. Refugee Admissions Program (USRAP)
Actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP).

Important Requirements:

Strong English communication skills, both written and oral

Ability to work in a multi-cultural environment required
Commitment to diversity, equity, and inclusion and willingness to support CWS’ Platform on Racial Justice as a CWS employee required

Special Requirements:

COVID Vaccination is required for all successful candidates
The candidate should be of good health, willing and able to travel extensively in often difficult conditions and have a high degree of flexibility. Must have proof of Yellow Fever vaccination before traveling for RSC Africa
This position is based in Kigali, Rwanda
This position requires use of laptops at all time, competence in Microsoft office packages is required.
This position may require travel in sub-Saharan Africa on short notice and under sometimes difficult conditions to meet demands of a dynamic operational program
Background check which includes references and an educational and criminal check is required before the start of employment for applicants.
A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel.
Physical: This position requires bending, squatting, crawling, climbing, kneeling, sitting, standing, walking, pushing/pulling, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting/carrying heavy loads.
Environmental: Incumbents in this position will be exposed to excessive noise, marked changes in temperature and/or humidity, dust and infectious diseases, harsh weather climates, long work hours, bumpy roads, extended travel, excessive sun exposure, and non-ventilated spaces.
Full time
All employees should be prepared to work from the CWS office within their location of hire. Remote work arrangements may vary depending on location and the governing rulings regarding the COVID-19 pandemic
Any other special requirements

HOW TO APPLY

All interested individuals must apply online and send their cover letter, a detailed CV and notarized academic documents in one PDF formant document to [email protected]
Application deadline is: March 30, 2023 at 5:00pm Rwandan time.
Only shortlisted candidates will be contacted.

Human Resource Manager at Ethos: (Deadline 30 March 2023)

CALL FOR JOBS AT CHURCH WORLD SERVICE, RWANDA FOR A POSITION OF HUMAN RESOURCE MANAGER.

On behalf our client Church World Service Rwanda, we are looking for a self-motivated, qualified individual with passion to join the team on the position of Human Resource Manager

JOB DESCRIPTION.

Position Title: Human Resource Manager (N)

Reporting to: Country Representative Rwanda

Division : Church World Service – Africa

Department: Human Resources

Job Location: Kigali, Rwanda

Grade Level: Grade 8, Manager, National

Introduction:

Primary Purpose:

The HR Manager is responsible for overseeing the HR function within CWS Rwanda. This includes responsibility for the organization’s recruitment, compensation, benefits, training and development, labor relations and HR administration. This position ensures that CWS Africa’s HR priorities and targets are met and that standard operating procedures are strictly adhered to. S/he will model the organizational values of CWS and will support colleagues to understand and live these values.

This position supervises HR Specialists &Officers and oversees the HR department.

Essential Duties:

Compliance

Ensure development, implementation, dissemination and monitoring of standard operating procedures (SOPs) for all HR related activities are strictly adhered to.
Conduct job function observations of HR staff to ensure compliance is met and identifies any areas of improvement or training needs.
Conduct regular process reviews to compare requirements vs. current processing and outputs

Data Management and Analysis

Closely monitor HR processes to ensure efficiency and compliance.
Develop and implements department specific pipeline analysis to inform workload projections and staffing and to anticipate future workloads.
Establish effective tracking and reporting channels to ensure efficiency across the HR department.
Ensure annual plan and strategic planning goals are met as communicated by the HR Coordinator.

Performance Management

Provide direct supervision and leadership to the HR Department, including yearly performance evaluations, developing job descriptions, participating in hiring and coordinating leave.
Develop and implements training modules for HR staff, in coordination with the Training unit, and ensures that staff receive adequate training, and that they are monitored and evaluated.
Ensure coaching, mentoring, feedback and corrective action plans are being carried out where needed.
Ensure establishment of performance expectations and communication, on-boarding and training.
Develop performance management systems that support consistency in work outputs.
Lead the implementation of the Performance Management policy, providing advice and support to employees and Supervisors.
Lead in the planning, training and implementation of key performance management activities as defined in the performance management cycle.
Produce periodic reports aimed at monitoring quality and compliance in the performance management policy.
Manage performance and development of the HR Specialist and HR Officers through setting challenging goals, providing continuous feedback, coaching, reviews and evaluations.
Lead the orientation process of new staff in close coordination with departments’ heads, ensuring that all new staff are aware of CWS policies and procedure and the culture of the organization.
Ensure all 90-day action plans and probationary evaluations are done on time, and confirmation letters issued.
Produce relevant reports for management decision making.

Policy and Management

In coordination with CWS Global HR, ensure that HR policies and practices are in compliance with applicable laws and regulations for the locations where CWS Africa operates in
Work with CWS Corporate Center and CWS Africa supervisors to develop best practices in human resource management and to ensure implementation in a fair, consistent and transparent manner.
Review and updates the local SOPs and all other human resource policies as appropriate
Develop a recruitment strategy for staff; coordinates interviews and hiring processes; and ensuresthatnewlyhiredstaffmemberscompleteallnecessaryHRpaperworkandreceiveproper on boarding.
Manage time and attendance monitoring and oversees the use of HR software
Conduct research and provides recommendations to CWS Africa senior management on HR policy practices and developing staffing needs.
Oversee the management of the employee benefits program.

HR Strategy and Systems Strengthening

Support in developing the Incentive Worker Management policies, to include the following topics: recruitment, development, management, salaries, benefits and separation.
Work with the HR Specialist and HR Officer – Talent Acquisition to develop, implement and continuously monitor the effectiveness of recruitment policy.
Work with the HR Specialist and HR Officer – Benefits, Compensation and Systems to develop, implement and continuously monitor cost effective employee appreciation programs.
Work with the HR Specialist and HR Officer –to ensure planning, designing, and overall project management of the Duty of Care Initiatives and develop the policies.

Workforce Planning:

Coordinate with hiring managers to identify staffing needs in different areas and departments
Communicate regularly with hiring managers and key stakeholders to understand current and future hiring needs and put in place the necessary measures to complete on these.

Recruitment:

Support the end-to-end Recruitment Cycle (post vacancies, short-list CV’s, arrange interviews, maintain candidate employment applications, conduct reference checks, extend offers, send regrets letters to unsuccessful applicants, update recruitment report, etc.)
Conduct interviews for all positions within the organization.
Determine selection criteria for candidates by liaising with managers and other members of staff.
Focus on key areas of the recruitment process such as gender, diversity and inclusion principles, communication throughout the recruitment process and the candidate journey, to ensure that.

CWS portrays a positive and attractive employer brand.

Manage the internal recruitment process to the policy deadlines.
Build and review CWS internal channels of recruitment, through the HR system, social media channels and other software, to ensure CWS reach is maximized.
Review the entire end to end recruitment process on a regular basis and suggest areas of improvement.
In collaboration with Hiring Manager and HRO Recruitment, manage compensation negotiations with selected candidates

Recruitment materials

Review job descriptions in accordance with organization standards and general best practice.
Review and amend interview assessments to ensure that they are adequate and serve the purpose of identifying the best candidates for each role.
Review and amend interview guides, ensuring the structure and questions provide the hiring panel with the opportunity to identify the best fit for the role and the organization.
Contract Management
Develop and disseminate offer letters and contracts to successful candidates.
Work with the HRO Talent and acquisition to ensure the staff contracts are up to date.
Ensure an on boarding program which is vital for improving employee retention rate.
Oversee the on boarding program for all new hires
Ensure the new hires have mentors

Staff Care

Monitors and ensures a safe, healthy and professional work environment.
Ensures direct reports are accessing and using their benefits appropriately including leave.
Actively support staff by promoting safe space, open-door and the escalation policy.
Establishes and communicates clear expectations to staff to foster a predictable and consistent work environment.

Qualifications:

Experience:

Eight (8) years’ work experience is required
Two (2) years of direct supervisory experience
Proven experience managing working in an HR management capacity with large multi-cultural teams.
Knowledge of Rwanda labourlaws and customs required.
Work permit experience preferred.
Experience with overseas processing or US refugee resettlement preferred.

Skills:

Thorough knowledge and comprehensive understanding of U.S. and Rwanda Labor Law and retirement benefits rules and regulations preferred;
Demonstrated knowledge of performance management systems and performance evaluation
Exceptional interpersonal communication skills;
Strong organizational and time management skills;
Computer literacy, with a strong emphasis on Microsoft Excel and Outlook

Education & Certifications:

Bachelor’s Degree in Human Resource Management or related area with post graduate qualification/certification in Human Resource Management, or four (4) year’s additional work experience in lieu of a Bachelor’s degree.
Master’s degree is preferred

Abilities:

Work and make decisions independently and contribute to overall operations at management levels
Exercise good judgment and seek guidance as appropriate when confronted with unanticipated.
Maintain a high-performance standard with attention to detail, completing tasks within set timeframes;
Exercise good judgment and seek guidance as appropriate when confronted with unanticipated problems;
Deal effectively and courteously with a large number of associates, outside agencies, refugees and members of the general public;
Manage large and diverse workload under pressure with competing priorities.
Maintain the integrity of official records;
Analyze and solve complex problems and make sound decisions;
Work with minimal supervision
Maintain a high-performance standard with attention to detail;
Work independently and contribute to overall operations of CWS Africa;
Actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP).
Be flexible with changing of daily duties as needed.

Important Requirements:

Strong English communication skills, both oral and written
Ability to work in a multi-cultural environment required.
Commitment to diversity, equity, and inclusion and willingness to support CWS’ Platform on Racial Justic e as a CWS employee required.

Special Requirements:

COVID Vaccination is required for all successful candidates
The candidate should be of good health, willing and able to travel extensively in often difficult conditions, and have a high degree of flexibility. Must have proof of Yellow Fever vaccination before traveling for CWS Africa
This position is based in Kigali, Rwanda
This position requires use of laptops at all time; competence in Microsoft office packages is required.
This position may require travel in sub-Saharan Africa on short notice and under sometimes difficult conditions to meet demands of a dynamic operational program
Background check which includes references and an educational criminal check is required before the start of employment.
A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel.
Physical: This position requires bending, squatting, crawling, climbing, kneeling, sitting, standing, walking, pushing/pulling, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting/carrying heavy loads.
Environmental: Incumbents in this position will be exposed to excessive noise, marked changes in temperature and/or humidity, dust and infectious diseases, harsh weather climates, long work hours, bumpy roads, extended travel, excessive sun exposure, and non-ventilated spaces.
All employees should be prepared to work from the CWS office within their location of hire. Remote work arrangements may vary depending on location and the governing rulings regarding the COVID-19 pandemic.

HOW TO APPLY

All interested individuals must apply online and send their cover letter, a detailed CV and their notarized academic documents in one PDF formant document to [email protected]
Application deadline is: March 30, 2023 at 5:00pm Rwandan time.
Only shortlisted candidates will be contacted.

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