Administrative assistant & Interpreter at Korea International Cooperation Agency (KOICA): (Deadline 27 April 2023)

Administrative assistant & Interpreter at Korea International Cooperation Agency (KOICA): (Deadline 27 April 2023)

Terms of Reference

Smart Food Value Chain Management Project (SFVCMP) Management Consultant / Project Specialist

1. Description

• Title: Administrative assistant & Interpreter (1 person)
• Organisation: KOICA – SFVCMP/PMC
• Supervisor: Project Management Consultant experts of Smart Food Value Chain Management

     2. Background

Smart Food Value Chain Management Project (SFVCM) is a project that has the main objective of reducing postharvest losses of horticultural crops for export and increase household income of small farmers through the establishment of a smart agricultural product management system in Rwanda.

It is a project funded by the Korea International Cooperation Agency (KOICA) and will be implemented in partnership with the Ministry of Agriculture and Animal Resources through National Agriculture Export Development Board (NAEB) and Project Management Consultant (PMC)

3. Duties and Responsibilities

Under the direct supervision of the Smart Food Value Chain Management Project (SFVCMP) PMC Expert, the Project Specialist will perform the following duties and responsibilities;

• Under the direct supervision of the PMC Expert, the Administer & Interpreter will perform the following duties and responsibilities;
• Assist the project team with document preparation and formatting using company templates, including reports, presentations and correspondence
• Be aware of the specific vocabulary of the Agriculture the interpreter works with
• Facilitate communication between Limited English Proficient and Client by rendering accurate and complete interpretation of the message
• Prepare minutes of meetings for Project Managers and Functional Leads
• Assist the Project Secretary in the coordination of project events, including large project functions
• Facilitate project and building inductions and project induction booklet
• Assist other team members of the project services
• Provide administrative support to the Project Secretary and project personnel
• Responsible for incoming and outgoing mail
• Assist in setting up meeting room bookings, catering orders and special project requirements
• Provide the team with project-related information and carry out research when required
• Assist in budget preparation, implementation and monitoring
• Review of financial transactions for accuracy and completeness

4. Selection Criteria

Academic requirement

• A Bachelor’s degree in accounting, finance, public administration and related subjects
• Fluent in source language (English) and Native in target language “Kinyarwanda”
• At least 2-4 years of general secretarial experience
• IT literacy

Required Skills and Competencies

• Adequate knowledge of basic accounting procedures and policies;
• Proficiency in accounting software;
• Communicate effectively orally and in writing;
• Excellent written and verbal communication skills
• Experience in Microsoft Office suite of products
• Intermediate / Advanced word and excel skills
• Able to operate in a team environment with proven ability
• Able to undertake tasks with minimum supervision
• Able to coordinate activities to meet deadlines in a timely fashion

• Previous experience with foreign consultants, engineering or agricultural background advantageous

    5. Application Procedures

• Interested candidates are required to submit an application letter addressed to SFVCMP – PMC, enclosed and sealed with detailed C.V, notarized copy of degree certificates and past work certificates in a related field.
• All forms and supporting documents should be typed in English.
• Detailed C.V does not base on a standard form but should contain information on personal data including name, date of birth, gender, contact information, etc., current employment and career background(past 3 years), educational background(higher education), strengths & weakness. Otherwise, the application will be disqualified.
• The application documents mentioned above should be submitted to the [email protected] by 4:00 pm on Thursday 27th of April, 2023.
• The detailed C.V. must be written within 2 pages in English. Otherwise, the application will be disqualified.
• Only Successful candidates will be contacted and sit for an interview on Wednesday 3rd of May, 2023. The interview schedule may change depending on circumstances and other unavoidable reasons.
• Applicants should take full responsibility for any disadvantages due to the mistakes or omissions on the application.