3 Job Positions at Rwanda Climate Change and Development Network (RCCDN): (Deadline 10 August 2023)

Description

RCCDN is a national member-driven civil society network working on climate change and other development challenges. It is a network composed of 66-member organisations working throughout the entire Rwandan territory. The organisation works with stakeholders including; communities; civil society organisations; media; business sector; government; intergovernmental institutions and research and higher institutions of learning. The objectives of RCCDN were designed to ensure effective networking and communication among members in the country to collectively identify their priority needs and be empowered to take a stand positioning for sustainable development amidst climate change challenges.

The CJC RCCDN Programme Accountant role is responsible for Finance and Governance within RCCDN, Financial Control and Reporting, Programme Staff Capacity Building and Budgeting. The Programme Accountant will manage finances for the Climate Just Communities (CJC) programme in RCCDN and will support member delivery partner’s grant management, work closely with the Programme Coordinator and Finance and Programme teams over the 3 year Scottish Government funded programme.

The CJC programme is being implemented across 3 Districts and jointly in consortium with SCIAF (Lead Service Provider), Christian Blind Mission (CBM) UK (Sub-Contractor) and local delivery partners/suppliers are Rwanda Climate Change and Development Network (RCCDN), DUHAMIC-ADRI, Duterimbere, Rwanda Development Organisation (RDO)) and National Union of Disabilities Organisation Rwanda (NUDOR).

The Programme Accountant is responsible for effective financial planning, budget management through spending strictly within the approved budget limits, for the timely and high-quality development of financial update reports, cashflow forecasts, internal pricing schedules as per contract requirements and in line with internal regulations and procedures.

Safeguarding Programme Participants-Children & Adults:

RCCDN is committed to safeguarding people within our programmes from exploitation and abuse and has specific policies on this commitment (including a Global Code of Conduct), which outlines the expected behaviours and the responsibility of all staff, consultants and other organisational representatives.

Any candidate offered a job with RCCDN will be expected to sign RCCDN’s Safeguarding Policies and Global Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents. All offers of employment will be subject to pre-employment checks, including satisfactory references and appropriate screening (e.g., police/Garda vetting, counterterrorism and anti-trafficking). RCCDN also participates in the Inter-Agency Misconduct Disclosure Scheme, and all employees will be subject to this as part of the contract of employment.

Key Duties & Responsibilities

Duties and responsibilities of the Accountant Reporting to the Project Manager, the Project Accountant is responsible for maintaining financial, accounting and grant support services in order to meet the needs of the project and the donor. The incumbent is further responsible for preparing financial statements, maintaining financial controls, providing financial reporting and analysis in support of the Project Manager. The position is also responsible for the operations of post-award grant administration and related accounting duties. The Project Accountant will focus heavily on budgeting, compliance, reporting and variance analysis functions. Specifically, he/she will:

a)       Project Accounting:

• Assist the Project Manager in preparation of disbursement plans in accordance with the budget;
• Prepare quarterly financial forecasts and requests for advancement of funds;
• In-coordination with the EIF Finance Directorate, review and revise the project budget on a quarterly basis or when required;
• Review, arrange payment and record all the project expenditure’s vouchers in accordance with financial regulations of RCCDN;
• Maintain up to date records on project expenses and prepare periodic financial reports, monthly, quarterly and annual as well as on ad hoc basis as may be required by the Project Steering Committee and other relevant agencies;
• Manage and maintain procedures regarding VAT and personal income tax payments and claims;
•  Maintain meticulous filing regime for all financial documents in a state of readiness for routine audits and financial   inspections as required;
•  Prepare for annual or mandatory audits and support auditors as required;
• Provide guidance and train PMU staff members on financial and accounting procedures and regulations;
• Prepare project procurement plans for all project assets in accordance with RCCDN’s Procurement policies and guidelines;
• Draft TORs and develop bidding documents for all project procurement in consultation with RCCDN’s procurement team;
•  Advise relevant persons on financial aspects of the bids.

b)       Commercial contract  accounting

• Load approved  budgets on the computerized accounting system and manage such budget on the system;
• Review disbursement requests and facilitate actual payments in collaboration with RCCDN’s Finance Manager;
• Review and reconcile grantee expense reports and communicate discrepancies and variances with Programme Coordinator;
• Maintain up to date expenditure information both on individual grants as well as the entire portfolio and generate reports as required;
• Review requests for budget amendment and provide advise;

Other Responsibilities

• Any other duties as assigned and set out by the Programme Coordinator, Finance Manager and/ or RCCDN’s Coordinator.

Person Specification – Essential Requirements

(E) Qualification

• Relevant Accounting Degree.
• Internationally recognized professional accounting qualification
• Internal Audit Qualification

(E) Experience

• 5 years experience in Accounting/Finance Position particularly with an audit orientation with NGOs in the relevant position/s. Knowledge of SAGE 100 would be added bonus
• Proven experience in working with private / commercial grants
• Working with local delivery partners in grant management
• Impeccable integrity and work ethics, Accuracy, attention to detail. Experience working with management information systems.
• Demonstrated ability to work with a participative style within teams. Ability to work on own initiative.
• A commitment to social justice and the ethos of RCCDN.
• Expertise in Word. Intermediate to advanced excel

(E) Skills

• Ability to motivate staff to align behind a shared vision and objectives.
• Ability to manage budgets and financial systems.
• Highly organised, with excellent planning, prioritisation and problem-solving skills.
• Excellent verbal and written communication skills.
• Competent in Microsoft packages (Word, Excel).
• Competence in accounting package (SAGE 100)
• Fluency (written and spoken) in English.

(E) Qualities

Understanding of, and empathy with, the role of the Church in development.

(E) Other

Commitment to principles of safeguarding of programme participants.

Applications

Applications should be sent to E-mail: [email protected] no later than Wednesday the 10^th August 2023 at 17:00.

Description

RCCDN is a national member-driven civil society network working on climate change and other development challenges. It is a network composed of 66-member organisations working throughout the entire Rwandan territory. The organisation works with stakeholders including; communities; civil society organisations; media; business sector; government; intergovernmental institutions and research and higher institutions of learning. The objectives of RCCDN were designed to ensure effective networking and communication among members in the country to collectively identify their priority needs and be empowered to take a stand positioning for sustainable development amidst climate change challenges.

The CJC RCCDN Administrative Assistant role is responsible for Finance and Governance within RCCDN, Financial Control and Reporting, Programme Staff Capacity Building and Budgeting. The Administrative Assistant will manage finances for the Climate Just Communities (CJC) programme in RCCDN and will support member delivery partner’s grant management, work closely with the RCCDN Coordinator and Finance and Programme teams over the 3 year Scottish Government funded programme.

The CJC programme is being implemented across 3 Districts and jointly in consortium with SCIAF (Lead Service Provider), Christian Blind Mission (CBM) UK (Sub-Contractor) and local delivery partners/suppliers are Rwanda Climate Change and Development Network (RCCDN), DUHAMIC-ADRI, Duterimbere, Rwanda Development Organisation (RDO)) and National Union of Disabilities Organisation Rwanda (NUDOR).

Safeguarding Programme Participants-Children & Adults:

RCCDN is committed to safeguarding people within our programmes from exploitation and abuse and has specific policies on this commitment (including a Global Code of Conduct), which outlines the expected behaviours and the responsibility of all staff, consultants and other organisational representatives.

Any candidate offered a job with RCCDN will be expected to sign RCCDN’s Safeguarding Policies and Global Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents. All offers of employment will be subject to pre-employment checks, including satisfactory references and appropriate screening (e.g., police/Garda vetting, counterterrorism and anti-trafficking). RCCDN also participates in the Inter-Agency Misconduct Disclosure Scheme, and all employees will be subject to this as part of the contract of employment.

Key Duties & Responsibilities

The Administrative Assistant  will be directly Reporting to the RCCDN Coordinator. Specifically, he/she will:

• Arrange appointments/meetings and maintains supervisor’s calendar, receives high-ranking visitors, places and screens telephones calls and answers queries with discretion.
• Draft substantive correspondence and ensures follow-up.
• Prepare briefing materials for supervisor for use in official trips and meetings.
• Assist the Operations Manager and Human Resources Officer in HR related matters particularly with preparation posting/meetings/MOMs for new office structure posts
• Organize and maintain the filing system for the Operations Unit on various subjects, including lists of suppliers, contractors, consultants, etc…
• Assist in the organization and preparation of the CO workshops/events/meetings and takes minutes or notes upon request.
• Provide administrative support to ensure the accuracy and consistency of the delivery of services.
• Prepares informal translations and may act as interpreter.

Other Responsibilities

• Any other duties as assigned and set out by the Programme Coordinator, Finance Manager and/ or RCCDN’s Coordinator.

Person Specification – Essential Requirements

 Qualification

Relevant Degree in Administration or Hospitality Management

Experience

• 5 years experience in Accounting/Finance Position particularly with an audit orientation with NGOs in the relevant position/s. Knowledge of SAGE 100 would be added bonus
• Proven experience in working with private / commercial grants
• Impeccable integrity and work ethics, Accuracy, attention to detail. Experience working with management information systems.
• Demonstrated ability to work with a participative style within teams. Ability to work on own initiative.
• A commitment to social justice and the ethos of RCCDN.
• Expertise in Word. Intermediate to advanced excel

Skills

• Ability to motivate staff to align behind a shared vision and objectives.
• Highly organised, with excellent planning, prioritisation and problem-solving skills.
• Excellent verbal and written communication skills.
• Competent in Microsoft packages (Word, Excel).
• Fluency (written and spoken) in English.

Qualities

Understanding of, and empathy with, the role of the Church in development.

Other

Commitment to principles of safeguarding of programme participants.

Applications

Applications should be sent to E-mail: [email protected] no later than Wednesday the 10^th August 2023 at 17:00.

Description

RCCDN is a national member-driven civil society network working on climate change and other development challenges. It is a network composed of 66-member organisations working throughout the entire Rwandan territory. The organisation works with stakeholders including; communities; civil society organisations; media; business sector; government; intergovernmental institutions and research and higher institutions of learning. The objectives of RCCDN were designed to ensure effective networking and communication among members in the country to collectively identify their priority needs and be empowered to take a stand positioning for sustainable development amidst climate change challenges.

The Programme Coordinator is directly responsible for coordinating the 3 year Scottish Government funded climate programme, being implemented across 3 Districts and jointly in consortium with SCIAF (Lead Service Provider), Christian Blind Mission (CBM) UK (Sub-Contractor) and local delivery partners including Rwanda Climate Change and Development Network (RCCDN), its members organizations (DUHAMIC-ADRI, DUTERIMBERE NGO, Rwanda Development Organisation (RDO)) and National Union of Disabilities Organisation Rwanda (NUDOR). The Programme Coordinator will be coordinating RCCDN activities in liaison with other mentioned actors above.

The Programme Coordinator’s primary responsibilities are aimed at providing overall leadership, management and general technical direction of the entire program, ensuring an integrated vision among different components and actors, and a focus on achieving the results defined in the contract. The Programme Coordinator will be expected to identify issues and risks related to program implementation in a timely manner and suggest appropriate program adjustments. The Programme Coordinator shall act as the key liaison between TROCAIRE, RCCDN teams, partners and all other counterparts and implementing partners involved with the program. The position requires significant coordination skills, broad general and technical knowledge, experience in Rwanda and skills to ensure coherence and consistency inspite of urgent deadlines.

The role will require extensive travel to the districts of operations, carrying out regular field and local delivery partner visits, as well as attending programme related meetings, stakeholder engagements, coordination meetings, and other representation as required (including participation in partner and other stakeholder organized activities & dialogues).

The Programme Coordinator is furthermore responsible for the timely and high-quality development and submission of programme update reports, financial reports and invoices, work plans, result frameworks, risk registers and others as per donor requirements and in line with internal regulations and procedures.

Safeguarding Programme Participants-Children & Adults:

RCCDN is committed to safeguarding people within our programmes from exploitation and abuse and has specific policies on this commitment, which outlines the expected behaviours and the responsibility of all staff, consultants, and other organisational representatives.

Any candidate offered a job with RCCDN will be expected to sign RCCDN’s Safeguarding Policies and Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents. All offers of employment will be subject to pre-employment checks, including satisfactory references and appropriate screening (e.g., police/Garda vetting, counterterrorism, and anti-trafficking

Key Duties & Responsibilities

Programme Coordination

• Deliver the 3-year Scottish Government Climate Just Communities programme, in line with donor and internal requirements and compliance regulations.
• Ensure that all activities are designed, implemented, monitored and evaluated within the RCCDN Programme Management and Accountability Framework.
• Hold monthly Budget versus Actual meetings and ensure partner and RCCDN activities are on track and in line with budget commitments.
• Participate in SCIAF or Consortium wide organized webinars and meetings related to the Scottish Government grant management and donor compliance matters.
• Carry out frequent monitoring field visits and visits to partner offices, in order to monitor, document and support local delivery partners in their activity implementation, work planning and budgets.
• Ensure timely preparation and implementation of grant related documents and processes such as budget entries and approvals, MoUs, budgets, amendments, reports, meeting minutes, partner and stakeholder correspondences, activity workplans, etc.
• Ensure that all programme activities effectively mainstream gender, protection and disability inclusion throughout the programme cycle.
• Support the programme team and local delivery partners to identify and develop learning within the country programme and facilitate sharing this learning with local delivery partners, team members, and externally.
• Take responsibility for Risk Management at a project level, ensuring that risks are appropriately documented, analysed, mitigated, and responded to.
• Take responsibility for the implementation of Core Humanitarian Standards and other international standards of work, for the implementation of the programme.
• Serve as main point of contact with the lead contractor on matters related to overall contract management and attend to information requests.
• Work with Monitoring, Evaluation and Learning (MEL) staff to develop M&E frameworks and effectively track results.
• Provide effective, efficient, and timely implementation of contract services in compliance with payment by results.

Human Resource, Finance, Logistics & Systems Management

• Coordinate effectively with technical advisors and support staff to ensure effective and quality implementation of the programme. Maintain oversight of the Scottish Government funded programme and project finances and budgets; ensure proper donor and organisational programme financial management.
• Ensure full compliance, utilisation of and critical oversight of the Programmes team’s utilisation of RCCDN’s management information systems.
• Work with finance and project staff to develop and track project budgets, commercial fee structure for payment by results.

Stakeholder Engagement, Policy, Advocacy and Communications

• Support the RCCDN’s Coordinator to proactively drive an evidence-based agenda around advocacy at the country level (and internationally where appropriate).
• Represent RCCDN and the project’s progress, achievements and lessons learned to the donor, other key stakeholders, and through meetings, conferences, and presentations.
• Engage strategically in key thematic spaces, working groups, and networks relevant to the programme in the country. These include the following:
• Technical Sector Working Groups
• Joint Action Development Forum (JADF) meetings in the Districts.
• District Open Days
• Partner and stakeholder led/organized meetings and dialogues.
• Lead on the development of timely and high-quality donor and internal reports.

Other Duties and Responsibilities

• Fulfil all other reasonable duties and responsibilities as requested by the RCCDN’s Coorinator and requires for a successful implementation of the Scottish Government funded programme.

Person Specification – Essential Requirements

(E) Qualification

University degree in a relevant field (minimum of Bachelor, but Master’s degree preferred)

(E) Experience

• Demonstrable experience in previous similar Programme Coordinator roles for commercial contracts with a value of 2 million Euro or higher.
• Demonstrable experience in the management of large-scale development or humanitarian response programmes, preferably in the field of climate justice or sustainable livelihoods.
• Previous experience working in Rwanda or East Africa, with a good understanding of the local context.
• Experience in budgetary and financial management, payment by results.
• Experience in human resource management.
• In-depth understanding of programming in a partnership model and working in a partnership-based NGO.
• Sound and up to date knowledge of development concepts, methodologies, and techniques, including results-based management, programme cycle management, M&E, and organisational development.
• Demonstrable experience in promoting gender equity through programming and within an INGO.
• Demonstrable experience in working to attract institutional donor funding and managing complex donor grants.
• Solid experience in managing diverse teams in a multi-cultural environment and playing a leadership role in ensuring cohesiveness, inclusion and development of staff at all levels.
• Experience working with management information systems.

(E) Skills

• Ability to motivate staff to align behind a shared vision and objectives.
• Co-developing and implementing strategic plans.
• Ability to effectively performance manage staff.
• Excellent interpersonal and relationship management skills.
• Ability to manage budgets and financial systems.
• Highly organised, with excellent planning, prioritisation, and problem-solving skills.
• Excellent verbal and written communication skills.
• Competent in Microsoft packages (Word, Excel).
• Fluency (written and spoken) in English.

(E) Qualities

Understanding of, and empathy with, the role of the Church in development.

(E) Other

• Ability and willingness to travel extensively within the country and internationally, if required.
• Commitment to principles of safeguarding of programme participants.

Applications

Applications should be sent to E-mail: [email protected] no later than Wednesday the 10^th August 2023 at 17:00.