3 Job Positions at Gahini Hospital: (Deadline 19 September 2023)

3 Job Positions at Gahini Hospital: (Deadline 19 September 2023)

Director of Administration and Finance at Gahini Hospital: (Deadline 19 September 2023)

GAHINI DISTRICT HOSPITAL WITH SPECIALIZED SERVICE.

JOB ADVERTISEMENT

1. Background and Purpose.

Gahini District Hospital with specialized service and owned by the Anglican church in Rwanda/Gahini Diocese,  is delivering different packages of health services at second and tertiary level In collaboration with the Christian Blind Mission (CBM) an International Nonprofit Organization and pioneer in Disability inclusion two  new projects “  P10175 financed by the Ministry of German in Charge of cooperation and Economic Development (BMZ) which will focus on eye health care service and staff capacity development and P10177 funded by RTL which will support the construction of the eye department funded by RTL ” a number of key contractual  positions will be fulfilled  to implement the above projects and is advertised as follow:

Position:  Accountant /BMZ /RTL Project.

To report to: Director of Administration and Finance.
Location: Gahini District Hospital/Kayonza District/Eastern Province.
Duration: 4 years renewable based on the employee’s performance and funds availability.

1.PRINCIPAL ROLES AND RESPONSIBILITIES.

• To check the hospital’s team’s work to make sure that their final figures are correct, noting errors and the causes of any miscalculations.
• To utilize hospital’s and project’s computer systems to run databases, pay bills, and order supplies.
• To code, total, batch, enter, verify, and reconcile transactions such as project’s accounts payable and receivable, payroll, purchase orders, cheques, invoices, cheque requisitions, and bank statements.
• To compile budget data and documents based on projects’ estimated revenues and expenses and previous budgets.
• Prepare period or cost statements or reports for project management.
• To calculate costs of the projects’ materials, overhead and other expenses based on estimates, quotations, and price lists.
• To ensure full compliance of operations with hospital’s and projects’s rules, regulations, and policies, and plan operations on a quarterly basis.
• To establish collaborative arrangements with potential partners,
• To make use of internal standard operating procedures in Finance, Procurement, and Logistical services.
• To constantly monitor and analysis of the operating environment, timely readjustment of the operations, advice on legal considerations, and risk assessment.
• To ensure proper planning, expenditure tracking, and audit of financial resources, including extra-budgetary income in accordance with CBM and hospital’s rules and regulations.
• To properly manage the contributions, business process, and accounting for contributions to ensure that projects’ financial operations are properly identified, consistently and uniformly classified, recorded on a timely basis, and received with sufficient supporting documentation.
• To plan, execute, and follow up on bank reconciliations.
• Organize the cost-recovery mechanisms for all projects/activities.
• To organize and oversight of cash management processes, including liquidity management, recommendation of provision level, risk assessment, bank relationship management; timely accounting and reconciliation of all transactions, and security for cash assets on site.
• To monitor the financial exception reports for unusual activities, and transactions and investigation of anomalies or unusual transactions.
• To provide information to supervisors and other staff on the results of the investigation when satisfactory answers are not obtained.
• To follow up on transactions and payment approval on the Internet banking system.
• To ensure that all financial transactions are identified.
• To stay current with all regulations, practices, tax laws, reporting requirements, and hospital settings
• To perform other duties as requested by supervisors.

2. QUALIFICATIONS AND EXPERIENCE.

• Academic qualification with a bachelor’s degree in accounting, with a desire to obtain CPA certification, if not obtained already.
• 3-5 years of experience working in bookkeeping, inventory management,
• Experience in using accounting software is a strong plus ·
• Intermediate experience in IT s, especially proficiency in Microsoft Excel and online document storage systems such as Google Drive.
• Experience working with online project management software is a plus · Time management skills and attention to detail.

3. COMPETENCIES AND KEY TECHNICAL SKILLS

• Strong communication skills, both internally and externally.
• Fluent in English and Kinyarwanda. French is a plus.
• Integrity.
• Strong critical thinking skills and excellent problem-solving skills.
• Inclusiveness.
• Accountability.
• Communication.
• Teamwork.
• Knowledge of monitoring and evaluation concepts, systems, and tools.
• Knowledge of drafting action plans and operational plans.
• Knowledge of results-based management, logical framework approach, strategic planning processes, and tools.
• Communication skills.
• Time management skills.
• Computer Skills.
• Organizational Skills.
• Fluent in Kinyarwanda, English, and/ or French; knowledge of all is an advantage.
• Knowledge to conduct policy and analysis and draft proposals.
• Judgment and decision-making skills.

Candidates with the required profile are invited to submit a cover letter, a CV, and a photocopy of the degree, with three professional references to the following email address: [email protected].

Persons with disabilities are encouraged to apply for this position.

Application deadline: 19/09/2023

Only short listed candidates will be contacted.

Project Officer BMZ/RTL at Gahini Hospital: (Deadline 19 September 2023)

GAHINI DISTRICT HOSPITAL WITH SPECIALIZED SERVICE.

JOB ADVERTISEMENT

1. Background and Purpose.

Gahini District Hospital with specialized service and owned by the Anglican church in Rwanda/Gahini Diocese,  is delivering different packages of health services at second and tertiary level In collaboration with the Christian Blind Mission (CBM) an International Nonprofit Organization and pioneer in Disability inclusion two  new projects “  P10175 financed by the Ministry of German in Charge of cooperation and Economic Development (BMZ) which will focus on eye health care service and staff capacity development and P10177 funded by RTL which will support the construction of the eye department funded by RTL ” a number of key contractual  position will be fulfilled  to implement the above projects and is advertised as follow:

 Position: Project Officer  BMZ/RTL

1. Project Management (50% of time)

• Support the development of Inclusive Eye Health project’s implementation plans and Inclusive Eye Health project planning processes, ensuring close alignment with the national health strategic plan and with CBM inclusive eye health guidelines
• High level monitoring of implementation of eye health projects, actively engage in evaluations and feed results into further planning including budgeting and monitoring of budgets. He/she will also support the development of Inclusive Eye Health implementation plans and IEH project planning processes, ensuring close alignment of project’s activities to the plan.
• Provide effective management, coordination, technical advice and resource allocation necessary to support the project team to deliver inclusive eye health through quality service delivery.
• Support the teams to establish and maintain effective relationships with the Ministry of Health and other partners in order to advance sustainable national plans and integrate them into the existing public health delivery systems.
• Identify, develop and evaluate new approaches and tools, including logistics and consumables management, to support Gahini Hospital and the project.
• Represent eye health programmes to external audiences on behalf of Gahini Hospital, BMZ, RTL and CBM including media, policy and decision makers and national governments when required
• Maintain and promote strong collaboration and partnership with the Community Based Inclusive Development (CBID) actors, the Primary eye care (PEC) services providers and the Hospital for successful implementation of the project
• Under the supervision of the Director General and donors, ensure the project narrative and financial reports as well as other required reports are timely produced and submitted to donors in respect of reporting guidelines

2. Monitoring and Evaluation (30% of time)

• Lead on supporting projects’ teams in developing a system for monitoring and evaluating in Inclusive Eye Health (IEH).
• Provide direction and support to assist his/her team and help them to identify operational opportunities to improve the efficiency and effectiveness of eye health care.
• Maintain and promote strong collaboration and partnership with the Community Based Inclusive Development (CBID) actors, the Primary eye care (PEC) services providers and the Hospital for successful implementation of the project

3. Advocacy and Strategic Alliances (20% of time)

• Build and maintain meaningful working relationships with a variety of partners at national and international level in order to strengthen opportunities for advocacy and higher visibility.
• Develop relationships with other NGOs to support projects and delivery of services,
• Represent Gahini Hospital at appropriate national/regional/global forums.
• Ensure IEH programme information flow is maintained across the Gahini Hospital, BMZ, RTL, CBM and, the MoH and other key partners.
• Assist project teams and Ministries of Health in disseminating information on IEH activities, studies, research and lessons learned at national and international level.
• Work in close collaboration with key Gahini Hospital colleagues and project partners to ensure teamwork across working environment.
• The principle accountabilities are not meant to be an exhaustive list of tasks. The need for flexibility is required and the job holder is expected to carry out any other related duties that are within the employee’s skills and abilities whenever reasonably instructed or required by their supervisors.

Job holder Entry Requirements – the essential knowledge, skills and behaviors required Knowledge (Education & Related Experience):

• A master Degree in Project Management, public health, social science, development cooperation or equivalent knowledge gained through working expertise or a Bachelor’s degree in related field with an experience of above 5 years
• Minimum Significant experience of 3 years in project or program management role with a strategic project Management and Technical knowledge of Eye heath system in Rwanda.
• A demonstrated record of accomplishment in developing and managing public health related projects and experience of monitoring and evaluation.
• Experience of logistics, budget monitoring and supply chain management.
• Excellent analytical skills and ability to influence high-level government officials and NGO leaders.
• Sound understanding of trends and policy frameworks in the national and international eye health sector
• People management skills with a strong diplomatic understanding of culturally and ethnically sensitive issues.
• An understanding of and commitment to equality of opportunity for people with disabilities.
• Strong self-management skills, i.e., time management, decision making, and problem solving;” hands-on” mentality
• Independent, agile and flexible working style and Good knowledge of English and Kinyarwanda
• Computer literacy, including experience with use of Microsoft packages such as Outlook, Excel, Word, PowerPoint, Access
• Ability to build strong working relationships to enable effective management of partnerships and work collaboratively as part of a global team.
• Hands on experience in working with BMZ or CBM funded project with an excellent presentation and reporting skills.

Candidates with the required profile are invited to submit a cover letter, a CV, and a photocopy of the degree, with three professional references to the following email address: [email protected].

Persons with disabilities are encouraged to apply for this position.

Application deadline: 19/09/2023

Only short listed candidates will be contacted.

Monitoring and Evaluation Officer for BMZ/RTL Project at Gahini Hospital: (Deadline 19 September 2023)

GAHINI DISTRICT HOSPITAL WITH SPECIALIZED SERVICE.

JOB ADVERTISEMENT

1. Background and Purpose.

Gahini District Hospital with specialized service and owned by the Anglican church in Rwanda/Gahini Diocese,  is delivering different packages of health services at second and tertiary level In collaboration with the Christian Blind Mission (CBM) an International Nonprofit Organization and pioneer in Disability inclusion two  new projects “  P10175 financed by the Ministry of German in Charge of cooperation and Economic Development (BMZ) which will focus on eye health care service and staff capacity development and P10177 funded by RTL which will support the construction of the eye department funded by RTL ” a number of key contractual  positions will be fulfilled  to implement the above projects and is advertised as follow:

Position:  Monitoring and Evaluation Officer for BMZ/RTL Project.

To report to: Director General.

Location: Gahini District Hospital/Kayonza District/Eastern Province.

Duration: 5-years renewable based on the employee’s performance and funds availability.

1. PRINCIPAL ROLES AND RESPONSIBILITIES

• To work with hospital and CB, BMZ teams to ensure quality implementation and adherence to minimum M&E standards.
• To ensure effective monitoring and evaluation of project quality, using donor monitoring tools appropriately
• To support the management and accountability through routine, accurate collection and reporting of information that confirms the status of project activities based on log-frames.
• To ensure accurate quality narrative and statistics reports are submitted in a timely manner and according to donor requirements.
• To work closely with the Gahini Hospital programs team in ensuring that all reports meet donor requirements.
• To utilize the Collaborative, Learning, and Adapting Approach to continually assess projects progress and inform Hospital management decision-making.
• To track the performance of the projects’ activities and outputs against expected results and adjust implementation processes to ensure  projects are progressing towards the intended outcomes.
• To analyze the impact of projects and promote learning by documentation of best practices. Use this information to support decision-making processes.
• To carry out periodic monitoring and evaluation of the Project including timely preparation and submission of all relevant reports to the CBM.
• To Track program progress, and projects’ expenditure against approved budgets, anticipate any deviations, and recommend and take action on relevant and required adjustments.
• To undertake proactive on-the-job training and staff development.
• Train and Mentor staff on effective project planning and monitoring methodologies.
• To promote and maintain good relationships and networking with different stakeholders;
• To take up other related duties assigned and agreed upon by the supervisor and partners.
• Ensure harmonious relationships towards a positive work environment among the staff and vis-a-vis the hierarchical leadership as well as partners.

2. QUALIFICATIONS AND EXPERIENCE

• Bachelor’s Degree in Monitoring and Evaluation, Project Management, Statistics, Economics, or another relevant field.
• At least two (3) years of relevant work experience preferably in data collection, analysis, and reporting or in the same position.
• Excellent communication skills and ability to build rapport with communities and participants.
• Excellent administrative and organizational skills.
• Ability to prioritize tasks and manage time efficiently.
• Good interpersonal skills and ability to work in a team.
• Strong computer skills in MS Word, Excel, PowerPoint, and Email; database skills are an added advantage.
• Fluency in English and local language skills required (reading, writing, and speaking); French language skills an advantage.
• Ready to perform other duties assigned by his/her direct supervisor.

3. COMPETENCIES AND KEY TECHNICAL SKILLS

• Integrity.
• Strong critical thinking skills and excellent problem-solving skills.
• Inclusiveness.
• Accountability.
• Communication.
• Teamwork.
• Knowledge of monitoring and evaluation concepts, systems, and tools.
• Knowledge of drafting action plans and operational plans.
• Knowledge of results-based management, logical framework approach, strategic planning processes, and tools.
• Communication skills.
• Time management skills.
• Computer Skills.
• Organizational Skills.
• Fluent in Kinyarwanda, English, and/ or French; knowledge of all is an advantage.
• Knowledge to conduct policy and analysis and draft proposals.
• Judgment and decision-making skills.

Candidates with the required profile are invited to submit a cover letter, a CV, and a photocopy of the degree, with three professional references to the following email address: [email protected].

Persons with disabilities are encouraged to apply for this position.

Application deadline: 19/09/2023

Only short listed candidates will be contacted.