Finance & Procurement Specialist at GIZ Rwanda: (Deadline 26 October 2023)

Finance & Procurement Specialist at GIZ Rwanda: (Deadline 26 October 2023)

Vacancy Announcement

Finance & Procurement Specialist for The Sustainable Economic Development (SED) Cluster

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. The GIZ Office in Kigali covers GIZ’s portfolio in Rwanda and Burundi. GIZ Rwanda/Burundi implements projects on behalf of the German Federal Ministry for Economic Cooperation and Development, the European Union and other commissioning authorities in the following priority areas: Sustainable Economic Development; Good Governance; Climate, Energy and Sustainable Urban Development; Digitalization and Digital Economy; and regional projects in the Great Lakes Region.

The Sustainable Economic Development (SED) Cluster is the largest cluster in GIZ Rwanda’s portfolio with over 10 bilateral and regional programmes and an annual turnover exceeding 16 Mio. EUR / year.

GIZ would like to recruit the candidate for the position of Finance & Procurement Specialist for The Sustainable Economic Development (SED) Cluster. This position is intended to complement the Admin & Finance Team that supports the programmes in all administrative and financial processes.

Location: Kigali

Fixed Term: 01.02.2024- 31.12.2025 (with possibility of extension)

Position: 1

Start date: 01.02.2024

The Finance & Procurement Specialist performs the following responsibilities and tasks:

A. Responsibilities 

• Financial management of selected projects within the cluster, including planning and monitoring of costs, expenses, claims and commitments
• Contract Management of service contracts, grant agreements and local subsidies
• Ensures that procurement, financial and administrative regulations are complied with as per GIZ standard procedures
• Preparation and supervision of internal and external controls and audits as well as implementation
• Identifies relevant problems and issues and assists in formulating implementation-oriented solutions
• Ensures good communication and flow of information within the cluster and with regional GIZ offices and GIZ HQ in Germany

B. Tasks 

1. Finance

• Independent monitoring of annual project expenditures, including thorough preparation of expenditure planning meetings, exchange with GIZ Rwanda country office and GIZ HQ with regards to annual and overall expenditures, usage of GIZ mandated tools for expenditure monitoring
• Support in the financial management of an EU-cofinanced project, including preparation of annual financial reports to the respective donors, expenditure and cost monitoring, advising project managers on EU-funding requirements and ensuring compliance therewith
• Independent management and clearance of commitments and receivables in GIZ’s accounting systems
• Independent tracking and controlling grant-related expenses and reports to ensure compliance
• Support in the closure of a project, including clearance of remaining receivables, assessment and continuous monitoring of residual project funds, regular exchange with GIZ HQ and compliance with GIZ guidelines on closing projects
• As and when needed, independent implementation of work packages from GIZ Rwanda’s Finance Manager Network
• Collaborate with project managers and teams to ensure GIZ project management tools are up to date

2. Procurement

• Responsible for the procurement of services on programme level in accordance with GIZ Rules and Regulations (i.e. quality check of documents, request for proposals, contract drafting & negotiations, filing)
• Responsible for the contract management of grant agreements and local subsidies, including contract preparation, budget monitoring, preparation of financial statements and closure
• Advise technical advisors and programme managers in all matters related to public procurement, contract management and grant agreements

3. Other duties/additional tasks

• reports all problems with financial administration and compliance without delay
• support in the preparation of internal controls and external audits as well as implementation of findings
• Follow the implementation of audit/internal recommendations and report without delay any all problems with the Head of Administration and the concerned Programme Manager without delay.
• performs other duties and tasks at the request of management

C. Required Qualifications, Competences and Experience 

1. Qualifications

• Master’s degree in finance, accounting, business administration, public procurement, logistics or a related field
• Additional qualifications / certifications (e.g. CPA, CFA etc.) are an added advantage

2. Professional experience

• 7 years of professional experience in international procurement and contract management, experience with an international organization is an advantage
• 4 years of experience in project expenditure monitoring, cross-project financial and budget planning, and implementation of service contracts and grant agreements
• Strong understanding of financial management of donor-funded projects, budgeting and financial reporting
• Experience in managing projects funded by third-party donors (e.g. EU) is an added advantage
• Working experience with accounting systems (e.g. SAP, WINPACCS, QuickBooks etc.)

3. Other knowledge, additional competences

• Proficiency in MS Office, particularly Microsoft Excel
• Excellent negotiation and communication skills
• Fluency in Kinyarwanda and English, good knowledge in French is an added advantage
• Strong problem-solving abilities and a commitment to ethical and sustainable procurement and financial practices
• Creativity as well as strong conceptual and analytical skills, consulting competences in dealing with partners and institutions and high affinity for results-oriented work

Interested candidates should submit their application (motivation letter, updated CV, certificates and references) via our electronic job portal by using the button “apply”; until 26^th   October 2023 at 4:00 PM. All attachments should be put together in one PDF file not larger than 2 MB.

GIZ is a signatory of the Diversity Charter. Recognition, appreciation and inclusion of diversity in the company are important to us. All employees shall be valued – regardless of gender and gender identity, nationality, ethnic origin, religion or belief, disability, social background, age or sexual orientation. We support equal opportunities and welcome applications from people with disabilities.

This includes the provision of reasonable accommodation, if needed, in order to participate in the job application and interview process and to perform essential job functions. Please let us know, if you have any particular requirements should you be invited for assessment/interview or that you wish us to consider, when considering your application.

Women and persons with disabilities are particularly encouraged to apply. 

Only shortlisted candidates will be contacted for test and interview. 

GIZ Office Rwanda

KN 41 St. / Nr.17, Kiyovu

P.O. Box 59, Kigali,

Rwanda 

GIZ reserves all rights!

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