University Services Manager at University of Kigali: (Deadline 30 October 2023)

University Services Manager at University of Kigali: (Deadline 30 October 2023)

A fully accredited/chartered University by The Government of Rwanda

Website:  www.uok.ac.rw / Email:  [email protected]

P.O BOX 2611, Kigali-Rwanda

Tel: + 250 788303386/+250789009221/ +250788303385 

JOB ADVERT

University Services Manager

University of Kigali wishes to recruit a University Services Manager (USM) who will be responsible for managing physical and maintenance operations consisting of multiple sites and facilities. The USM will also oversee building scheduling and maintenance, custodial, safety, security, construction, and/or grounds maintenance. He will also be responsible for planning and implementing capital renewal and replacement projects for the facility, and develops and implements operating policies and procedures.

Key Responsibilities:

1. Identifying, implementing and benchmarking best practices in Universities facilities management.
2. Ensures proper care in the use and maintenance of equipment and supplies; promotes continuous improvement of workplace safety and environmental practices.
3. Coordinates and project manages multi-craft activities involved in preventive, scheduled, and emergency maintenance, cleaning, repair, and renovation of buildings, mechanical systems, physical plant, and/or grounds.
4. Oversees all facets of the daily operations of the University, ensuring compliance with the University, state laws, policies, and regulations.
5. Develops or assists with the development and implementation of policies and procedures consistent with those of the organization to ensure efficient and safe operation of the University.
6. Monitors contracts for compliance and controls costs; monitors general expenditures of department; performs quality control inspections to ensure adherence to contract specifications and industry standards.
7. Assists in facility and space usage planning; advises administration on the application of institutional policy, regulations, and standards relating to the management of physical resources.
8. Develops and maintains emergency/disaster preparedness and recovery plans.
9. Based on academic planning, establish the building management framework, including policies and standards for use of space, construction and environmental comfort; assessment of building and property needs; capital plans and optimization of space and maintenance, and make recommendations to ensure that the University makes sound investment decisions and efficiently manages its real estate portfolio and facilities.
10. Analyses new trends and best practices in real estate strategies used by other universities and property owners, and in legislation, regulations and standards; assess their impact on the University’s business plan; implement any required changes to ensure continued improvement.
11. Ensures proper care in the use and maintenance of equipment and supplies; promotes continuous improvement of workplace safety and environmental practices.
12. Develops and implements systems and processes to establish and maintain records for the operating unit.
13. Management of staff in the department.

Candidate needed:

• Master’s degree in Business Administration; Possesses professional qualifications in building and construction and Estate and facilities management; Knowledge of contract documents and specifications; Project planning skills and skill in organizing resources and establishing priorities.

In applying for this post, please attach:

• A cover letter summarizing relevant experience in the position; A comprehensive CV; Certified copies of Academic Certificates; Names, e-mail addresses and telephone details of three referees whom we have permission to contact;
• All applications should be addressed to the Vice Chancellor and submitted to [email protected] not later than 30^th October, 2023. Hard copies will not be considered. No application will be considered after the closing date.
• Only qualified candidates will be contacted