Executive Assistant at Catchyz: (Deadline 15 January 2024)

Executive Assistant at Catchyz: (Deadline 15 January 2024)

Job Title: Executive Assistant

Department: Administration

Reporting Line: CEO

Location: Rwanda, Kigali

Who are we?

CZ RWANDA LTD

CZ RWANDA LTD is a subsidiary of CATCHYZ HOLDING, a Dubai-based investment company with headquarters in Rwanda whose primary focus is on investing in businesses by supporting and promoting their economic growth. For more information click on the given link down below

www.catchyzholding.com

Overview

CATCHYZ is one of the leading online classified platforms that enable users to advertise their business, services, jobs, events, products, or items to millions online for FREE. As a buyer, you may search classified ads at CATCHYZ by category, keywords, and other approaches. You can view the list of ad summaries on the search result page, and individual ad details by clicking on the ad. You can also contact the ad owner using the information given on the ad details page. We are connecting people – putting buyers and sellers together in a safe and trusted classified advertising community. Our goal is simple; to help you sell and buy anything, anywhere, any time, and to get results. all for FREE!

To reach a wider audience we are seeking to hire a dedicated Journalist/content writer to create content for our blogs, articles for our magazine – SENS-, product descriptions, social media, and the company’s website. 

KEY RESPONSIBILITIES              

• Ensure efficient and effective functioning of the CEO’s Office and be a representative as specifically requested.
• Support the CEO in Administrative tasks including but not limited to drafting correspondences, managing appointments, and managing email boxes as per delegation.
• Handle incoming and outgoing correspondences, phone calls, faxes, and other documents in the CEO’s office and maintain accurate records and proper filing
• Travel arrangements and processing travel itineraries for the CEO
• Monitors the CEO’s budget expenditures,
• Preparing monthly status reports on all work plan activities (all CEO’s direct reports)
• Analyze information and documents to present scenarios to the CEO based on the understanding of the landscape to facilitate decision-making.
• Compile, analyze, and synthesize monthly management reports on all work plans and activities of the Direct Reports, and send them to the CEO, including other reports as required.
• Record Senior Leadership Team meetings and follow up on timely implementation and reporting of matters arising.
• Track decisions made by the Senior Leadership Team and monitor the implementation
• Perform complex and diverse executive assistant duties that involve high-level contacts and exposure to sensitive information, necessitating considerable use of tact, diplomacy, directions, and judgment.
• Arrange, and attend meetings and conferences, and take and distribute minutes once approved by the CEO.
• Keep track of head office performance timelines in various aspects, plans, and reports, and keep the CEO updated
• Participate in Executive Committee meetings to perform follow-up and tracking of key assignments and programs with management and staff.
• Performing minor accounting duties
• Supports the preparation of minutes of meetings and events.
• Performing minor accounting duties
• Act as an office manager by keeping up with office supply inventory
• Any other duties that may be assigned to you

Personal Attributes

• Strong communication skills.
• Strong interpersonal relations skills
• Planning and problem-solving in the short to medium term
• Accuracy and attention to detail

Qualifications: 

• A minimum of a Bachelor’s degree in Business Administration/Management or Social Sciences or other related fields of study, with thorough knowledge and proven experience in Project/program management.
• Requires 2 years plus relevant experience.
• Requires extreme levels of confidentiality, cross-cultural experience, understanding, and sensitivity.
• Excellent Project, Information, and Knowledge Management skills
• Exceptional coordination and networking skills.
• Strong ability to work without supervision, innovate, team-build, and motivate
• Require excellent communication skills, verbal and written in English and French (fluent in French will be additional)
• Require excellent communication skills, verbal and written in French
• Computer proficiency in the use of MS Office and tools and People Information Management System.
• Require good interpersonal, negotiation, and administrative skills.
• Ability to work without close supervision, i.e., must have initiative, strong decision-making, problem-solving, and analytical thinking skills, and abilities to exercise independent judgment.
• Require the ability to maintain confidentiality (critical).
• Ability to handle multi-tasks and prioritize work about needs and urgency.
• Emotional stability and detail-oriented.

Salary: The salary is commensurate with qualifications and experience.

N.B: We highly encourage female applicants to apply.

How to apply: Interested candidates should send their application file (CV, Academic certificate, and cover letter) via [email protected]  no later than January 15^th, 2023 at 5:00 PM 

We thank all applicants for their interest, however, due to the large volume of applications we receive, only shortlisted candidates will be contacted. 

CATCHYZ is an equal opportunity employer, promotes diversity, and is committed to creating an inclusive environment for all. All applications are screened based on business needs, job requirements, and individual qualifications, without any regard to origin, age, name, sexual identity, orientation or preference, religion, marital status, health, disability, political opinions, union involvement, or citizenship. Our differences are our strengths!