2 Job Positions at Rwanda Ultimate Golf Course: (Deadline 9 March 2024)

2 Job Positions at Rwanda Ultimate Golf Course: (Deadline 9 March 2024)

Senior Procurement Officer at Rwanda Ultimate Golf Course: (Deadline 9 March 2024)

Rwanda Ultimate Golf Course Ltd

Job Description

Title: Senior Procurement Officer

Reports to: Finance and Admin Director 

Job Purpose

Rwanda Ultimate Golf Course is a private company created to position Rwanda as the best golfing destination in Africa and one of the greatest in the world. The first project of Rwanda Ultimate Golf Course, to reach this goal, is the Kigali Golf Resort & Villas. The golf course is a real estate masterpiece designed by the worldwide famous Gary Player. The facility will also include a five-star Clubhouse and other amenities.

The Senior Procurement Officer will be responsible for taking the lead in carrying out the purchasing and procurement functions of supplies, equipment, and services. It ensures the procurement of high-quality and cost-efficient supplies, equipment, and services. The position is also responsible for maintaining purchasing records and facilitating accurate documentation to Finance.

This role will provide high-quality procurement guidance, advice, and support to stakeholders to implement the Government of Rwanda Corporate Procurement Strategy enabling the company to deliver its goals.

Key Responsibilities  

• Plan, Manage, Report, and Review on procurement work and objectives.
• Lead contract negotiations in the establishment and review of supply arrangements to deliver value for money.
• Develop and administer contract management plans, negotiate changes and modifications, supplier performance management, and compliance requirements through effective supplier relationships to enhance business outcomes.
• Have a good analytical skillset to benchmark transparency against the chosen procurement route.
• Be fully experienced in undertaking and leading full tenders with minimal supervision by ensuring a professional and customer care-driven approach.
• Be capable of being both diplomatic and assertive in supporting stakeholders to ensure business objectives are achieved, risks are identified and avoided, and objectives are met.
• Support the development of an effective and forward-thinking procurement strategy to support the changing needs of the organization.
• Supervise and mentor the Procurement Officer to ensure ongoing development in procurement skills, attitude, and professionalism.
• Provide professional advice and guidance to stakeholders on procurement matters and the implications of legislation relating to the organization.
• Ensuring current practice is positively and continuously challenged to deliver optimum value for money and customer care services.
• Maintain an up-to-date knowledge and understanding of procurement legislation and best practice and develop new and innovative approaches.
• Actively managing risk within procurement services across the organization.
• Ensure a high level of confidentiality in all dealings and capture decision-making in tenders to demonstrate fairness and transparency.
• Any other duties assigned by the Admin and Finance Manager.

Experience and Qualifications

• Bachelor’s degree in procurement management.
• A CIPS membership or other relevant professional membership.
• Advanced knowledge and understanding of local and international procurement principles.
• Experience in developing/reviewing relevant procurement/contracts and terms of reference.
• In-depth experience and knowledge of Rwanda procurement legislation.
• Minimum of five (5) years in senior procurement position.
• Advance knowledge of Micro Soft package.
• Knowledge of current procurement best practices and issues affecting public sector procurement.

Personal Skills and General Competencies

• Strong attention to detail to prevent errors in tracking and documentation.
• Efficiently prioritize tasks to manage multiple responsibilities simultaneously.
• Clear and effective communication with team members, suppliers, and other stakeholders.
• Collaborate with colleagues to streamline inventory processes.
• Willingness to learn and implement new inventory management systems.

Languages:

• Fluency in English is required, both oral and written.
• Fluency in French will be an asset.

Required documents:

• A detailed CV with 3 contacts of professional referees.
• A one-page cover letter with a motivational statement about the responsibilities and requirements for this position.
• Copies of academic degrees, professional training certificates, and other relevant training certificates
• All applicants must be Rwandans.

• The deadline for submitting applications is 9th Feb 2024 at 17:00 hrs. Kigali time.
• All applicants should submit their zipped documents to [email protected]
• Only selected candidates for interview will be contacted.
• All unzipped documents will be automatically disqualified.
• All Applicants must be Rwandans. 

Inventory Assistant at Rwanda Ultimate Golf Course: (Deadline 9 March 2024)

Rwanda Ultimate Golf Course Ltd

Job Description

Title: Inventory Assistant 

Reports to: Finance and Admin Director 

Job Purpose

Rwanda Ultimate Golf Course is a private company created to position Rwanda as the best golfing destination in Africa and one of the greatest in the world. The first project of Rwanda Ultimate Golf Course, to reach this goal, is the Kigali Golf Resort & Villas. The golf course is a real estate masterpiece designed by the worldwide famous Gary Player. The facility will also include a five-star Clubhouse and other amenities.

We are looking for a highly capable Inventory Assistant to manage our stock inventory. He/ She will be analyzing supply chain data to ensure stock availability, tracking shipments, overseeing inventory audits, maintaining reports of purchases and pricing, placing purchase orders, transferring stock, and maintaining purchase and pricing reports.

To ensure success as the Inventory Assistant, He/ She should possess extensive knowledge of inventory management and experience in a related industry.

An accomplished Inventory Assistant will be someone whose expertise translates into optimally maintained stock levels.

To be successful in this role, he/she should be familiar with supply chain procedures and have good communication skills to interact with vendors, clients, and internal teams.

Ultimately, he/she will increase profitability and effectiveness by maintaining optimal stock levels of quality products at all times.

Inventory Assistant Key Responsibilities:

• Forecast supply and demand to prevent overstocking and running out-of-stock.
• Enter purchase details (vendor information, invoices, and pricing) into internal information system databases on a daily/weekly/monthly basis.
• Place orders to replenish merchandise as needed.
• Track shipments and address any delays.
• Oversee the storage of products, particularly fragile items.
• Evaluate suppliers’ offers and negotiate profitable deals.
• Perform regular inventory checks and monthly audits.
• Liaise with warehouse staff and other internal teams to test products’ quality (status upon delivery and storage conditions);
• Keep updated inventory records (including daily orders and shipments).
• Ensure purchases do not exceed budget.

Required skills.

• Proven work experience as an Inventory Assistant, Inventory Manager, or similar role.
• Good understanding of supply chain procedures.
• Proficiency in inventory management software and information systems.
• Active participation in inventory checks and audits.
• Excellent organizational skills.
• Good communication and negotiation abilities.
• Bachelor’s degree in logistics, Business Administration in Accounting, or a related field preferred.
• A minimum of three (3) years experience as an Inventory Assistant or Stock Controller in a similar industry.
• In-depth knowledge of inventory management principles and best practices.
• Extensive experience in supply chain data analysis.
• Great analytical and problem-solving skills.
• Superb negotiation, collaboration, and communication abilities.
• Exceptional organizational and time management skills.

Personal Skills and General Competencies

• Strong attention to detail to prevent errors in tracking and documentation.
• Efficiently prioritize tasks to manage multiple responsibilities simultaneously.
• Clear and effective communication with team members, suppliers, and other stakeholders.
• Collaborate with colleagues to streamline inventory processes.
• Willingness to learn and implement new inventory management systems.

Languages:

• Fluency in English is required, both oral and written.
• Fluency in French will be an asset.

Required documents:

• A detailed CV with 3 contacts of professional referees.
• A one-page cover letter with a motivational statement about the responsibilities and requirements for this position.
• Copies of academic degrees, professional training certificates, and other relevant training certificates
• Copy of Rwanda National ID

• The deadline for submitting applications is 9th Feb 2024 at 17:00 hrs. Kigali time.

• All applicants should submit their zipped documents to [email protected]
• Only selected candidates for interview will be contacted.
• All unzipped documents will be automatically disqualified.
• All applicants must be Rwandans.