2 Job Positions at SOS Children’s Villages Rwanda: (Deadline 22 March, 2024)

2 Job Positions at SOS Children’s Villages Rwanda: (Deadline 22 March, 2024)

Social Business Accountant at SOS Children’s Villages Rwanda: (Deadline 22 March, 2024

VACANCY ANNOUNCEMENT

SOS Children’s Villages Rwanda is a child-focused organization that provides direct services to the areas of care, education and health for children at risk of losing parental care and those who have lost parental care.

SOS Children’s Villages is a non-governmental, non-political, non-denominational and non-racial and has been operating in Rwanda since 1979. Envisioning that every child belongs to a family and grows up with love, respect and security, we exist to build families for children in need, we help them shape their own futures, and we share in the development of their communities. Everything we do is guided by the firm belief that no child should grow up alone and that we need to improve care for children who are at risk, enabling them to overcome precarious conditions and to succeed in life. Our core values guiding who we are and what we do include courage to take action, commitment to keep our promises, trust to believe in each other, and accountability to be reliable Partners. SOS Children’s Villages Rwanda is legally registered as a National Association.

SOS Children’s Villages Rwanda would like to recruit to fill the following vacancy position 

Position title: SOCIAL BUSINESS ACCOUNTANT

Reporting to: Social Business Manager

Location: National Office (Kigali-Rwanda)

 Position summary

Under the overall supervision of the Social Business Manager, the Social Business Accountant will be responsible for co-ordination and supervision of financial matters of the Social Businesses for SOS Children’s Villages which include the Schools, Training Center, Bakery, Parking Lots, Guest Houses, Agricultural Activities, natural water sources and the like. In close collaboration with the Chief Accountant and the guidance of the Head of Finance, the position holder will ensure the provision of a high-quality financial accounting service that supports the effective and efficient management of all financial resources, within statutory and regulatory guidelines and will work within the finance team supporting accurate and timely processing of financial transactions and processes, and internal/external reporting requirements.

Key performance areas and main responsibilities:

1. Oversees guides and controls financial matters ensuring that the social business operates in accordance with Financial Policies and Procedures of SOS Children’s Villages international and are in line with the generally accepted accounting principles.
2. Maintains assigned general ledger accounts with journal entries and account reconciliations in compliance with Organisation’s reporting requirements, assists in the construction of budgets and forecasts, and provides general support for the financial and accounting processes of the SOS CV. A highly detail-oriented person with the ability to meet deadlines monthly, quarterly, and annually.
3. Ensures that all payments are genuine, are properly supported and accounted for; and all receipts are properly documented and timely banked
4. Proposes and implements (upon approval) new Financial and Administrative procedures and systems improvement aimed at strengthening the Organization’s Financial Control in conjunction with the Head of Finance through the Chief Accountant.
5. Providing support, assistance and cover across the wider Finance team to manage team absences and peak periods, which may include hands on support and/or managing additional financial responsibilities and staff.

Co-ordinates Annual Budget Preparation Process and Finance transfers.

1. In consultation with the Head of Finance, supports the Social Business Manager and facility heads to prepare and develop their annual budgets.
2. Ensures that all Proposals from facility Heads are timely obtained documented and discussed with the Head of Finance: and that the proposed country budget is accurately prepared well in time to meet the required deadlines for approvals.
3. Periodically checks the approved annual budget revenues, expenses and balances and advises the Social Business Manager and the other facility heads on deviations and variances, and helps to report and suggest adjustments or budget re-allocation where necessary.
4. Co-ordinates transfer of funds from National Office: and transfer of funds to facility accounts in consultation with the Social Business Manager and the Head of Finance. Regularly checks the bank balances and ensures there are always sufficient finances to run the Social Business smoothly all the time in accordance to the approved budget.

Enhances Internal Controls

1. Responsible for coordinating the oversite of all social business finances and assets, performing fiscal and budget analysis, reconciliations, and postings; assisting in the development of financial statements, reports, and Social Business proposals.
2. Works with Social Business Manager and the Chief Accountant to develop or improve communications for reporting of revenues, costing, cash flow, and financial analysis of operating results. An accountant will perform audits of records and adherence to SOS CV policies and procedures.
3. Checks the Pro-forma Invoices, bills and payment vouchers to see if the expenses are appropriate and within the budget limits, as well as the accuracy of the bills and invoices before payment is made.
4. Regularly checks the Bank and Cash Registers as well as the Bank Statements of all accounts so as to ensure that all payments and withdrawals were authentic. Immediately reports any irregularity noted for necessary action.
5. Checks all Cash and Bank Registers and their related vouchers monthly for accuracy, ensuring they are correctly reconciled, expenses are correctly coded and all supporting documents are available.
6. Assists with the establishment of proper store-keeping records and procedures. Conducts regular checks of all stores for the Social Business and verifies physical balance with the stock cards balance.
7. Regularly checks registers for all revenues by carrying out a revenue tracking exercise so as to ensure all revenues are promptly collected. Reports any overdue amounts to the Social Business Manager for appropriate action.
8. Conducts various spot checks within each facility. e.g., Petty cash, sales of uniforms, fees collection, donations and billings.
9. Periodically supports the Administrative Assistant to check family accounts and assess the effective utilization of food and household allowance: and reports any discrepancies, or makes recommendations whenever necessary.
10. Ensures that all measures to strengthen internal control as recommended by auditors in various audit reports are implemented and adhered to by the Social Business.
11. Entering the monthly accounting data for SOS CV Social Business in the Navision accounting software.

Performs Detailed Accounting Tasks

1. Checks Bank and cash registers of all the Social Businesses; and the bank statements of all Social Business accounts, and prepares reconciliation statements monthly.
2. Checks if all payment vouchers have been properly prepared with relevant accounting codes and numbers and with adequate supporting documents and those entries made in the registers tally with the payment vouchers.
3. Proposes budget adjustments/reallocation, if necessary, for approval.
4. Keeps records and custody of all used and new cheque books, bank statements, payment vouchers, filled bank registers, receipt books – used and new, finance approvals and other finance documents in an orderly manner for easy retrieval for checking and for audit purposes.
5. Regularly monitors the budget balances against the expenses and advises the Social Business Manager and the financial controller accordingly to ensure that budget allocations are not surpassed, and that all expenses are within the budget limits.
6. Administers food and household and clothing allowances for the Social Business according to the approved rates, and the payroll for the Social Business and ensures correct deductions of income tax, NSSF, proper recovery of salary advances and loans etc.
7. Regularly checks the accuracy of all bills (telephone, electricity bills, maintenance claims etc.) for accuracy and authenticity, and recommends payment before vouchers are prepared
8. Prepares and provides statistics summaries of the Social Business for the Quarterly and Annual Reports.

Requirements – Knowledge, experience, skills and competencies

Qualifications

A Bachelor’s degree in the following is particularly favoured:

• Accounting
• Finance
• Economics
• Any other related field.

With a minimum of 5 years practical experience in accounting. Having a professional certificate is an added advantage.

Competencies – knowledge, skills, abilities 

• Knowledge of using any accounting software
• Proven ability to draft, edit and produce Accounting/Finance reports
• Proven experience working with Government, civil society, international organizations and donors
• Awareness and understanding of social development issues
• Strong networking, partnership and interpersonal skills.
• Positive and professional approach: highly organised, results oriented, using initiative and keeping commitments  

How to Apply:

If you believe you are the right candidate for the above position, please send your detailed application (including application letter, CV and copies of education qualification)  

Only shortlisted candidates will be contacted.

All applications should be submitted to [email protected] and properly fill the application form found via the following  LINK  by not later than March 22^nd, 2024

Late applications will not be accepted.

“SOS Children’s Villages International holds strict child safeguarding principles and a zero-tolerance policy for conducts of sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment, selection and hiring decisions will give due emphasize to assessing candidates value congruence and thorough background checks, police clearance reference check processes”.

The applications from qualified women are strongly encouraged 

Done at Kigali on 14^th, March 2024

Jean Bosco KWIZERA

National Director   

ICT for Development Officer at SOS Children’s Villages Rwanda: (Deadline 22 March, 2024)

 VACANCY ANNOUNCEMENT

Position Title: ICT for Development Officer

Vacant positions: 1 person

Position length: Permanent

Reporting to: National programs Director

Dotted line Report: National ICT Manager

Deadline: March 22, 2024

Context of the position:

SOS Children’s Villages Rwanda is an independent, non-governmental social development & child-focused organization. The Organization supports vulnerable children and young people in four locations of Kigali, Gicumbi, Kayonza and Nyamagabe. SOS CV Rwanda applies a one program approach in its Education, family strengthening, health and community development programs, that support a holistic approach in the interest of the child. SOS Children’s Villages Rwanda therefore seeks to recruit a highly skilled and motivated ICT for Development officer at the National Office. 

Mission of the Position:

The ICT4D officer will actively promotes the responsible, innovative, and impactful use of technology to advance the delivery of high-quality programming to the poor and vulnerable. Their advice, knowledge, and support contribute to determining how effective, adaptive, and innovative SOS CVs Rwanda use of ICT4D enables our programs.

Main Purpose:

To ensure smooth operation of innovative SOS CVs Rwanda use of ICT4D enables our programmes and support to end users in the organization.

Key performance areas and main responsibilities

• lead the development and contribute to the implementation of SOS CVR wide specific strategies, standards, tools, innovations and best practices in ICT4D that enable the responsible and impactful use of technology for increased program quality. Help ensure the SOS CVs ICT4D technology portfolio continues to meet evolving business needs.
• Provide technical advice and support to Country Program (CP) teams, remotely and on-site, for strategic planning and how to best apply ICT4D solutions, standards, and best practices, helping to ensure high-quality implementation and adherence to agency-level standards and policies. Assist country programs in deploying ICT4D solutions and with ICT4D technology selection.
• Contribute to embedding ICT4D in the technical design for proposals. Support the process of preparation, design, submission and approval of project concepts and full-fledged proposals.
• Lead capacity strengthening and learning initiatives in ICT4D for staff and partners through helping develop learning and participatory training strategies and agendas/curriculums, conducting trainings and workshops, convening a community of practice, and coaching.
• Collect and analyze program data, capture, and share lessons learned and best practices for projects that used ICT4D to facilitate improvements in decision-making and contribute to the ICT4D learning agenda.
•  In collaboration with Regional Office, NICT Manager and Business Development team, develop and maintain relationships with relevant donors, peer organizations, research and other institutions, participate in forums in the area of ICT4D, as relevant to collect and share best practices and promote SOS CVR’s work.
• Ensure safeguarding and child protection is constantly reflected in designing digital tools and interventions in the programs       

ICT Management

• Prepares Individual work plan in close cooperation with supervisor
• Performs the regular operational and reporting tasks in time maintaining the quality
• Conducts bi-annual inventory of ICT assets in cooperation with ICT manager
• Oversees and monitors staff ICT devices usage, to ensure compliance with SOS CV Child Protection policy and ICT usage policy;
• Provides orientation on safe internet usage and ICT Policy in collaboration with HR;
• Reports any violation in regards to ICT devices usage as per the ICT Policy, and the child’s right to privacy;
• Maintains the confidentiality of any information related to program participant children, young persons, adults, co-workers and sponsors;
• Oversees and monitors staff ICT usage, to ensure compliance with SOS CV Child Protection police

Basic Qualifications:

• Graduate in computer science, IT, and other relevant field of study with minimum of 5 years’ experience;
• Proven ICT technical experience of supporting users and systems in a large and complex organization
• Strong analytical skills – combined with a keen ability to communicate well in both verbal and written form in English or French.
• Minimum 5 years’ experience in software system development and deployment.
• Demonstrable experience building digital skills and capacity of both technical and non-technical audiences using adult learning techniques
• Demonstrable experience of leveraging digital technologies in international development, humanitarian and/or low resource contexts
• Demonstrated project management expertise with a focus on successful project delivery. Proven experience in design processes and methodologies.

1. Preferred Qualifications:

•  Significant experience in deploying technology solutions (3 years) that support project activities in international aid and development.
•  Extensive experience using digital technologies in support of relief and development efforts. Understanding of administration of devices and ability to assess devices for applicability to project needs.
• Understanding of the software development lifecycle and coding.
• Experience with human-centered design (HCD) approaches
• Experience with MEAL system development and implementation
• Certification in project management such as PMP (Project Management Professional) or Prince2 (Projects IN Controlled Environments).

2. Competencies – knowledge, skills, abilities 

• Aware of current web technologies and computer infrastructure
• Ability to thrive in a fast-moving, changing environment, with an emphasis on high-performance, teamwork, accountability and results;
• Personable and able to work within a customer service framework;
• Refined and well-organized multi-tasking skills;
• Experience in prioritizing and sequencing both programmatic and operational activities;
• Ability to build relationships with partners and stakeholders;
• Problem-solving and decision-making in challenging environment
• Ability to communicate consistently, clearly and effectively with a range of stakeholders;

How to Apply:

The interested candidates in this position should send a detailed CV, application letter, other deemed required documents with three (3) traceable professional references to [email protected] and properly fill the application form found via this LINK  not later than 22^nd March, 2024. at 5:00 pm Kigali time.

“SOS Children’s Villages International holds strict child safeguarding principles and a zero-tolerance policy for conducts of sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment, selection and hiring decisions will give due emphasize to assessing candidates value congruence and thorough background checks, police clearance reference check processes”.

Done at Kigali on March 13^th, 2024. 

Jean Bosco KWIZERA

National Director