HR and Logistics officer at Trust Capital Kira Microfinance Plc (TC – KIRA): (Deadline 31 March 2024)

HR and Logistics officer at Trust Capital Kira Microfinance Plc (TC – KIRA): (Deadline 31 March 2024)

Trust Capital Kira Microfinance Plc (TC – KIRA), is a deposit-taking microfinance institution that offers bank services to clients such as advance loans, collecting depots, and other financial services.

TC – KIRA is seeking to recruit suitable candidates to fill the following vacant position:

1. HR and Logistics officer

The HR and Logistics Officer is responsible for providing support in areas related to human resources according to TC KIRA Microfinance policies and procedures. She/he supports the recruitment, hiring of short-term and long-term staff, employee onboarding, performance management and evaluation as well as day-to-day support to staff for all personnel issues. The person in this position will also manage the company’s logistics and facilities. This position reports to the Finance and Administration Manager.

Detail Job description:

HR tasks

• Recruitment of staff in full compliance with TC Kira Microfinance policies and procedures as well as local labor law.
• Participate in the recruitment of staff including screening of candidates in collaboration with the management team, short-listing of ideal candidates, organizing and sitting in interviews, making hiring recommendations, and ensure a transparent and bias-free recruitment process.
• Collect, verify, and review necessary documentation for selected candidates and prepare employment agreements for all staff.
• Establish and maintain a system for personnel files and generating required reports.
• Provide new employee orientation and ensure all staff are properly trained on personnel policies.
• Maintain all staff timesheets and leave records and prepare monthly timesheet reports to finance including leave taken, changes in status, increases, or transfers for the payroll.
• Establish a calendar and process for completing annual and probationary employee performance evaluations.
• Provide assistance and advice to supervisors charged with conducting evaluations of staff members in their units and monitor compliance with the process. Track and notify managers when annual appraisals are due – manage any resulting staffing change requests and contract amendments – ensure that policies and procedures are followed according to the Personnel & Policy Manual.
• Audit of HR files no less than bi-annually.

Logistics tasks

• Support daily administrative operations of the company, including facilities, logistics, security, and record and file management.
• Schedule and prepare materials for meetings, and coordinate for conferences, workshops, training sessions, and other events.
• Make travel/logistics arrangements and coordinate company travel schedule.
• Maintain relationships with office building management.
• Maintain relationships with vendors or suppliers who provide administrative and/or operational support including, but not limited to, insurance companies, hotels, car rentals, internet, and telecommunications.
• Follow-up on the maintenance and procurement of all computer equipment, office furniture, and office supplies.
• Maintain and manage petty cash account as necessary (alternative custodian).
• Assist in coordinating transmission and receipt of different company correspondences.
• Other tasks as assigned.

Qualification

• Bachelor’s degree required, preferably in human resources, administration, or other related field.
• At least 2 years of professional experience with HR and/or general services,
• Strong organizational, administrative, and organizational skills.
• Computer literate with email, word processing, and spreadsheet experience.
• Demonstrated ability to responsibly and ethically handle sensitive and confidential information.
• Strong communication skills both written and oral in English/French

Interested candidates must send a cover letter and a detailed CV at e-mail: [email protected] not later than 31^st March 2024 midnight.

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