Documentation and Archives Officer at Nyaruguru District: (Deadline 17 May 2024)
Job responsibilities
– Develop and operate a system for documentation and archives for the City of Kigali in accordance with internationally benchmarked practices and standards; – Develop and implement, in collaboration with concerned staff, an information classification and access policy; – Manage, in collaboration with the Logistics officer and other concerned units, the acquisition and borrowing system of books and other documents and prepare related annual budget; – Make an annual inventory of books and documents acquired by the City of Kigali and ensure their proper maintenance; – Maintain an effective cataloguing and indexing of books and regularly update the City of Kigali’s documentation database; – Collect and distribute newspapers, official gazettes and any other public (policy) documents and inform library users on new acquisitions.
Minimum qualifications
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1Advanced Diploma (A1) in Office Management
0 Year of relevant experience
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2Bachelor’s Degree in Library and Information Science
0 Year of relevant experience
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3Bachelor’s Degree in Office Management
0 Year of relevant experience
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4Advanced Diploma in Library and Information Science
0 Year of relevant experience
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5Advanced Diploma in Bibliotheconomy
0 Year of relevant experience
Required competencies and key technical skills
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1Integrity
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2Strong critical thinking skills and excellent problem solving skills.
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3Inclusiveness
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4Accountability
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5Communication
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6Teamwork
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7Client/citizen focus
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8Professionalism
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9Commitment to continuous learning
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10Report writing and presentation skills
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11Knowledge of archive management software
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12Knowledge of the documentation management system (DMS) would be an advantage
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13Knowledge of integrated document management
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14Communication skills
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15Interpersonal skills
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16Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
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17Planning and organisational skills
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18Organizational Skills
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19Book Keeping Skills
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20Proficiency in information technology, Computer literacy
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