Finance Assistant at United Nations Children’s Fund: (Deadline 26 May 2024)

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Support

UNICEF Rwanda is based in Kigali. It is committed to realizing the rights of all children to help them build a strong foundation and have the best chance of fulfilling their potential.  UNICEF Rwanda is currently running a Country Programme 2018-2024 and its goal is to improve the health, nutritional status, protection, education, and wellbeing of children, focusing on those who are poor, vulnerable or at risk.

The Finance Unit is part of the Operations section, composed of Finance Specialist, Finance Associate and Finance Assistant to timely provide support for effective and efficient programme implementation.

To learn more about UNICEF career and the work in Rwanda, please visit our website https://unicef.sharepoint.com/sites/RWA/ and UNICEF Careers | UNICEF Careers.

How can you make a difference?

You will be responsible for executing a broad variety of standardized administrative and specialized tasks in finance and accounting functions for the respective section(s) requiring thorough knowledge of UNICEF administrative and financial procedures, rules and regulations, processes and policies.

In this capacity, the need to project the image of a credible and reliable service provider is imperative to quality of process delivery, and the impact of work directly reflects on the overall reputation of the team in terms of responsiveness to client needs and quality of process execution.

Please see the area under your responsibility:

Invoice Registering and Processing:

• Serve as one entry point for all invoices,
• Maintain and update the invoice tracking sheet on the collaboration site and ensure the relevant supporting documents are attached in the system
• Monitors and report on Finance activities on weekly basis
• Responsible for collecting invoices and filing documents and, processing
• Upload electronic files and verify results to destination system;
• Respond to client transaction status and other inquiries.

Support to Financial Control

• File the transactions and the related supporting documents regularly
• Submit periodic financial reports for management oversight, monitoring and review.
• Provide relevant information for the response to audits;
• Assists in preparation of periodic accounting records, recording receipts and disbursements and reconciling data for recurring or special reports.

Process & safeguard Payment documents

• Follow up to get checks and Order Payment signed.
• Inform operation and program staff when checks are ready for collection.
• Ensure safe and timely transfer of payment orders.
• Stamp all financial documents with stamp paid before their filling.
• Maintains contacts with local banks for verifying account status.
• Check online bank statements on daily basis
• Serves as a Local Focal Point Releaser (for invoices not certified manually).

Petty cash custodian back-up

• Make disbursements from petty cash funds, maintain records of these disbursements and balances accounts, Record DCT refund and other receivables
• Monitor deposits of cash receipts on UNICEF bank accounts;
• Initiate all receivables.

General Administrative Duties

• Ensure proper scanning and renaming of all invoices to be submitted to Global Shared Services Center.
• Ensure proper filing of all financial documents at the Finance Unit level  and manage archives and ensure prior discussion for access to any financial documents by external party;
• Assists newly arriving or departing staff members with opening or closing bank accounts, exchanging currency and other financial matters;
• Maintain hard and electronic files and update data base systems
• Support the Deputy Representative Operations (DRO) in follow ups, monitoring and quality assurance of operations’ plans, activities and documentation.
• Maintaining DRO’s daily agenda and external contacts
• Any other work assigned by DRO

To qualify as an advocate for every child you will have…

• Education: Secondary Education or a bachelor’s degree from a recognized academic institution in social sciences, business management, administration, finance or any other relevant field of discipline with 2 year of work experience.
• Work Experience: Five years of relevant professional work experience in finance or accounting required.
• Knowledge in Quality assurance and control is an asset.
• Knowledge in Physical and electronic document filing is an asset
•  Knowledge in Petty Cash management is required.
• Knowledge in payment voucher preparation is required.
• Knowledge in managing daily agenda and external contacts is an asset.
• Knowledge of processing payments using Pcard and reporting on the use of funds in accordance with the purchasing card guidelines and UNICEF policies on cash management will be an asset.
• Language Proficiency: Fluency in English and Kinyarwanda is required; knowledge of French considered an asset.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable young female candidates are encouraged to apply.

UNICEF appointments are subject to medical clearance. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

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