Procurement Specialist at GIZ Rwanda: (Deadline 02 July 2024)

Procurement Specialist at GIZ Rwanda: (Deadline 02 July 2024)

Vacancy Announcement

Procurement Specialist For The Digital4 Rwanda Project

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. The GIZ Office in Kigali covers GIZ’s portfolio in Rwanda and Burundi. GIZ Rwanda/Burundi implements projects on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ), the European Union and other commissioning authorities in the following priority areas: Sustainable Economic Development; Good Governance; Climate, Energy and Sustainable Urban Development; Digital Transformation and Digital Economy; and regional projects in the Great Lakes Region.

The Ministry of ICT and Innovation (MINICT) has prioritised positioning Rwanda as a nation where innovative solutions to great socio-economic challenges are translated to rapid economic growth, employment, efficiency and increased productivity and competitiveness. To achieve this goal, MINICT facilitates the creation, access and use of knowledge, technologies and innovations that spur socio-economic development.

Policy Labs are dedicated teams, structures, or entities focused on designing public policy through innovative methods that involve all stakeholders in the design process. In essence, Policy Labs take different forms, ranging from established teams set up specifically for innovative activities for public policymaking, to physical spaces set up for the purpose of conducting workshops or activities for policymaking, to an approach engagement approach for facilitating research evidence uptake into policy and practice. Where in use, Policy Labs have been shown to lead to better and more effective policymaking. The MINICT is setting up a policy lab in Rwanda to design effective innovative policies based on evidence.

The Digital Transformation Center is advising MINICT, RISA and other Rwandan institutions on the digitization of various priority sectors.

GIZ Rwanda is searching candidate for the position of Procurement Specialist. The Procurement Specialist will work within the GIZ Cluster for Digital Transformation and Digital Economy team.

Location: Kigali, Rwanda

Fixed Term: 15.07.2024- 31.12.2026

Position: 1

A. Responsibilities

The Procurement Specialist is responsible for

• providing Contract / services for the Cluster
• through smooth running of operations through an effective and efficient execution of office affairs in the areas of financing agreements, local subsidies, grant agreements and/or other administrative/accounting tasks and database functioning, allowing for operations’ focused delivery of technical services and contributing to clients’ good impression of the Cluster.
• Effective problem-solving of day-to-day concerns, and the provision, through the appropriate administration-related reports, of critical inputs for management decision.

The Procurement Specialist performs the following tasks:

B. Tasks

1. Coordination

• in the Cluster/s’ smooth running of operations through an effective and efficient execution of office affairs in the areas of financing agreements, local subsidies, grant agreements and/or other administrative/accounting tasks and database functioning, allowing for operations’ focused delivery of technical services and contributing to clients’ good impression of the Cluster.
• Effective problem-solving of day-to-day concerns, and the provision, through the appropriate administration-related reports, of critical inputs for management decision.

2. Administration/Procurement

The Procurement Specialist

• Financing Instrument Administration – Prepares, processes and monitors the financing contracts/instruments like financing agreements, local subsidies, grant agreements and consultancy /appraiser contracts of the Cluster.
• Office Administration – Oversees all administrative and logistical arrangements of the Cluster/s. Special emphasis is given to the coordination and cooperation among the Clusters. In addition, an open and positive attitude and service delivery to further Clusters with interest in the implementation of work-packages should be granted.
• ensures that filing and documentation are adequate, reference files or DMS in line with GIZ’s filing rules
• monitors Contract Date end and deliverables with payments.
• Supports in updates for the fee schedule for (national) individual appraisers

3. Finance and accounting

The Procurement Specialist

• Monitors Contracts of the Cluster on a monthly basis; monitors accounting process, performs financial administration and provides support to budget preparations in contracts. Monitors Contract, Appraiser payments against deliverables,
• Main support in Cluster audits
• monitors communication and interaction between governmental institutions, NGOs and society by analyzing the media, engaging in direct dialogue, and participating in meetings and seminars etc. if needed.
• Support in Inventory Procurement of Goods adequate Documentation, filing and labelling.

Internal control

The Procurement Specialist

• is involved in support of annual internal controlling schedule and reports

4. Other duties/additional tasks

The Procurement Specialist

• performs other duties and tasks at the request of management.
• reports without delay to the person responsible for accounting on all problems in financial administration and compliance with rules
• is responsible for filing administration documents and treating information confidentially.

C. Required qualifications, competences and experience.

Qualifications

• University degree in relevant specialization and qualification in business administration desirable (equivalent of BA or MBA)

Professional experience

• At least 5 years’ professional experience in a comparable position

Other knowledge, additional competences

• good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
• very good knowledge of the European language widely used in the country,
• in-depth understanding of financial planning and accounting
• broad experience of management and administration
• willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.

Interested candidates should submit their application (motivation letter, updated CV, certificates and references), via our electronic job portal by using the button “apply”; until 2^nd July 2024 at 4:00 PM. All attachments should be put together in one PDF file not larger than 2 MB.

GIZ is a signatory of the Diversity Charter. Recognition, appreciation and inclusion of diversity in the company are important to us. All employees shall be valued – regardless of gender and gender identity, nationality, ethnic origin, religion or belief, disability, social background, age or sexual orientation. We support equal opportunities and welcome applications from people with disabilities.

This includes the provision of reasonable accommodation, if needed, in order to participate in the job application and interview process and to perform essential job functions. Please let us know, if you have any particular requirements should you be invited for assessment/interview or that you wish us to consider, when considering your application.

Women and persons with disabilities are particularly encouraged to apply.

Only shortlisted candidates will be contacted for test and interview.

GIZ Office Rwanda

KN 41 St. / Nr.17, Kiyovu

P.O. Box 59, Kigali,

Rwanda

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