Driver at United Nations Development Programme -Rwanda: (Deadline 27 August 2024)
I. Position Information
Job Title: Driver
Department: Operations
Reports to: Administrative Associate
Grade Level: G2
Bureau: RBA
Direct Reports: None
Position Number: 0021222
Duty Station: Kigali, Rwanda
Career Stream: Corporate Operations – Transportation and Facilities Management
Contract Modality: FTA Local
Contract Duration: 2-year FTA
II. Background and Organizational Context
This job description is a direct response to UNDP’s improved business model in Rwanda. It envisions a new office structure adapted to current and future needs of the country, underpinning its advisory and programmatic offer while at the same time delivering solid implementation support. It also promotes a more collaborative approach to work across the office and with external partners.
The new structure defines the skillsets required to position UNDP in the new country context, adding substantive value through thought leadership and innovation, mobilizing strategic resources and ensuring projects are implemented in a smooth, efficient and transparent manner. This also entails engaging on the most pressing and transformational development challenges of the country.
Through its portfolio, the Country Office (CO) has tailored localized integral solutions to specific sustainable development issues and is crafting methodologies and toolboxes to deploy and escalate them across the country. This strategy requires excellent programme management and an organizational structure that reinforces the entire programming life cycle including planning, implementation, oversight, monitoring and evaluation, communications, and efficient operations. The new structure will strengthen UNDP´s role as a learning organization ‘fit-for-purpose’ to deliver on Agenda 2030. It is designed to provide the foundation for the whole public policy life cycle with a special emphasis at sub-national level that, as an engagement strategy, is expected to allow new areas of joint work and resource mobilization.
III. Position Purpose
Under the guidance and supervision of the Administrative Associate, the Driver provides reliable and safe driving services ensuring high accuracy of work. The Driver demonstrates a client-oriented approach, high sense of responsibility, courtesy, tact and the ability to work with people of different national and cultural backgrounds.
The Driver provides driving services to Country Office management, operations and programme staff, consultants and experts, and UN staff on missions.
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
Incumbent is expected to display innovation, initiative, and a strong client orientation that encourages and rewards the timely delivery of services for all clients and partners. S/he might be required to undertake emerging tasks and additional duties as requested by direct supervisor or senior management.
IV. Key Duties and Accountabilities
1.) Provide reliable and secure driving services using office vehicle for Country Office to programmes and operations staff, experts and consultants, and UN officials and visitors.
Example of Duties:
Transport authorized personnel.
Deliver and collect mail and documents; and perform other messenger responsibilities.
Meet official personnel and visitors at the airport and assist with visa and customs formalities arrangement when required.
2.) Ensure cost-saving through proper use and day-to-day maintenance of the assigned office vehicle.
Example of Duties:
Maintain accurate daily vehicle logs.
Provide inputs to preparation of the vehicle maintenance plans and reports.
Make timely minor repairs and/or arrange for major repairs
Ensure timely changes of oil, check of tires, brakes, car washing, etc.
3.) Ensure availability in the assigned vehicle of all the required documents, supplies and necessary spare parts.
Example of Duties:
Keep current in vehicle documents such as vehicle insurance, vehicle logs, office directory, and map of the city/country.
Ensure vehicle first aid kit is adequately stocked with standard medical supplies.
4.) . Take all immediate actions required by rules, regulations, and laws in case of involvement in accidents.
Example of Duties:
5.) Perform other duties within incumbent’s functional profile as assigned and deemed necessary for the efficient functioning of the office and Organization.
Example of Duties:
Additional duties may include assisting with pouch, procurement, workshops, and other administrative tasks.
Supervisory/Managerial Responsibilities – None
V. Requirements:
Education
Secondary Education with a valid driver’s license.
Experience, Knowledge, and Skills
A minimum of 2 years (with a high school diploma) of relevant work experience as a driver with a safe driving record is required.
Proven experience and knowledge of driving regulations, rules and laws as well as skills in minor vehicle repair and maintenance is desired.
Experience in the basic use of computers and relevant office software packages (MS Word, Excel, etc.) and ability to use web-based management and electronic log, file and/or scheduling systems is an asset.
Experience working in UN system, or bilateral/multilateral organization is an asset.
Language Requirements
Fluency in English and national language of the duty station is required for local staff (Kinyarwanda and/or Kiswahili)
Expected Demonstration of Competencies
Core : Full list of UNDP Core Competencies can be found here
Achieve Results
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
Think Innovatively
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
Learn Continuously
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
Adapt with Agility
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
Act with Determination
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
Enable Diversity and Inclusion
LEVEL 1: Appreciates/respects differences, aware of unconscious bias, confronts discrimination
Cross-Functional & Technical competencies (insert up to 7 competencies)
Thematic Area
Name
Definition
Administration & Operations
Vehicle management
Knowledge of policy & procedures on fleet management
Administration & Operations
Registry & correspondence management
Ability to collect, register, maintain and deliver mail and UNDP pouch; ability to manage archives
Business Management
Communication
Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
Ability to manage communications internally and externally, through media, social media and other appropriate channels
Ethics
UN Policy Ethics
Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity.
Business Management
Customer Satisfaction/Client Management
Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs.
Provide inputs to the development of customer service strategy.
Look for ways to add value beyond clients’ immediate requests.
Ability to anticipate client’s upcoming needs and concerns.
VI. Keywords
Safe driving
Defensive driving
Vehicle maintenance
Transport officials
Interested Candidates should Apply to the following Link No later than 27th August 2024
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