Documentation and Archive Officer at Gicumbi district: (Deadline 2 September 2024)

I. Summary of Overall Role and Responsibilities Documentation and Archivist is responsible of creating and organizing an archive or coherent collection of documents. II. Key Duties and Tasks • Develop and operate a system for documentation and archives for the hospital in accordance with practices and standards in place; • Develop and implement, in collaboration with concerned staff, an information classification and access policy; • Maintain an effective cataloguing and indexing of documents and regularly update the hospital’s documentation database • Receive and filing documents • Organize the documentation and the archives of each unit; • Analyze and submit the corresponding reports stating • Enter documents into Database using the available software; • Index and file documents according to the documentation policies, rules and regulations; Identify and propose documents for National Archives Services • Perform other related duties as required by his/her supervisor III. Traits • Professionalism; • Excellent communication skills; • Creativity/Innovation; • patience; • Consistent display of impeccable ethics and integrity • “People-first” attitude. IV. Key Performance Indicators • System for documentation and archives developed and maintained • Information classification and access policy developed and implemented • Effective cataloguing and indexing of documents and regularly update the hospital’s documentation database