3 Job Positions of Senior Support officer in charge of Archives at Rwanda Revenue Authority: (Deadline 9 September 2024)
JOB DESCRIPTIONS
Job details
Archives Management Team
Job Title:
Senior Support officer in charge of Archives
Grade:
S3
Supervisor:
Senior Technical officer in charge of Archive
Location:
RRA Central Archives Offices
Working Mode:
Office
Purpose
A support officer provides support services to various technical, administrative, operational and support functions. A support officer contributes to the overall functioning of services by carrying out mostly routine tasks that generally require basic or no analysis and that follow clear established procedure, or that require only vocational, clerical, logistical or mechanical skills.
Key duties and responsibilities
Plan individual work assignments to ensure effectiveness and efficiency in RRA archiving services
Plan and carry out assigned daily low risk technical or support tasks related to RRA archives and documentation management
Organise individual work assignments as directed by the Senior Technical officer in charge of Archive
Perform follow up tasks in RRA archives services as directed by supervisor.
Sorting non active file / document from active ones
Facilitate RRA revenue auditors and legal officers to retrieve and consult the tax payers file and make sure the file is returned in time specified
Creates and maintains file for registered taxpayer by registering tax related documents Audit Reports received by RRA in the Center and Receiving documents from RRA tax units
Maintains a register of exits and returns of all files in the center by verifying for files requests in tax system and receiving files requests at the Documentation counter, verifying files in the d
Conduct basic information inspection or assignments for relevant tasks to confirm data
Take part in disposal of RRA archives and documentation as per the national arcives management policy
Required Academic Qualification
Preferred Qualifications
Bachelor’s Degree in Archives and records Management specialized in Library sciences
Bachelor’s Degree in archives and records management specialized in information and documentation sciences
Bachelor’s Degree in archives and records management specialized in secretariat sciences
Relevant Qualifications
Bachelor’s Degree in management specialized in Economics with atleast five years of experiance in archives and records management
Bachelor’s Degree in Management specialized in Specialized in business administration , finance, accounting, marketing, human resource, procurement,logistics with atleast five years of experiance in archives and records management
Required Trainings
MS Office& MS excel
Certificate in Digital archives and Documentation is an added advantage
Required Affiliations
N/A
Skill Type
Required Skill
Required Proficiency level
Computer Literacy
Word Processing (MS Word)
medium
Interpersonal
Ability to communicate
medium
Language
Proficiency in English
advanced
Language
Proficiency in French
medium
Presentation
Skills in drafting ,reporting and presentation
medium
Required Competencies
Risk management
Adhering to organizational values and diversity
Problem solving
Time management
Required Experiences
3 years experience in Archives, Records Management and Secretariat related studies
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