Documentalist & Archiver Officer at Nyarugenge District: (Deadline 21 January 2025)

JOB DESCRIPTION SECTION 1: Administrative information 1.1. Position Title: Documentalist & Archive officer 1.2. Department/Service: Administration and Finance 1.3. Reports to: Director of Administration and Finance unit SECTION 2: Job Summary Job Summary: Documentation and archive officer is responsible to manage, organize, monitor, evaluate the hospital records for future reference. SECTION 3: Responsibilities • Keeping hospital records • Monitoring and evaluation of files • Sitting up, maintaining, reviewing and documenting records systems • Preserving institution memory and heritage • Identifying the most appropriate records Management resources • Delivery of need documents • Collaborate with staff and others to obtain needed documents • Observe and respect the values & taboos as developed in the internal regulation rules. • Do anything else requested by his hierarchy supervisor in the work SECTION 4: Qualification and Skills 4.1. Education • A1 in Library & Information Science, • A0 in Office management, Bibliotheconomy • A0 in Library & Information Science, Office management 4.2.Trainings with certificate • Records management • Verb Tenses and Passive • Write Professional Emails in English 4.3. Skills • Documents archiving skills • Office management skills • Records management skills • Communication skills • Computer skills 4.4. Experience – minimum of 3 years of working experience SECTION 5: JOB SPECIFICATIONS • Keeping hospital records • Monitoring and evaluation of files • Collaborate with staff and others to obtain needed documents • Preserving institution memory and heritage • Identifying the most appropriate records Management resources • Develop and operate a system for documentation and archives for the hospital in accordance with practices and standards in place; • Develop and implement, in collaboration with concerned staff, an information classification and access policy; • Maintain an effective cataloguing and indexing of documents and regularly update the hospital’s documentation database. SECTION 6: STAFF IMIHIGO (PBF, MIFOTRA) • PBF • MIFOTRA SECTION 7: QUALITY AND SAFETY-KEY PERFORMANCE INDICATORS Key Performance Indicators – Compliance with set standards (timely reporting, customer care service…) – Annual performance appraisal – Quarterly performance based financing