Administrations Assistant at Ministry of Sports (MINISPORTS): (Deadline 11 April 2025)

Administrations Assistant at Ministry of Sports (MINISPORTS): (Deadline 11 April 2025)

Administrations Assistant at Ministry of Sports (MINISPORTS): (Deadline 11 April 2025)

Job responsibilities

•Provide an efficient and responsive administrative, organizational, and logistical service to the Minister of State and meetings; •Manage the administrative affairs in the Minister of State’s Office; •Receive and orient the guests of the Minister of State; •Keep and maintain accurate record of paper and electronic correspondences on behalf of the Minister of State, including keeping and retrieving of all work files; •Review and when necessary draft correspondences for the Minister of State for approval before being shared/sent to stakeholders; •Orient correspondences and monitor timely feedbacks; •Organize Minister of State’s travel clearances and related logistical arrangements; •Keep Minister State’s day to day diary management and follow-up on it accordingly; •Prepare and manage correspondences: To prepare correspondences of the Minister of State To record, dispatch and assort office mails To manage the filing of documents To forward documents submitted by the Minister of State to their respective destinations Responsible for handling VIP visitors of the Minister of State Perform any other duty assigned by the supervisor which aligned with the mission.

Qualifications

    • 1
      Bachelor’s Degree in Economics

      0 Year of relevant experience

    • 2
      Advanced Diploma in Secretarial Studies

      0 Year of relevant experience

    • 3
      Advanced Diploma in Office Management

      0 Year of relevant experience

    • 4
      Bachelor’s Degree in Secretarial Studies

      0 Year of relevant experience

    • 5
      Bachelor’s Degree in Public Administration

      0 Year of relevant experience

    • 6
      Bachelor’s Degree in Administrative Sciences

      0 Year of relevant experience

    • 7
      Bachelor’s Degree in Sociology

      0 Year of relevant experience

    • 8
      Bachelor’s Degree in Project Management

      0 Year of relevant experience

    • 9
      Bachelor’s Degree in International Relations

      0 Year of relevant experience

    • 10
      Bachelor’s Degree in Management

      0 Year of relevant experience

    • 11
      Bachelor’s Degree in Journalism

      0 Year of relevant experience

    • 12
      Bachelor’s Degree in Public Relations

      0 Year of relevant experience

    • 13
      Bachelor’s Degree in Media

      0 Year of relevant experience

    • 14
      Bachelor’s Degree in Human Resource Management

      0 Year of relevant experience

    • 15
      Bachelor’s Degree in Law

      0 Year of relevant experience

    • 16
      Bachelor’s Degree in Development Studies

      0 Year of relevant experience

    • 17
      Bachelor’s Degree in Procurement

      0 Year of relevant experience

    • 18
      Bachelor’s Degree in Psychology

      0 Year of relevant experience

    • 19
      Bachelor’s Degree in Office Management

      0 Year of relevant experience

    • 20
      Bachelor’s Degree in Arts and Publishing

      0 Year of relevant experience

    • 21
      Bachelor’s Degree in Political Sciences

      0 Year of relevant experience

    • 22
      Bachelor’s Degree in Finance

      0 Year of relevant experience

    • 23
      Bachelor’s Degree in Marketing

      0 Year of relevant experience

    • 24
      Bachelor’s Degree in Business Administration

      0 Year of relevant experience

    • 25
      Bachelor’s Degree in Customer Relations

      0 Year of relevant experience

    • 26
      Bachelor’s Degree in Business Information Technology

      0 Year of relevant experience

    • 27
      Bachelor’s Degree in Communication Studies

      0 Year of relevant experience

    • 28
      Bachelor’s Degree in Education Sciences

      0 Year of relevant experience

    • 29
      Bachelor’s degree in Social Studies

      0 Year of relevant experience

    • 30
      Bachelor’s degree in Linguistics and Literature

      0 Year of relevant experience

    • 31
      Bachelor’s Degree in Supply Chain Management and Logistics

      0 Year of relevant experience

    • 32
      Bachelor’s Degree in Translation and Interpretation Studies

      0 Year of relevant experience

    • 33
      Bachelor’s Degree in Language and Arts Education

      0 Year of relevant experience

    • 34
      Advanced diploma in office management and administration

      0 Year of relevant experience

    • 35
      Bachelor’s Degree in Arts and Creative Industry

      0 Year of relevant experience

    • 36
      Bachelor’s Degree in Travel and Tourism Management

      0 Year of relevant experience

    • 37
      Bachelor’s Degree in Social work

      0 Year of relevant experience

    • 38
      Bachelor’s Degree in Hospitality Management

      0 Year of relevant experience

  • 39
    Bachelor’s degree in Office management and administration

    0 Year of relevant experience

Required competencies and key technical skills

    • 1
      Commitment to continuous learning
    • 2
      Resource management skills
    • 3
      Problem solving skills
    • 4
      Decision making skills
    • 5
      Risk management skills
    • 6
      Digital literacy skills
    • 7
      Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.
    • 8
      Office management skills
    • 9
      Administrative skills
    • 10
      Excellent written and verbal communication skills;
    • 11
      High level of integrity, confidentiality and professional ethics;
    • 12
      Team working Skills
    • 13
      Analytical skills;
    • 14
      Excellent time management skills and ability to work on multiple projects at once
    • 15
      skills in Professionalism
    • 16
      knowledge of principles with practice of basic office management
    • 17
      Knowledge of clerical and administrative procedures and systems such as filing and record keeping
    • 18
      Organizational skills with the ability to multi-task
    • 19
      Creativity and initiative skills
    • 20
      Accountability Skills
  • 21
    Result oriented
Psychometric Languages

  • 1
    English
Psychometric Domains

    • 1
      Problem solving

      Competence / Skills

    • 2
      Decision making

      Competence / Skills

    • 3
      Analytical skills

      Competence / Skills

    • 4
      Time management

      Competence / Skills

    • 5
      Knowledge/Awareness

      Behavior and attitude

    • 6
      Assertiveness

      Communication skills





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