3 Job Positions at Rwanda Environment Management Authority (REMA): (Deadline 20 May 2025)

 Review all available project documents to facilitate the establishment of procurement procedures for the management and implementation of the projects  Ensure all procurement are conducted based on the laws governing public procurement in Rwanda as well as development partner’s procurement regulations (World Bank, AfDB, NDF, UNDP…) for the procurement of goods, works and services and non-consultancy services.  To prepare and update the projects’ Annual Procurement Plan, the estimated cost for each tender, the procurement or selection methods and processing times till completion of each procurement activity.  Monitor procurement implementation and update the procurement plans prepared at the beginning of the projects annually and whenever it becomes necessary to do so;  Prepare bidding documents and request for proposals ensure that adheres to public procurement regulations both public and development partners throughout the whole process of procurement from initiation to contracting;  In consultation with the projects and technical department, coordinate the preparation of Terms of Reference (TORs) for the preparation of Requests for Proposals (RFPs) on consulting assignments, and Specifications for the preparation of bidding documents for goods activities;  Participate in evaluation of expressions of interest for short lists and pre-qualification of suppliers and contractors;  Initiate the procurement processes, including those for International and Local Competitive Bidding procedures, ensuring compliance with agreed procurement methods’ thresholds and prior review requirements specific to the projects;  Receive bids and participate in bid opening sessions, evaluating goods bids and consultants’ proposals, and ensuring that the appropriate guidelines are followed to arrive at the recommendations for award in favour of suppliers and consultants;  Coordinate the response to the inquiries, and communicate the results of the evaluation process to the applicants, in response to guidelines;  Prepare the minutes of the public procurement committee meetings and also prepare the requests for “no objection”. and coordinate arrangements for the negotiation process, where necessary;  Prepare final contracts and ensure timely distribution of all relevant procurement and contract documents to all stakeholders;  Establish a performance monitoring database for all suppliers and consultants, and ensure efficiency and timeliness in the delivery of outputs from the services providers;  Establish and maintain a central procurement filing system, and ensure all related documents are included in the respective files, to ensure ease of retrieval of information and the ease of following the paper trail of procurement by independent external auditors, authorised agents during post-procurement reviews (PPRs);  Initiate procurement processes, including those for international and local competitive bidding procedures ensuring compliance with agreed procurement methods in financing agreements as well as project procurement strategy for development(PPSD)  Prepare minutes of evaluation, negotiation as well as contract amendment/extension for public tender committee meetings and also prepare the requests for no-objection and coordinate arrangements for the negotiation process.  Prepare final contracts and ensure timely distribution of all relevant procurement and contract documents to all stakeholders.  Establish a performance monitoring database for all suppliers and consultants and ensure efficiency and timeliness in the delivery of outputs from the services providers.  Establish and maintain a central procurement filing system and ensure all related documents are included in the respective files to ensure ease of retrieval of information and the ease of following the paper trail of procurement by independent external auditors.  Contract preparations and contract management to track the implementation process as well as determining the extension and renewals.

 Work closely with local Government and other technical staff at district level to make sure the project activities are included in the District Development Plan (DDP) and implemented according to the project development objectives;  Oversee all the Environmental and Social aspects of all project activities implemented under LDCFIII at District level;  Support in mobilizing Community Driven Development sub-projects (CDDs) beneficiaries and identify the CDDs in collaboration with the livelihood development specialist;  Monitor the project’s activities and produce the reports to the Project Manager in collaboration with the M&E Specialist;  Work Closely with contractors and the community through regular site visits to ensure mitigation measures for environmental and social risks are properly implemented;  In collaboration with Environmental and Social risk management specialists, monitor project’s activities and provide regular reports on compliance to environmental and social requirements;  Ensure Grievance Redress Committees (GRCs) are fully operational;  Oversee the implementation of project activities at the District level in collaboration with the M&E Specialist, promoting the project at District level and among all partners;  Oversee and manage project implementation, monitor work progress, and ensure timely delivery of outputs in Project intervention areas;  Report to the M&E Specialist regarding project progress. Reports should contain assessments of the progress of implementing activities, including reasons for delays, if any, and recommendations on necessary improvements;  Support the M&E Specialist in developing and facilitating the implementation of a comprehensive monitoring and reporting system;  Support in the preparation of detailed annual work plans and budgets;  Supervise, coordinate and facilitate the work of the hired service providers by the project in the Districts;  Provide input to management and technical reports, and other documents as described in the M&E plan for the overall project;  Participate in the TCC meetings and coordinate project site visits;  Represent the project in relevant meetings and conferences to which REMA is invited in the assigned Districts;  Actively participate in the supervision, monitoring and evaluation of projects activities;  Plan and execute all activities related to the Ecological restoration interventions and livelihood development in the assigned Districts in close collaboration with the authorities and technicians at District level;  Assist in developing and reviewing technical studies carried out in the project site through field visits, consultation meetings with communities, NGOs, local Government in order to ensure that they get the accurate information and oversee the activities of contracted parties, such as trained facilitators, implementing agencies, supporting staff and other providers of services to the beneficiary communities;  Ensure that all projects funded at community-level sub-project activities align with the district development plan (DDP);  Prepare the Annual Work Plan and budget at a local level in line with REMA projects/programs and submit it to the LDCFIII Project Coordinator;  In close collaboration with the Project Accountant, ensure that funds are advanced by the project in a timely manner that it does not hinder the implementation of projects activities and that all projects resources are used efficiently in support of the project objectives and targets of communities;  Collect data (contact details, work plans, meeting schedules) and maintain comprehensive operational information on all partners’ activities in the assigned districts including NGOs, Government offices, community-based organizations, and civil society, this exercise will be undertaken jointly with District Environmental Officers, District forests officers and Joint Action Development Forum JADF “Permanent Secretary”, and will involve capacity building with local partners. The recommendations on their needs in the mainstreaming environment in their daily development activities will also be submitted to REMA;  Prepare weekly, monthly, quarterly and annual progress reports on the status of the implementation of the project activities at District level, including technical, financial, policy matters, Environmental and Social safeguard highlighting challenges and proposing options to solve them;  Monitor implementation plans including the gender action plan, stakeholder engagement plan, and any environmental and social management plans;  Ensure that the indicators included in the project results framework are monitored annually in District  Monitor District project financial resources and accounting to ensure the accuracy and reliability of financial reports  In collaboration with project communication Specialist, provide the knowledge management system for the project that will document lessons learned, insights, best practices, results and impacts  Perform any other activities directly related to the project objectives that will be assigned by the project Coordinator