3 Job Positions at Ministry of Education (MINEDUC): (Deadline 21 May 2025)

 To implement the COM and suggesting improvements, preparing reports as required for the implementation of the project.  To work closely with the other SPIU staff on aspects related to the project for effective planning, implementation reporting, monitoring, evaluation and communication To manage, supervise and coordinate all construction activities at assigned Provincial Level in close collaboration with project District-based School Construction Field Officers who will be assigned to sub-projects for both Home-Grown School Construction and Conventional approaches as well as District School Construction Engineers.  To work closely with NESA Team and School Construction Team under RHA to ensure the project is well coordinated and implemented with compliance to Norms and standards set by MINEDUC as well as Rwanda Building Regulations.  To elaborate architectural drawings of School Infrastructures facilities, site layout plans and other drawings detailing the facilities to be executed for smooth execution.  Able to use software of Architecture such as AutoCAD, REVIT and ArchiCAD.  To prepare technical specifications, guidelines, drawings and other documents required and follow up on the compliance and effective implementation within the assigned province.  To provide support to MINEDUC’s Public Tender Committee for the procurement of all school construction related tenders.  To ensure that the centrally procured materials are timely delivered to the warehouses of the districts within the assigned province.  To prepare and supervise the execution of the District Implementation Agreements (DIAs) signed between MINEDUC and implementing Districts; and monitor the funds transferred to districts to finance activities implemented at District and Sector Level using Home-Grown School Construction Approach, according to the DIAs to avoid any delay within the assigned Province.  To prepare and supervise the execution of the Sector Implementation Agreements signed between the Districts and implementing Sectors and ensure that Districts within the assigned Province timely transferred funds to the participating Sectors under the CDD sub-project arrangement.  To coordinate and supervise all sub-projects construction related activities within the assigned Province and prepare progressive reports (Monthly, Quarterly, semi-annual and annual) on the implementation of the Project as explained in Construction Operation Manual.  To review proposed project activities within the assigned Province and ensure that environmental risks and impacts are taken into consideration, properly mitigated and well documented; and ensure quality enhancement of site-specific environmental management plans; in collaboration with Environmental Safeguards Specialist, Social Safeguards Specialist & Environment and Social Safeguards Officers.  To identify and assess training needs of project staff and implementation partners within the assigned province and report it to the School Construction Project Manager and capacity Building Specialist for consideration.  To participate in preparation of a “flyer” explaining the specifics of the program aspect to be implemented through Home-Grown School Construction Approach and ensure that the communication system uses this flyer to ensure that the information regarding the differences between the HGSCA and conventional approach are well understood.  To ensure that all stakeholders within the assigned Province participate to the HGSCA as provided for by the COM.  To participate in a review of the Construction Operation Manual (COM) to ensure proper implementation of the project.  To consolidate the progress reports from all Districts within the assigned Province and submit them to School Construction Project Manager for consolidation.  To support the annual audit by facilitating the auditor and ensure the recommendations given are effectively implemented.  To prepare and participate to the Funder supervision missions and the Annual Reviews.  Perform any other relevant duties.

• Review and update monitoring and reporting tools; • Develop the overall framework of the monitoring and evaluation activities; clarify the responsibilities and prepare the work plan and the detailed budget for the monitoring and evaluation activities; • Provide guidance and technical support on the work of the Monitoring and Evaluation in SPIU; • Guide and coordinate the review of program log frames including: providing technical advice for the revision of performance indicators – ensuring that realistic intermediate and end-of-program targets are defined – conducting a baseline study on monitoring and evaluation for the entire commerce sector – identifying sources of data, collection methods and resources needed and related cost; • Establish contacts and engage with M&E units in project implementing partners on the monitoring and evaluation of project/programs, especially MINECOFIN and development partners; • Review and provide feedback to the SPIU Coordinator on the quality of methodologies established to collect monitoring data, document and the protocols that are in place for the collection and aggregation of this data; Develop M&E strategies and improve M&E guidelines/manuals, frameworks, plans and tools to support project implementation, M&E and Reporting on project interventions • Design an operational framework to track process of project activities; • Promote a results-based approach to monitoring and evaluation, emphasizing results and impacts of projects; • Coordinate the preparation of all monitoring and evaluation reports from project implementing in accordance with approved monitoring reporting formats and ensure their timely submission; • Prepare Action Plans and Budgets in liaison with the relevant Divisions/Units to ensure that the project plans; including indicators, inputs and targets are aligned with the project agreements and in conformity with national planning requirements; • Provide data to the Finance during the budget preparation and revision exercise, revise the action plan and budget as well as MTEF to accommodate emergent realities; • Prepare consolidated progress reports for the SPIU Management including identification of problems, causes of potential bottlenecks in implementation, and providing specific recommendations; • Analyze the reports on project implementation and evaluate results of programs and projects; • Ensure availability of relevant data for planning and evaluate the impact of the implementation of interventions by projects; • Check that monitoring data are discussed in the project steering committees and in a timely fashion in terms of implications for future action; • Undertake regular visits to field to support implementation of monitoring and evaluation, check the quality of data produced, and to identify where adaptations might be needed; monitor the follow up of evaluation recommendations with Program /Project Managers; • Foster participatory planning and monitoring; organize and provide refresher training in monitoring and evaluation for programs and implementing units’ staff, local government officials and other stakeholders with a view of developing sector monitoring and evaluation capacity; • Ensure that M&E related activities are successfully implemented and that relevant learning is documented, disseminated to staff within and outside MINEDUC and used to inform future decisions; • Coordinate the preparation, review and posting of all M&E reports and provide constructive feedback to all stakeholders in multiple formats; • Oversee the institutional monitoring and evaluation framework and plan for all projects and programs; • Work with the FMS and project coordinators to help show value for money and impact of all Development Partner projects; • Ensure that the planning process is based on formats required by MINECOFIN or different projects managed by institution; • Coordinate the elaboration of the annual reports; • Identify the need and develop the TORs for specific monitoring and evaluation activities and baseline survey. For new structure