3 Positions at UNHCR Rwanda: (Deadline 22, 24, 26 January 2021)

3 Positions at UNHCR Rwanda: (Deadline 22, 24, 26 January 2021)

Senior Supply Assistant (in Replacement Capacity) at UNHCR Rwanda: (Deadline 26 January 2021)

Eligible Applicants

This position is advertised open to internal and external applicants.
Procedures and Eligibility
Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS).
Duties and Qualifications

Duties

– In compliance with supply chain rules and procedures, support the related supply activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern.
– Apply UNHCR’s sourcing & procurement strategy when planning for purchase of important commodities and services.
– Initiate custom clearance of consignments, draft exemption requests, and liaise with local agents.
– Support warehouse management, and assist with planning of goods & services deliveries, and provide information on the status of requests and the availability of items in the supply chain.
– Maintain accurate and comprehensive records on supply activities and provide reports and updates periodically, and on request.
– Examine purchase requests to ensure conformity and liaise with requesters.
– Prepare quotation requests and tenders, produce bid-tabulations from tenders and prepare Purchase Orders for approval.
– Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services.
– Provide information on all procurement activities within the AoR.
– Produce standard asset management reports and other asset information, periodically and when requested.
– Maintain accurate data in all relevant business systems. Compile statistical information on supply chain related matters that will assist in decision making.

In the Regional Bureaux:

– Track global Supply KPIs for the region and assist in preparation of regional ones, as required.
– Monitor all periodic Supply exercises such as monthly reconciliations, quarterly physical inventory exercises, and year-end accounts closure procedures and provide relevant reports to senior managers.
– Assist Country Operations in MSRP management.

In the Country Operations:
– Ensure local liaison to effectively support the supply activities.
– Assist in the management of the storage of goods according to “best practices” and UNHCR rules and regulations;
– Assist in managing Property, Plant and Equipment (PPE) effectively according to UNHCR rules and regulation, including registration and marking of new PPE, physical verification of PPE, preparation of agreements and disposal forms (including submissions to LAMB/AMB), and assistance with disposal of PPE.

– Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience
Years of Experience / Degree Level
For G5- 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable

Certificates and/or Licenses
Not specified

Relevant Job Experience
Essential
Not specified

Desirable
Not specified

Functional Skills
IT-Computer literacy
SC-PeopleSoft Supply Chain Management;
SC-Supply Planning
SC-Customs clearance
SC-Logistics
SC-Warehouse Management
SC-Asset Management
SC-Fleet Management
Position Competencies
Competencies as defined in Job Profile
Language Requirements
Knowledge of English and/or UN working language of the duty station if not English.
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See below for this postion’s Operational Context
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Operational Context
Organizational Setting and Work Relationships
The Senior Supply Assistant provides supply support to all activities pertaining to the supply chain function including planning, sourcing & procurement, transport, shipping, customs clearance, warehousing, assets & fleet management and monitoring within the area of responsibility (AoR).

The incumbent is supervised by a higher level supply position and receives regular guidance and instructions from the supervisor on successive steps. S/he works independently on routine tasks while follows instructions of the supervisor on more complex issues. The incumbent may have contacts on a working level on specific issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate performing the supply function. The duty of the incumbent is to support the management of material resources within the geographical area covered while exercising efficiency in the use of those resources.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.
Closing Date
Closing date for submissions or applications is 26 January 2021.

CLICK HERE TO READ MORE AND APPLY

Supply Associate (In replacement Capacity) at UNHCR Rwanda: (Deadline 24 January 2021)

Eligible Applicants
This position is advertised open to internal and external applicants.
Procedures and Eligibility
Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS).
Duties and Qualifications
Duties
– In compliance with supply chain rules and procedures, support the related supply activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern.
– Prepare plans for delivery of relief and other non-food items according to the operational needs and regularly update the information in UNHCR IT systems
– Apply UNHCR’s sourcing & procurement strategy when planning for purchase of important commodities and services. Update the information in UNHCR IT systems. Ensure timely customs clearance of consignments.
– Maintain accurate and comprehensive records on supply activities and provide timely reports and updates both periodically and on request.
– Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order.
– Draft and dispatch quotation requests and/or tenders, and assist in the evaluation of offers and draft bid-tabulations, prepare proposals for award of contracts to the Committee on Contracts.
– Prepare Purchase Orders and send confirmations, requests for inspection and other correspondence, and monitor the manufacture/transport of ordered goods to ensure timely delivery.
– Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting operations, HQ entities and others, as applicable.
– Provide asset management reports, customised reports, and gathers information on all assets and provides in-depth reports periodically and when requested.
– Monitor the quality and accuracy of supply chain related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in supply chain related matters that will assist in decision making.
– Disseminate and promote UNHCR’s global policies, standards and guidance on supply chain management.

In the Regional Bureaux:
– Track the progress of specific operations and provide guidance that ensures timely implementation.
– Assist in coaching and advising individuals as requested.
– Track global Supply KPIs for the region and assist in devising regional ones, as required.
– Monitor all periodic Supply exercises such as monthly reconciliations, quarterly physical inventory exercises, and year-end accounts closure procedures and ensure that they are implemented throughout the region and provide relevant reports to senior managers.
– Assist country operations in MSRP management.
– Support the analysis of country financial reports and work with the Country Operations Supply Team leaders to address red areas relating to Supply aspects of operations.
– Support the country needs assessment plans and assist in combining them into regional procurement plans and monitor their timely implementation and changes based on operational needs.
– Support the work of the Regional Contracts Committee (RCC) through e.g. compiling and checking documents for RCC meetings, taking minutes, communicating decisions.

In the Country Operations:
– Ensure local liaison with partners to effectively support the supply activities.
– Manage storage of goods according to “best practices” and UNHCR rules and regulations.
– Coordinate supply activities of UNHCR Partners and/or contractors performing supply related activities, and ensure that they understand and adhere to relevant UNHCR rules and procedures.
– Implement effective asset and fleet management that regularly monitors the asset/fleet pool, saves cost and safeguards the investment of the organisation including receipt, inspection, registration & marking of new Property, Plant and Equipment (PPE), organisation of the physical verification of PPE, ensure that PPE agreements are properly issued and signed, and preparation of disposal forms and cases for the Asset Management Board, and organise the disposal of PPE according to Asset Management Board decisions.

Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience
Years of Experience / Degree Level
For G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
n/a
(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses
Trade, Business Administration, Economics, Marketing
or a related field
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential:
–
Desirable:
Other UN procurement and logistics training ¿ such as IAPSO and UNPD.

Functional Skills
IT-Computer Literacy
IT-PeopleSoft Supply Chain Management;
SC-Supply Planning
SC-Commercial experience (procurement, service agreements/contracts, RFP, tendering)
SC-Customs clearance
SC-Logistics
SC-Warehouse Management
SC-Asset Management
SC-Fleet Management
Position Competencies
Competencies as defined in Job Profile
Language Requirements
Knowledge of English and/or UN working language of the duty station if not English.
========================================================================================================
See below for this postion’s Operational Context
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Operational Context
Organizational Setting and Work Relationships
The Supply Associate manages and supports all activities pertaining to the supply chain function including planning, sourcing & procurement, transport, shipping, customs clearance, warehousing, assets & fleet management and monitoring within the area of responsibility.

The incumbent is supervised by a higher level supply position and receives regular guidance and instructions from the supervisor on successive steps. The incumbent may supervise some staff in the office. The incumbent maintains regular contact on a working level on routine issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate performing the supply function. The duty of the incumbent is to support and monitor the supply activities assigned to him/her within the geographical area covered while exercising efficiency in the use of the available resources.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.
Closing Date
Closing date for submissions or applications is 24 January 2021.

CLICK HERE TO READ MORE AND APPLY

IT Services Delivery Management Intern at UNHCR Rwanda: (Deadline 22 January 2021)

Eligible Applicants

In order to be considered eligible for an internship, the following criteria must be fulfilled:
o Be a recent graduates are to be considered those persons who completed their studies within one year of applying for an internship with UNHCR or current student in a graduate/undergraduate school programme from a university or higher education facility accredited by UNESCO; and
o Have completed at least two years of undergraduate studies in a field relevant IT and/or Telecommunications.
¿ Additional Knowledge of computer application packages such as MS Office.
o Should not have other paid employment (unless willing to leave if hired for this position)

The ideal candidate will:
¿ Have strong academic performance
¿ Demonstrate interest in the work of UNHCR
¿ Be a competent user of standard word processing and spreadsheet software
¿ Be able to commit to a full-time position from July 2020 for a minimum of 6 months.
¿ Respect UNHCR’s guidelines on confidentiality, UNHCR Code of Conduct and other UNHCR policies related to non-discrimination, Age, Gender and Diversity, Protection of Sexual Exploitation and Abuse and fraud

Duties and Qualifications

Duties and Responsibilities

UNHCR recognizes the important contribution that interns make by bringing new ideas and perspectives to the organization and seeks to ensure interns gain knowledge and practical experience related to their academic programme. Under the supervision of the Associate ICT Officer, the intern will learn how to;
¿ Provide day-to-day ICT support to the UNHCR Rwanda Staff and offices to ensure that ICT equipment, connections are all well set and operational.
¿ Respond to business needs.
¿ Keeping ICT equipment (computers, copiers, printers, routers, switches, etc.) in good working conditions, by inspecting regularly the hardware and installations. If required, in consultation with the Senior ICT staff in the office, arrange promptly repairs or replacement as necessary according to established procedures.
¿ Assist in accomplishing ICT support activities in such a way that:
o Stay abreast of ICT new developments in order to provide best support and service to UNHCR staff.
o Monitor and keep a log of all requests for support
o Respond to ICT Support requests timely to ensure minimum disruption of service.
¿ Assist in carrying out minor hardware maintenance.
¿ Provide technical briefing/training on the equipment or local ICT resources to staff, ensuring that they can maintain/use the equipment.
¿ Develop and configure ICT Equipment/Kits used in the operation.
Required competencies:
¿ Empowering and Building Trust
¿ Analytical Thinking
¿ Innovation and Creativity
¿ Technological Awareness
Essential Minimum qualification and professional experience:
¿ In order to be considered eligible for an internship, the following criteria must be fulfilled:
o Be a recent graduates are to be considered those persons who completed their studies within one year of applying for an internship with UNHCR or current student in a graduate/undergraduate school programme from a university or higher education facility accredited by UNESCO; and
o Have completed at least two years of undergraduate studies in a field relevant IT and/or Telecommunications.
¿ Additional Knowledge of computer application packages such as MS Office.
¿ Fluency in English and working knowledge of French and/or local language.

Language Requirements

¿ Fluency in English and working knowledge of French and/or local language.
Additional Information
Status and Insurance

– Interns are not financially remunerated by UNHCR. Therefore, the internship agreement carries no financial obligations to UNHCR.
– Interns may not represent UNHCR in any official capacity.
– Costs and arrangement for travel, visas, accommodation and living expenses are the responsibility of the Intern or his/her sponsoring institution. However, UNHCR will help with the visa application if applicable and advise accordingly.
– Interns are not subject to UN security evacuation procedures but may be assisted to leave the country when possible and to the extent feasible and on a reimbursable basis.
– UNHCR accepts on responsibility for the medical and life insurance of the Intern or costs arising from accidents and illness incurred during an internship. As interns are not covered under any insurance, including MAIP, they should not travel to hazardous locations in the course of their internship with UNHCR.
– Interns are fully responsible for arranging medical insurance covering the full internship period. UNHCR accepts no responsibility for any costs connected to medical insurance of interns. A copy of proof of valid medical insurance covering the period of the contract is required by UNHCR. UNHCR does not cover the costs of medical evacuation of interns; therefore, interns working in locations where medical facilities are inadequate are advised to ensure that their medical insurance covers emergency medical evacuation. Furthermore, the health insurance selected by interns should provide the necessary geographical coverage for both accident and illness.

Further Career Opportunities

– The purpose of internships is not to lead to further employment with UNHCR (no regular appointment can be granted for 6-month after completion of internship) but to complement an intern’s studies.
– Please think about your six-month plan and any other commitments you might have before applying, as this internship will be a full-time position. Reach out to your academic advisor if you would need some help with this.

Submission of Applications:

– Shortlisted candidates may be required to sit for a test. Only shortlisted candidates will be notified. No late applications will be accepted.
– UNHCR is committed to diversity and welcome applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.
– UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees). Should you be asked for a fee or a benefit at any stage of this process, please report our concern to UNHCR¿s Investigation Service ([email protected]).
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See below for this postion’s Operational Context
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Operational Context
UNHCR, the UN Refugee Agency’s Branch office in Kigali, Rwanda, seeks an ICT Intern to assist staff in its ICT Unit. Note that this is an unpaid internship for ICT students.
The Information and Communications Technology (ICT) Unit in Kigali is under the Administration Section, Supervised by the Senior Admin/Finance Officer. The unit, through the Associate ICT Officer supports the Rwanda Operation to lead, coordinate and deliver refugee operations, ensuring timely and accountable delivery of humanitarian assistance and protection. The work of ICT Unit encompasses almost anything digital within the operation, from mobile phones and radio, to internet, software and teleconferencing. The unit is responsible for ensuring availability of the technology tools needed to efficiently, effectively and safely carry out work to serve the Persons of Concern.
Closing Date
Closing date for submissions or applications is 22 January 2021.

CLICK HERE TO READ MORE AND APPLY