Supply of IT Equipment’s at Society for Family Health: (Deadline: 19 March 2021)

Preamble

Society for Family Health (SFH), Rwanda is a local non-governmental organization (NGO) registered under the laws of Rwanda, and a network member of Population Services International (PSI) established in 2012 exclusively for social marketing purposes, with a primary focus on public health and is currently located on King Faisal Hospital Road, Kacyiru; Opposite Radio Voice of Hope.

SFH seeks to engage different suppliers for different items as per the specifications below: Bidders are encouraged to respond with their best price initially, as there may not be an opportunity to submit revised bids.  All offers should be on a fixed prices basis and should be submitted by email on [email protected].

The materials ordered will be charged from different donor accounts based on the need for a fixed timeline of one year.

Specifications for items that will be supplied  

iv.    SUPPLY OF SIX (6) HP ProBook 440 G7 LAPTOPS:

• BRAND NEW (Not Refurbished )
• Processor: 10th Gen. | i7
• RAM: 16GB
• Storage:  256 GB | SSD
• Screen: 14″ |
• S: WIN 10 professional Genuine | ENG KB |
• Color: SILVER| Black-Gold
• Backpack and wireless mouse

NOTE: Provide written guarantee of the materials at least for one year (In case of technical form factor damage) all supplies should be genuine NOT Refurbished.

v.    SUPPLY OF TWO (2) BLACK AND WHITE PRINTERS (HP laserjet m521 DnW)

        (HP laserjet m521 DnW)

• ALL IN ONE (Print, copy, scan, fax, wireless)
• Scan to email;
• Auto duplex printing;
• Uses toner with Jet Intelligence

vii.    SUPPLY OF ONE (1) SONY OVER HEAD PROJECTOR 

• SONY VPL-DX221 – 3LCD projector – portable – 2800 lumens (white) – 2800 lumens (color) – XGA (1024 x 768) (VPL-DX221)
• Light, compact and stylish
• Bright, clear images with maximum 2800 lumens color light output
• XGA resolution for crisp presentations
• 3LCD Brighter technology
• Picture modes; Gamma adjustment; Get presenting faster; Switch off and go
• Presentation timer; Long-lasting lamp; Reduced ownership costs
• Easy access, simple maintenance; Settings lock for greater security

BID SUBMISSION GUIDELINES

 TERMS OF AWARDS

(a) All awards are subject to the availability of adequate funds from SFH Rwanda and the receipt of all required approval from SFH Rwanda and the donors.

(b) Upon receipt of SFH Rwanda and/or the indenter’s approval of the recommended award, to the extent required, SFH Rwanda will send a Notice of Award to the winning bidder and will inform unsuccessful bidders that they have not been selected.

NOTIFICATION OF TENDER AWARD

1. The bidder whose proposal attains the highest score, in accordance with the evaluation criteria in the present request for proposals shall be selected for the award, subject to the satisfactory conclusion of negotiations if deemed necessary.
2. The procuring entity shall notify the successful bidder of its selection results and at the same time inform other unsuccessful bidders of the decision. In the absence of a challenge by any other bidders within seven (7) days of the notice, the contract shall be signed by both parties.

PAYMENT TERMS

SFH Rwanda undertakes to pay 100% of the invoice after delivery of goods with an invoice and delivery note, based on its satisfaction and this will be paid within a maximum of 15 working days Payment will be made electronically to the provided bank account.

EVALUATION CRITERIA

SUBMIT ADMINISTRATIVE DOCUMENTS (A MUST AND A COMPANY MISSING ANY DOCUMENT WILL BE DISQUALIFIED)

• Copy of Business Registration Certificate or Certificate of domestic Company Registration from RDB allowing the company to Supply the above items.
• Copy of VAT certificate if your company is registered to Pay taxes
• Valid tax clearance certificate (attestation de non-creance) from Rwanda Revenue Authority (RRA)

TECHNICAL REQUIREMENTS:

a)      All IT Equipment suppliers should provide a written guarantee of the materials at least for one year (In case of technical form factor damage, the supplier will replace the damaged IT material with a new one) all supplies should be genuine NOT Refurbished.

b)      Submit a catalog or photo of each item to be supplied for comparison.

c)      Specify the delivery time in Business days for the total quantity ordered after approval of the sample?

Financially: Submit prices with delivery at SFH warehouse, Kacyiru with the following information:

• Name of your company with Address & telephone number of your company
• Signature of the person submitting quote with Official company stamp (if any)
• Company’s VAT number/Where applicable and VAT (18%) should be calculated separately.
• Exact specifications and details of items being quoted

NOTE: The awarding will be based on the best offer scored both (Technically and financially) on each Item submitted.  

HOW TO APPLY

Interested applicants are requested to submit electronic copies of their technical and financial proposals (in English), at  [email protected]

This is open for national suppliers registered in Rwanda to do business.

Submission deadline by March 19th, 2021 at 12:00 AM local time and all submissions should mention the Supply reference name as:

Tender Ref. N#: 005/ SUPPLY OF ASSORTED MATERIALS /SFH/2021

Any Inquiry regarding this tender can be through only the contact email [email protected]

NOTE THAT THERE WILL BE NO PUBLIC OPENING DUE TO SOPs OF COVID 19,