3 Positions at LOCAL ADMINISTRATIVE INTITIES DEVELOPMENT AGENCY(LODA): (Deadline 6 July 2021)

3 Positions at LOCAL ADMINISTRATIVE INTITIES DEVELOPMENT AGENCY(LODA): (Deadline 6 July 2021)

Project Manager at LOCAL ADMINISTRATIVE INTITIES DEVELOPMENT AGENCY(LODA): (Deadline 6 July 2021)

Job description

• Act as the key technical point of contact on matters related to the grant agreement between LODA and Enabel under UEDi;
• Conduct timely and quality reporting on the grant agreement to Enabel;
• Lead and line manage to assigned SPIU staff under UEDi to unsure appropriate performance in accordance to LODA policies and guidelines;
• Liaise with LODA management, district management and other government institutions to ensure smooth implementation of UEDi;
• Work closely with technical team from LODA, Districts and Enabel on program implementation;
• Document lessons learned during program implementation to revise activities and inform future program;
• Coordinate the activities under the grant agreement between LODA and Enabel (timely implementation, liaison with implementers)
• Liaise and follow-up with district officials on program implementation;
• Make regular review of UEDi, elaborate a strategy/plan to overcome identified gaps/challenges and advise LODA and Enabel on corrective measures to be taken when necessary;
• Oversee the preparation of annual planning and budgeting/budget revision guidelines for UEDi-funded activities to be implemented by LODA and the Districts are planned, budgeted for and executed in line with project agreements.
• Ensure timely and quality reporting to Enabel as per the conditions in the grant agreement;
• Conduct monitoring of the program on day-to-day basis;
• Provide monthly and quarterly reports to LODA management and Intervention Manager UEDi on progress of the program;
• Ensure appropriate M&E system is in place and functioning satisfactory, with periodical reviews of the system;
• Act as a focal point to organize and manage monitoring reviews and to share the information in a user friendly format;
• Facilitate addendums to the grant agreement (administrative process);
• Liaise and work closely with finance unit of LODA and be the go-between implementation (LED unit) and finance to get accurate data for the financial reports;
• Prepare and facilitate field missions of relevant Enabel HQ staff when they come to Rwanda;
• Coordinate events related to UEDi (e.g. launch of a new infrastructure project);
• Provide communication pieces for the Enabel Rwanda newsletter when events are taking place;
• Take minutes of project team meetings, share with colleagues and ensure the recommendations from the project team meetings are effectively implemented;
• Any other tasks related to UEDi requested by the supervisor.

Financial compliance monitoring Specialist at LOCAL ADMINISTRATIVE INTITIES DEVELOPMENT AGENCY(LODA): (Deadline 6 July 2021)

Job description

-To perform accounting duties under UEDi grants
-Account for all operations done under the grants with ENABEL under UEDi program
-Support the program manager UEDi with the financial coordination of the grant agreement between LODA and Enabel under UEDi;
-Liaise with LODA management, district management and other government institutions related to financial management issues;
-Advise LODA and Enabel on corrective measures related to finance of UEDi to be taken when necessary;
-Liaise and follow-up with district officials on financial issues;
-Implement and follow-up recommendations from auditors related to financial management;
-Ensure timely and quality financial reporting to Enabel as per the conditions in the grant agreement;
-Conduct financial monitoring of the program on day-to-day basis;
-Provide monthly and quarterly reports to LODA management and Intervention Manager UEDi on financial progress of grant implementation;
-Facilitate addendums to the grant agreement (administrative process);
-Liaise and work closely with finance unit of LODA and be the go-between implementation (LED unit) and finance to get accurate data for the reports;
-Prepare and consolidates periodic financial reports of UEDi funded projects accounts in accordance with the GoR public finance management policies and regulation, the project financial
management procedures and the UEDi funded project financial regulations
-Analyse requests and documents required for the transfers of funds allocated to the concerned districts and advise the districts to ensure an adequate and timely documentation of the
their funds request
-Any other financial tasks related to UEDi that may be requested.

Monitoring and Evaluation Specialist at LOCAL ADMINISTRATIVE INTITIES DEVELOPMENT AGENCY(LODA): (Deadline 6 July 2021)

Job description

• To ensure that UEDi implemented activities conform and contribute to national policies and strategy for urbanization;
• To develop and maintain a project M&E data across all components for the UEDi in accordance with the project implementation manual;
• To assess that implemented activities are for intended purpose of the UEDi and progressing well;
• To identify from the data/information gathered as part of M&E the bottlenecks and other shortcomings arising in the course of UEDi implementation and make strategic recommendations;
• To closely monitor overall UEDi implementation and produce timely and quality report on its progress to Enabel in accordance with required formats and frequency
• To collect and analyze data from all implementing entities at the national and district levels on UEDi progress and performance
• Liaise with LODA management, district management and other government institutions to ensure smooth reporting of UEDi activities;
• Document lessons learned from UEDi implementation in order to revise activities and inform future programs;
• Conduct knowledge management based on the M&E and prepare knowledge management products.
• Assist UEDi to develop its Monitoring and Evaluation Framework and Plans in consultation with relevant stakeholders
• Carry out an assessment of existing monitoring arrangements in UEDi and identify areas in need of improvement.
• Based on the project results framework, develop a simple and user friendly monitoring/reporting format that corresponds to project categories with guidelines for using that format.
• Conduct M&E training needs assessment among M&E staff from concerned districts/Cities at all UEDi stakeholders through surveys and identify M&E capacity gaps.
• Organize capacity building training for relevant M&E staff among UEDi implementing entities to minimize M&E capacity gaps.
• Prepare Quarterly and Annual reports to be submitted to Enabel on a regular basis.
• Ensure timely and quality reporting on the grant agreement to Enabel both operational and financial;
• Liaise with involved district M&E and planning units to ensure timely and quality reporting to LODA;
• Advise LODA and Enabel on corrective measures to be taken when necessary;
• Elaborate a strategy/plan to overcome identified gaps/challenges in the M&E;
• Conduct monitoring of the program on day-to-day basis;
• Provide monthly reports to LODA management and Intervention Manager UEDi on progress of the program;
• Ensure appropriate M&E system is in place and functioning satisfactory, with periodical reviews of the system;
• Act as a focal point to organize and manage monitoring reviews and to share the information in a user friendly user format;
• Liaise and work closely with finance unit of LODA and be the go-between implementation (LED unit) and finance to get accurate data for the financial reports;
• Any other tasks related to UEDi requested by the Supervisor