2 Job Positions at Umwalimu SACCO: (Deadline 1 October 2021)

1. PUBLIC RELATIONS AND COMMUNICATION OFFICER                       

Reports to: Public Relations, Branding and Communication Manager        

            .

Department: Business Growth and Development

Age Limit: 40

Education & experience

Bachelor degree in marketing, public relations, journalism or communications and other media studies,

Minimum of 1-year progressive experience in managing media relations (online, broadcast, and print) or in the same position in a Financial institution or any other busy marketing function.

 Skills & knowledge

•  Excellent communication skills both orally and in writing;
• Excellent interpersonal skills
• Good IT skills
• Presentation skills;
• Creativity, imagination, and initiative;
• Sound rational judgments
•  Exhibit strong problem solving and research skills;
• Awareness of different media agendas;
• Business awareness and a good knowledge of current affairs.
• Background in researching, writing, and editing publications
• Ability to priorities and plan effectively.

Key responsibilities

• To assist in developing an appropriate External Communications strategy that addresses Organization’s positioning.
• Under the guidance of the Brand and Communication Manager, and working closely with other Departments, manage the implementation of the agreed External Communication plans and activities.
• Establish effective systems, procedures, and standards of performance.
• To guide, lead and manage the communications champions & other Umwalimu staff in such a manner that promotes motivation, efficiency, and a high degree of discipline in all activities.
• Establish and maintain a press office for the organization which will provide a database of media information to be used in the promotion of the organization’s aims and objectives
•  Assist in the production of publications to promote the image of the organization.
• Respond to enquiries from the media to ensure that a positive image of the organization is promoted.
• Assist in drafting press releases to promote the aims and objectives of the organization.
• Working on websites and social media and assist in maintaining it to ensure that it remains up to date, informative, and interesting.
•   Writing or producing presentations and editing in-house magazines, case studies, speeches, articles, leaflets, journals and brochures, and annual reports for both external and internal distribution.
•   Assist in organizing events to promote the image, aims, and objectives of the organization.
•  Devising and coordinating photo opportunities
• Maintain a network of contacts internally and externally to ensure that positive information about the organization is obtained and promulgated.
• Provide advice and support on public relations issues to managers and staff to ensure that a positive image of the organization is promoted..

• Communication and PR that results in Brand positioning in line with institution’s strategy
• Increased levels of publicity and visibility
• Visibility in the communities where UMWALIMU SACCO does business
• Introduction of effective internal communication

RUTAGANDA Bosco

UWAMBAJE Laurence    

 Director of HR & Administration 

Director General

2. Secretary                       

Reports to: Personal Assistant       

Department: Director General’s Office

Age Limit: 40

Education & experience

• Bachelor’s degree or equivalent in Business
• Administration
• Diploma in secretariat or office management
• Desirable: Certification in secretariat
• Experience: 1-year experience in secretarial activities;

 Skills& Knowledge

•  A full range of secretarial skills;
• Excellent writing, editing, grammatical and organizational skills;
• Excellent customer service skills
• Good public image and personality
• Discretion and trustworthiness: you will often be the party of confidential information
• Maintain high levels of professionalism
• Computer proficiency
• The ability to be proactive and take the initiative
• Tact and diplomacy
• Strong attention to details
• Fluency in English – spoken and written
• Additional language would be an advantage

Key responsibilities

•  Provide a full secretarial and administrative support service to the Director-General.
•  Maintain the diary and arrange appointments as necessary.
• Type reports and routine correspondence from dictation or written sources.
• Screen and respond to all incoming communications including phone calls, complaints to DG‟s office, emails, and walk-in, ensuring correct department distribution incoming and take action as appropriate.
• Draft routine correspondence for approval and signature by the Director-General.
• Receive visitors to the office and often controlling access to the Director-General.
• Open and distribute posts.
• Reminding the Director General of important tasks and deadlines.
• Maintain a record of all incoming and outgoing mails to DG‟s Office
• Keep copies of the signed documents (notes, contacts, and any other correspondences incoming or outgoing)
• Maintain the office filing system and all personnel records.
• Operate standard office equipment such as a word processor, photocopier, etc.
• Oversee the maintenance of secretarial standards throughout the company and contribute to the training of other secretaries.
• Perform any other duty as assigned by the Supervisor.

100% accurate records keeping and filing

RUTAGANDA Bosco

UWAMBAJE Laurence    

 Director of HR & Administration 

Director General