Administrative Assistant at NATIONAL REHABILITATION SERVICE: (Deadline 15 November 2021)
Job description
Key Responsibilities
1. Managing Coordinator agenda.
• Keep the diary of appointments of the Coordinator.
• Receive and orient visitors of the Coordinator.
• Prepare the Coordinator’s
travels, missions and meetings.
2. Ensuring proper filing and orientation of documents in the office of the Coordinator
• Filing both electronic and hard documents in the office of the Coordinator.
• Orient correspondences and monitor to ensure that feedback is provided.
3. Receiving official mails and Calls of the Coordinator.
• Receiving text messages or telephone calls for the Coordinator.
• Responding to the Coordinator of the corrections documents / files before it is signed.
• Typewrite texts from the Coordinator
Minimum Qualifications
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Advanced Diploma in Secretarial Studies
Experience: 0
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Advanced Diploma in Office Management
Experience: 0
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Bachelor’s Degree in Secretarial Studies
Experience: 0
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Bachelor’s Degree in Public Administration
Experience: 0
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Bachelor’s Degree in Administrative Sciences
Experience: 0
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Bachelor’s Degree in Management
Experience: 0
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Advanced Diploma in Business Administration
Experience: 0
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Advanced Diploma in Sociology
Experience: 0
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Resource management skills
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Analytical skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.
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Office management skills
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