Accountant at Ministry In Charge Of Emergency Management (MINEMA): (Deadline 14 February 2024)

1. Prepare indirect payments for ordinary budget  Receive purchase orders and requests for payments in local mode (through BNR);  Process payment in smart IFMIS through local mode (indirect payments);  Ensure approval of payment and submission to BNR;  Ensure timely payments are made by BNR;  Strengthen and maintain network with BNR and MINECOFIN focal persons for effective service delivery;  Ensure suppliers’ complaints are addressed timely. 2. File all accounting documents  Put in place a proper filling system;  Ensure regular filling of accounting documents for indirect payments;  Facilitate internal and external audits. 3. Produce monthly, quarterly and annual financial statements  Prepare bank accounts reconciliation;  Analyze financial statements for consistency;  Correct errors found in financial statements;  Consolidate the accounting information and fill in the reporting format provided by MINECOFIN;  Follow up the approval of the financial statement report and submit to MINECOFIN in due time. 4. Declare and pay VAT and withholding taxes  Identify the Ministry’ service providers whose VAT and withholding taxes are to be declared and paid;  Fill in the RRA format for both VAT and withholding taxes;  Process online declaration of VAT and withholding taxes though RRA website and print acknowledgement receipts;  File VAT and withholding taxes declarations. 5. Ensure a clean audit.  Implement all audit recommendations to ensure a clean audit. 6. Develop the Ministry’ budget (ordinary) in collaboration with other units.  Participate in the development of key priorities/action plan in line with national and international planning tools such as NST1, Vision 2050 and SDGs, etc;  Prepare the MTEF in collaboration with planner and units;  Enter MTEF data in smart IFMIS;  Integrate changes in smart IFMIS agreed in budget consultation meetings;  Share the approved budget with all staff for execution;  Strengthen and maintain network with MINECOFIN budget focal person. 7. Ensure regular follow up of budget execution and update management on progress.  Prepare annual, quarterly and monthly cash plans in collaboration with other units;  Prepare and follow up quarterly/monthly operational funds;  Receive invoices and requests for payment;  Produce purchase order for payment in respect with budget lines;  Follow up the approval of purchase orders and distribute them to suppliers;  Process payment through national mode (direct payments);  Maintain petty cash for the Ministry;  Prepare budget execution periodic reports for decision making;  Identify budget gaps and propose budget revision. 8. File all accounting documents.  Maintain a proper filling system;  Ensure regular filling of accounting documents for direct payments and petty cash;  Facilitate internal and external audits.