Accountant at Sustainable Growers Rwanda: (Deadline 23 February 2024)

POSITION: CAFÉ ACCOUNTANT

REPORTS TO: Director of Finance

SUPERVISES:  Cafe Accountant Assistant

LOCATION: Kigali

STATUS: Fixed Term Contract

JOB SUMMARY/PURPOSE

Q Coffee Ltd Accountant will ensure all Accounts Payable, Accounts Receivable, Inventory, POS and cash transactions of Q Coffee Ltd are performed in an accurate, timely manner and recorded in the accounting system.

You are an Experienced Professional with at least 3 years proven experience in For Profit Accounting with a bachelor’s degree or equivalent preferably in Finance. We are looking for someone with strong organizational skills with attention to detail and excellent time management. Upholding confidentiality is crucial for the success of Question Coffee Ltd, and your leadership sets the tone for excellence in both customer service and operational practices.

MAIN RESPONSIBILITIES

The responsibilities are but not limited to:

• Keep accurate records of all outflows of funds – bank, cash, and credit card with appropriate chart of accounts in Excel and record verified transactions into QuickBooks.
• Keep accurate records of all inflows of funds – bank, and cash with appropriate chart of accounts in excel.
• Maintain an accurate reconciliation of accounts receivables compared to invoices and payments in excel, record verified transactions into Quick Books.
• Maintain accurate reconciliation of sales vs inventory.
• Proactively communicating with Social Enterprise management team regarding financial issues, including regular updates at team meetings and create other reports at request of management for individual products or projects.
• Maintain highest integrity of daily transactions ensuring all policies and procedures are being followed.
• Handle various financial and accounting transactions including document filling, cheque preparation and bank reconciliations, assist in preparations of sales invoices, payment collection, payroll processing and management and tax statutory compliance.
• Ensuring timely collection of payments from customers against sales invoices and follow up with the client where necessary.
• Detection of fraudulent transactions/issues and implementation of systems and controls to mitigate fraud.
• Upholding and enforcing all Q Coffee Ltd accounting policies and procedures and providing capacity building for staff on financial management.

REQUIREMENTS OF THE ROLE

• 3+ years of proven experience in for profit Finance or Accounting, hospitality industry experience preferred.
• Bachelor’s degree or equivalent experience. Professional qualifications (full or part) such as CPA, ACCA, ACA etc. would be a distinct advantage.
• Strong organizational skills with attention to detail and excellent time management.
• Hands on experience with QuickBooks online, or similar accounting software product preferred.
• Strong numerical capabilities and summarized accounting reports.
• Strong knowledge of local tax laws and EBM Version 2 in a retail/wholesale environment.
• Computer literacy, specifically MS Excel for Windows.
• Ability to maintain a high level of accuracy in preparing and entering information and methods of checking what has been submitted is correct.
• Demonstrate the following personal attributes – be honest, trustworthy, and respectful, possess cultural awareness and sensitivity and be flexible and demonstrate sound work ethics.

BONUS POINTS FOR:  

• Experience in the coffee industry and understanding of cafe financial operations.
• Well-developed interpersonal and communication skills; professional appearance and manner.
• Enthusiasm for developing and implementing systems in a growing organization at start-up phase.
• An infectious enthusiasm for coffee and all things customer experience.

KEY DELIVERABLES

• Accounts Payable:  Accurately records vendor bills in the accounting system and makes sure vendor payments are set up for payment in a timely manner.

Proper tracking on contract payments and timely management of such contracts. Ensuring transactions are properly documented for VAT registrations and EBM transactions. Process employee reimbursements once approved.

• Accounts Receivable:  Generates customer invoices and accurately posts customer transactions in the accounting system and correctly posts payments to the proper customer account.
• General Ledger:  Ensure monthly banking ledgers are recorded with accuracy and completeness for reconciliation by the Director of Finance for all operational and grant bank accounts. Prepare journal entries for pre-approval and post journals to the accounting ledger as directed.  Properly tracks and administers recurring entries. Assists the Director of Finance with end of month close.
• Inventory Management: Maintain and properly monitor and reconcile the organizations’ Fixed Assets, Inventory and Equipment for Resale monthly.
• Payroll: Prepare monthly payroll ledgers for Director of Finance to submit payroll in a timely manner. Prepare registrations to appropriate authority when directed.
• Cash Management:  Diligently reconciles the POS and cash receipts, recording as necessary with correct taxation annexes. Perform daily petty cash reports, diligently safeguarding the assets of the organization and providing the necessary receipts for each transaction. Alerting the Director of Finance of any suspicious banking activities. Opportunism on any VAT reclaimable.

KEY INDICATORS

• Correct bank and petty cash balances.
• Accurate reports on debtors/creditors.
• Proper records of inventory and fixed assets.
• Timely statutory returns and compliance.
• Audit readiness.