Administrative and Communication Officer at The Global Fund: (Deadline 31 March 2023)

Administrative and Communication Officer at The Global Fund: (Deadline 31 March 2023)

INTERNSHIP VACANCY

Title: Administrative and Communication Officer

TASKS AND RESPONSABILITIES 

Functional Area: 1. Organization and functioning of CCM management and support structures

1. Develop and update a Secretariat Root Directory for the storage and retrieval of Secretariat documentation
2. Manage PS agenda of meetings, visits and all relevant tasks outside the office
3. Ensure all CCM related documentation is prepared, disseminated and archived (in root directory files) for ease of access and reference
4. Contact CCM members and alternates well in advance of meetings and secure confirmation of attendance for quorum and majority votes
5. Prepare and distribute CCM invitations, agenda, and meeting packets in accordance with deadlines.
6. Draft minutes of all scheduled CCM general, ad-hoc and technical committee meetings and ensure all modification to meeting minutes are recorded and archived
7. Disseminate all approved minutes to CCM Members and Partners
8. Provide logistical support for organisation of CCM meetings
9. Provide logistical and administrative support for reception of CCM visitors, Technical Assistance, Global Fund and Donor delegations
10. Provide logistical and administrative support for organization of CCM Oversight Committee members and alternates site visits and participation at CCM sponsored events
11. Manage and administer the CCM Secretariat Office
12. Provide administrative support to the CCM Secretariat staff in the performance of their duties.
13. Draft workshop, field mission and CCM Meetings reports

Functional Area 2: Communication and Public Relations

1. Create and develop, edit and promote communications materials through social media, press releases, speeches)
2. Organize media interviews when necessary
3. Maintain digital media archives (photos, videos)
4. Prepare and manage the organization’s budget regarding communication
5. Work closely with the Grant Oversight and the Permanent Secretary for good web content management
6. Collect, edit and post stories and news on the website
7. Update the CCM Website with approved stories
8. Plan specific, timely campaigns across all platforms in line with CCM events and
9. Promote content through social media campaigns 

Core skills 

Technical skills

• Creative self-starter who is comfortable with both taking initiative and working in collaboration in both physical and virtual environments.
• Detail oriented with strong written and verbal communication skills
• Experience with Social Media applications, basic photo-editing and video-editing software, and internet browsers.
• Experience with Experience in Computed based graphic design
• Familiarity and facility with mainstream social media platforms, including but not limited to Facqadebook, Twitter, you tube, Instagram and LinkedIn.
• Ability to work in a fast-paced, deadline-oriented environment and to efficiently manage multiple tasks and tough compliance requirements.
• Self-motivated without need for daily oversight
• Ability to maintain organized documentation and archives.
• Proven ability to communicate and interact with high level officials in the Government, NGOs and the Global Fund Partners

Writing Skills

• Good command of English and French
• Proofreading and editing skills.
• Ability to create, compose and edit written materials.

Key qualifications and experience

Application procedures

Interested candidates are required  to submit their application file  including a motivation letter and an updated CV to [email protected] with copy to  [email protected]  (0788522812) or at CCM Rwanda Secretariat, Ministry of Health Building, Kicukiro, Sonatubes, 3^rd Floor, WING B.  Shortlisted applicants  will sit for a written and oral test.

Submission deadline: Friday, 31^st March 2023 at 17:00