Job
Administrative Assistant to Dean of School of Dentistry at University of Rwanda (UR): (Deadline 12 November 2024)
Administrative Assistant to Dean of School of Dentistry at University of Rwanda (UR): (Deadline 12 November 2024)
Job responsibilities
1. Managing Line Manager’s agenda • Keep the diary of appointments of the Line Manager. • Receive and orient visitors of the Line Manager. • Prepare the Line Manager travels, missions and meetings. • Prepare minutes of meetings organized in the Line Managers’ Office 2. Ensuring proper filing and orientation of documents in the office of the Line Manager. • File both electronic and hard documents in the office of the Line Manager. • Orient correspondences and monitor to ensure that feedback is provided. 3. Make sure that the confidential documents are recorded, treated and put in a safe custody • Receiving official mails and Calls of the Line Manager • Receiving text messages or telephone calls for the Line Manager. • Responding to the Line Manager of the corrections documents/files before it is signed. • Typewrite texts from the Line Manager. • Records keeping and registration of students marks in some offices concerned
Qualifications
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1Bachelor’s Degree in Public Administration
0 Year of relevant experience
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2Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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3Bachelor’s Degree in Management
0 Year of relevant experience
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4Bachelor’s Degree in Office Management
0 Year of relevant experience
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5Bachelor’s Degree in Business Management
0 Year of relevant experience
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6Bachelor’s Degree in Linguistics
0 Year of relevant experience
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7Bachelor’s Degree in Secretariat Studies
0 Year of relevant experience
Required competencies and key technical skills
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1Inclusiveness
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2Communication
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3Teamwork
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4Client/citizen focus
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5Commitment to continuous learning
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6Resource management skills
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7Time management skills
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8Results oriented
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9Office management skills
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10High integrity and professional ethical standards
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11Archive and documentation skills
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12High standards of professional ethics and Secrecy
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13Efficient, effective and economic use of resources
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14Decency and integrity.
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15Zero tolerance to corruption, rape and sexual harassment
