Administrative Assistant to the CGM Under Statute at GENDER MONITORING OFFICE (GMO): (Deadline 20 September 2023)
Job description
– Management of CGM’s office and provide advice on administrative issues;
– Identify and ensure that all logistical matters of CGM office are addressed;
– Screen and distribute incoming and outgoing correspondences and maintain their register;
– Receive, sort and distribute documents to different departments accordingly ;
– Draft and or correct and proofread prepared letters;
– Ensure timely follow up of local and international travels;
– Schedule meetings and prepare the necessary materials;
– Coordinate all activities related to receiving visitors of CGM;
– Establish filing system for CGM office, update and effectively maintain correspondences and documents;
– Take minutes at various meetings chaired by the CGM;
– Receive and answer telephones and orient them accordingly;
– Participate in the planning and budgeting process of the Gender Monitoring Office;
– Submit periodical reports to the Chief Gender Monitor;
– Performing any other task as may be assigned by Supervisor;
Minimum Qualifications
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Bachelor’s Degree in Economics
0 Year of relevant experience
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Bachelor’s Degree in Public Administration
0 Year of relevant experience
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Bachelor’s Degree in Administrative Sciences
0 Year of relevant experience
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Bachelor’s Degree in Sociology
0 Year of relevant experience
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Bachelor’s Degree in International Relations
0 Year of relevant experience
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Bachelor’s Degree in Management
0 Year of relevant experience
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Bachelor’s Degree in Communication
0 Year of relevant experience
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Bachelor’s Degree in Journalism
0 Year of relevant experience
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Bachelor’s Degree in Public Relations
0 Year of relevant experience
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Bachelor’s Degree in Media
0 Year of relevant experience
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Bachelor’s Degree in Law
0 Year of relevant experience
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Bachelor’s Degree in Development Studies
0 Year of relevant experience
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Bachelor’s Degree in Procurement
0 Year of relevant experience
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Bachelor’s Degree in Psychology
0 Year of relevant experience
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Bachelor’s Degree in Accounting
0 Year of relevant experience
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Bachelor’s Degree in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Social Work
0 Year of relevant experience
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Bachelor’s Degree in Political Sciences
0 Year of relevant experience
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Bachelor’s Degree in Finance
0 Year of relevant experience
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Bachelor’s Degree in Marketing
0 Year of relevant experience
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Bachelor’s Degree in Business Administration
0 Year of relevant experience
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Bachelor’s Degree in Business Information Technology
0 Year of relevant experience
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Bachelor’s Degree in Translation and Interpretation
0 Year of relevant experience
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Bachelor’s Degree in Hospitality Management
0 Year of relevant experience
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Bachelor of Office Administration and Management
0 Year of relevant experience
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Bachelor’s degree in travel and tourism management
0 Year of relevant experience
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Bachelor’s Degree in Linguistic and Literature
0 Year of relevant experience
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BA HON IN ART AND CREAT INDUST
0 Year of relevant experience
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BA HON IN ART AND PUBLISHING
0 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Analytical skills
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Office management skills
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Attention to details and deadline-oriented
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Analytical, problem solving and organizational skills
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Time management skills
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Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage
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Excellent Communication, Organizational, and Interpersonal Skills
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Computer knowledge (Ms Work, Power Point and Internet skills)
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