Administrative Assistant to the DDG at RWANDA WATER RESOURCES BOARD (RWB): (Deadline 1 February 2022)

Administrative Assistant to the DDG at RWANDA WATER RESOURCES BOARD (RWB): (Deadline 1 February 2022)

Administrative Assistant to the DDG at RWANDA WATER RESOURCES BOARD (RWB): (Deadline 1 February 2022)

Job description

Assisting the Deputy Director General in his daily
administrative duties;

Analysis and summarizing of documents to be
submitted to the DDG for approval;

Identification of priority files to be submitted to the
DDG

Recording, processing and filing of DDG confidential
documents

Answering telephone calls for the DDG’s Office

Forwarding correspondences to their destination

Keeping the DDG’s appointments diary

Scheduling DDG’s meetings( both internal and external)

Coordinating travel arrangements for the Deputy
Director General (internal and international)

Submission of regular activity reports

Performing any other duties assigned by the Supervisor

Minimum Qualifications

  • Advanced Diploma in Secretarial Studies

    Experience: 0

  • Advanced Diploma in Office Management

    Experience: 0

  • Bachelor’s Degree in Secretarial Studies

    Experience: 0

  • Bachelor’s Degree in Public Administration

    Experience: 0

  • Bachelor’s Degree in Administrative Sciences

    Experience: 0

  • Bachelor’s Degree in Management

    Experience: 0

  • Bachelor’s Degree in Office Management

    Experience: 0

  • Bachelor’s Degree in Business Administration

    Experience: 0

  • Bachelor’s Degree in Sociology

    Experience: 0

Competency and Key Technical Skills

  • Integrity

  • Strong critical thinking skills and excellent problem solving skills.

  • Inclusiveness

  • Accountability

  • Communication

  • Teamwork

  • Client/citizen focus

  • Professionalism

  • Commitment to continuous learning

  • Resource management skills

  • Analytical skills

  • Problem solving skills

  • Decision making skills

  • Time management skills

  • Risk management skills

  • Results oriented

  • Digital literacy skills

  • Office management skills

  • Resource management skills

  • Problem solving skills

  • Decision making skills

  • Time management skills

  • Risk management skills

  • Results oriented

  • Digital literacy skills

  • Fluent in Kinyarwanda, English and/or French. Knowledge of all is an advantage

  • Analytical skills;

  • Demonstrated knowledge in material resources management;

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