Administrative Assistant to the Mayor at NYAMASHEKE DISTRICT: (Deadline 12 January 2022)
Job description
– Read and verify the form and substance of documents submitted to the Mayor of the City of Kigali;
– Prepare the Mayor’s agenda, including appointments schedule;
– Prepare, manage, record and dispatch correspondences by or intended for the Mayor of the City of Kigali;
– Manage the Office of the Mayor and handle his/her visitors;
– Make logistical arrangements for all meetings chaired by the Mayor of the City of Kigali;
– Arrange external meetings and appointments of the Mayor of the City of Kigali;
– Organize travels for the Mayor of the City and work hand in hand with public relations, customer care to provide protocol to Mayor’s visitors.
Minimum Qualifications
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Advanced Diploma in Secretarial Studies
Experience: 0
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Advanced Diploma in Office Management
Experience: 0
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Bachelor’s Degree in Public Administration
Experience: 0
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Bachelor’s Degree in Administrative Sciences
Experience: 0
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Bachelor’s Degree in Sociology
Experience: 0
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Bachelor’s Degree in Management
Experience: 0
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Bachelor’s Degree in Law
Experience: 0
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Bachelor’s Degree in Social Work
Experience: 0
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Office management skills
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Time management skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
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Ability to maintain discretion & Confidentiality;
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Excellent Communication, report writing and presentation skills;
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Ability to use discretion and maintain confidentiality
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Excellent Communication Skills
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Computer knowledge (Work Processing, Power Point and Internet)
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Analytical and problem solving skills
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