Administrative Assistant to the Mayor at NYAMASHEKE DISTRICT: (Deadline 12 January 2022)

Administrative Assistant to the Mayor at NYAMASHEKE DISTRICT: (Deadline 12 January 2022)

Administrative Assistant to the Mayor at NYAMASHEKE DISTRICT: (Deadline 12 January 2022)

Job description

– Read and verify the form and substance of documents submitted to the Mayor of the City of Kigali;
– Prepare the Mayor’s agenda, including appointments schedule;
– Prepare, manage, record and dispatch correspondences by or intended for the Mayor of the City of Kigali;
– Manage the Office of the Mayor and handle his/her visitors;
– Make logistical arrangements for all meetings chaired by the Mayor of the City of Kigali;
– Arrange external meetings and appointments of the Mayor of the City of Kigali;
– Organize travels for the Mayor of the City and work hand in hand with public relations, customer care to provide protocol to Mayor’s visitors.

Minimum Qualifications

  • Advanced Diploma in Secretarial Studies

    Experience: 0

  • Advanced Diploma in Office Management

    Experience: 0

  • Bachelor’s Degree in Public Administration

    Experience: 0

  • Bachelor’s Degree in Administrative Sciences

    Experience: 0

  • Bachelor’s Degree in Sociology

    Experience: 0

  • Bachelor’s Degree in Management

    Experience: 0

  • Bachelor’s Degree in Law

    Experience: 0

  • Bachelor’s Degree in Social Work

    Experience: 0

Competency and Key Technical Skills

  • Integrity

  • Strong critical thinking skills and excellent problem solving skills.

  • Inclusiveness

  • Accountability

  • Communication

  • Teamwork

  • Client/citizen focus

  • Professionalism

  • Commitment to continuous learning

  • Office management skills

  • Time management skills

  • Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage

  • Ability to maintain discretion & Confidentiality;

  • Excellent Communication, report writing and presentation skills;

  • Ability to use discretion and maintain confidentiality

  • Excellent Communication Skills

  • Computer knowledge (Work Processing, Power Point and Internet)

  • Analytical and problem solving skills

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