Administrative Assistant to the PS at MINEMA: (Deadline 30 September 2022)
Job description
1. Managing Permanent Secretary Agenda
• Keep the diary of appointments of the Permanent Secretary;
• Receive and orient visitors of the Permanent Secretary;
• Prepare logistics relating to the Permanent Secretary travels, missions and meetings.
2. Ensuring proper filing and orientation of documents in the office of the Permanent Secretary
• Filing both electronic and hard documents in the office of the Permanent Secretary;
• Orient correspondences and monitor to ensure that feedback is provided.
3. Receiving official mails and calls of the Permanent Secretary
• Receiving text messages or telephone calls for the Permanent Secretary
• Ensure corrections of documents / files before it is signed by the Permanent Secretary.
• Typewrite texts from the Permanent Secretary.
4. Assist the Permanent Secretary in monitoring of activities and service delivery
Monitor the progress of service delivery and notify relevant offices;
Monitor progress of instructions, orders, assignments, orientation and guidance provided by the Permanent Secretary to different offices.
Minimum Qualifications
-
Bachelor’s Degree in Economics
0 Year of relevant experience
-
Advanced Diploma in Secretarial Studies
0 Year of relevant experience
-
Advanced Diploma in Office Management
0 Year of relevant experience
-
Bachelor’s Degree in Public Administration
0 Year of relevant experience
-
Bachelor’s Degree in Educational Sciences
0 Year of relevant experience
-
Bachelor’s Degree in International Relations
0 Year of relevant experience
-
Bachelor’s Degree in Management
0 Year of relevant experience
-
Bachelor’s Degree in Communication
0 Year of relevant experience
-
Bachelor’s Degree in Journalism
0 Year of relevant experience
-
Bachelor’s Degree in Public Relations
0 Year of relevant experience
-
Bachelor’s Degree in Media
0 Year of relevant experience
-
Bachelor’s Degree in Law
0 Year of relevant experience
-
Bachelor’s Degree in Psychology
0 Year of relevant experience
-
Bachelor’s Degree in Accounting
0 Year of relevant experience
-
Bachelor’s Degree in Office Management
0 Year of relevant experience
-
Bachelor’s Degree in Social Work
0 Year of relevant experience
-
Bachelor’s Degree in Supply Chain Management
0 Year of relevant experience
-
Bachelor’s Degree in Marketing
0 Year of relevant experience
-
Bachelor of Science in Information Technology
0 Year of relevant experience
-
Bachelor’s Degree in Business Administration
0 Year of relevant experience
-
Bachelor’s Degree in Linguistics
0 Year of relevant experience
-
Bachelor’s Degree in Hotel Management
0 Year of relevant experience
-
Bachelor’s Degree in Tourism Management with Language
0 Year of relevant experience
-
Bachelor’s Degree in Hospitality and Tourism Management
0 Year of relevant experience
-
Bachelor’s Degree in Tourism,
0 Year of relevant experience
-
Bachelor’s Degree in Secretariat Studies
0 Year of relevant experience
-
Bachelor’s Degree in Sociology
0 Year of relevant experience
-
Bachelor’s Degree in Translation and Interpreting
0 Year of relevant experience
-
Bachelor’s degree in Administration Science
0 Year of relevant experience
-
Bachelor’s Degree in Hospitality Management
0 Year of relevant experience
Competency and Key Technical Skills
-
N/A
-
Strong critical thinking skills and excellent problem solving skills.
-
Inclusiveness
-
Accountability
-
Communication
-
Teamwork
-
Client/citizen focus
-
Professionalism
-
Commitment to continuous learning
-
Analytical skills
-
Problem solving skills
-
Decision making skills
-
Time management skills
-
Risk management skills
-
Results oriented
-
Digital literacy skills
-
Office management skills
-
Knowledge of office management
-
Risk Resource management skills
-
Problem solving skills
-
Decision making skills
-
Digital literacy skills
-
Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
-
Knowledge of admistrative procedures and system such us filling and record keeping
Kindly Note
All Jobs and Opportunities Published on mucuruzi.com are completely free to apply. A candidate should never pay any fee during the recruitment Process. Even if mucuruzi.com does its best to avoid any scam job or opportunity offer, a job seeker or an opportunity seeker is 100% responsible of applying at his own risk.
Check well before applying, if you doubt about the eligibility of any offer do not apply and notifie to mucuruzi.com via this email: [email protected] and remember to never pay any fee to have a job or get any opportunity, if you do so, do it at your own risk.
