Administrative Assistant to the PS at MINEMA: (Deadline 30 September 2022)

Administrative Assistant to the PS at MINEMA: (Deadline 30 September 2022)

Administrative Assistant to the PS at MINEMA: (Deadline 30 September 2022)

Job description

1. Managing Permanent Secretary Agenda
• Keep the diary of appointments of the Permanent Secretary;
• Receive and orient visitors of the Permanent Secretary;
• Prepare logistics relating to the Permanent Secretary travels, missions and meetings.
2. Ensuring proper filing and orientation of documents in the office of the Permanent Secretary
• Filing both electronic and hard documents in the office of the Permanent Secretary;
• Orient correspondences and monitor to ensure that feedback is provided.
3. Receiving official mails and calls of the Permanent Secretary
• Receiving text messages or telephone calls for the Permanent Secretary
• Ensure corrections of documents / files before it is signed by the Permanent Secretary.
• Typewrite texts from the Permanent Secretary.
4. Assist the Permanent Secretary in monitoring of activities and service delivery
 Monitor the progress of service delivery and notify relevant offices;
 Monitor progress of instructions, orders, assignments, orientation and guidance provided by the Permanent Secretary to different offices.

Minimum Qualifications

  • Bachelor’s Degree in Economics

    0 Year of relevant experience

  • Advanced Diploma in Secretarial Studies

    0 Year of relevant experience

  • Advanced Diploma in Office Management

    0 Year of relevant experience

  • Bachelor’s Degree in Public Administration

    0 Year of relevant experience

  • Bachelor’s Degree in Educational Sciences

    0 Year of relevant experience

  • Bachelor’s Degree in International Relations

    0 Year of relevant experience

  • Bachelor’s Degree in Management

    0 Year of relevant experience

  • Bachelor’s Degree in Communication

    0 Year of relevant experience

  • Bachelor’s Degree in Journalism

    0 Year of relevant experience

  • Bachelor’s Degree in Public Relations

    0 Year of relevant experience

  • Bachelor’s Degree in Media

    0 Year of relevant experience

  • Bachelor’s Degree in Law

    0 Year of relevant experience

  • Bachelor’s Degree in Psychology

    0 Year of relevant experience

  • Bachelor’s Degree in Accounting

    0 Year of relevant experience

  • Bachelor’s Degree in Office Management

    0 Year of relevant experience

  • Bachelor’s Degree in Social Work

    0 Year of relevant experience

  • Bachelor’s Degree in Supply Chain Management

    0 Year of relevant experience

  • Bachelor’s Degree in Marketing

    0 Year of relevant experience

  • Bachelor of Science in Information Technology

    0 Year of relevant experience

  • Bachelor’s Degree in Business Administration

    0 Year of relevant experience

  • Bachelor’s Degree in Linguistics

    0 Year of relevant experience

  • Bachelor’s Degree in Hotel Management

    0 Year of relevant experience

  • Bachelor’s Degree in Tourism Management with Language

    0 Year of relevant experience

  • Bachelor’s Degree in Hospitality and Tourism Management

    0 Year of relevant experience

  • Bachelor’s Degree in Tourism,

    0 Year of relevant experience

  • Bachelor’s Degree in Secretariat Studies

    0 Year of relevant experience

  • Bachelor’s Degree in Sociology

    0 Year of relevant experience

  • Bachelor’s Degree in Translation and Interpreting

    0 Year of relevant experience

  • Bachelor’s degree in Administration Science

    0 Year of relevant experience

  • Bachelor’s Degree in Hospitality Management

    0 Year of relevant experience

Competency and Key Technical Skills

  • N/A

  • Strong critical thinking skills and excellent problem solving skills.

  • Inclusiveness

  • Accountability

  • Communication

  • Teamwork

  • Client/citizen focus

  • Professionalism

  • Commitment to continuous learning

  • Analytical skills

  • Problem solving skills

  • Decision making skills

  • Time management skills

  • Risk management skills

  • Results oriented

  • Digital literacy skills

  • Office management skills

  • Knowledge of office management

  • Risk Resource management skills

  • Problem solving skills

  • Decision making skills

  • Digital literacy skills

  • Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage

  • Knowledge of admistrative procedures and system such us filling and record keeping

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