Administrative Assistant to the PS at MINEMA: (Deadline 30 September 2022)
Job description
1. Managing Permanent Secretary Agenda
• Keep the diary of appointments of the Permanent Secretary;
• Receive and orient visitors of the Permanent Secretary;
• Prepare logistics relating to the Permanent Secretary travels, missions and meetings.
2. Ensuring proper filing and orientation of documents in the office of the Permanent Secretary
• Filing both electronic and hard documents in the office of the Permanent Secretary;
• Orient correspondences and monitor to ensure that feedback is provided.
3. Receiving official mails and calls of the Permanent Secretary
• Receiving text messages or telephone calls for the Permanent Secretary
• Ensure corrections of documents / files before it is signed by the Permanent Secretary.
• Typewrite texts from the Permanent Secretary.
4. Assist the Permanent Secretary in monitoring of activities and service delivery
Monitor the progress of service delivery and notify relevant offices;
Monitor progress of instructions, orders, assignments, orientation and guidance provided by the Permanent Secretary to different offices.
Minimum Qualifications
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Bachelor’s Degree in Economics
0 Year of relevant experience
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Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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Advanced Diploma in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Public Administration
0 Year of relevant experience
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Bachelor’s Degree in Educational Sciences
0 Year of relevant experience
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Bachelor’s Degree in International Relations
0 Year of relevant experience
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Bachelor’s Degree in Management
0 Year of relevant experience
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Bachelor’s Degree in Communication
0 Year of relevant experience
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Bachelor’s Degree in Journalism
0 Year of relevant experience
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Bachelor’s Degree in Public Relations
0 Year of relevant experience
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Bachelor’s Degree in Media
0 Year of relevant experience
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Bachelor’s Degree in Law
0 Year of relevant experience
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Bachelor’s Degree in Psychology
0 Year of relevant experience
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Bachelor’s Degree in Accounting
0 Year of relevant experience
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Bachelor’s Degree in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Social Work
0 Year of relevant experience
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Bachelor’s Degree in Supply Chain Management
0 Year of relevant experience
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Bachelor’s Degree in Marketing
0 Year of relevant experience
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Bachelor of Science in Information Technology
0 Year of relevant experience
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Bachelor’s Degree in Business Administration
0 Year of relevant experience
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Bachelor’s Degree in Linguistics
0 Year of relevant experience
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Bachelor’s Degree in Hotel Management
0 Year of relevant experience
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Bachelor’s Degree in Tourism Management with Language
0 Year of relevant experience
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Bachelor’s Degree in Hospitality and Tourism Management
0 Year of relevant experience
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Bachelor’s Degree in Tourism,
0 Year of relevant experience
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Bachelor’s Degree in Secretariat Studies
0 Year of relevant experience
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Bachelor’s Degree in Sociology
0 Year of relevant experience
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Bachelor’s Degree in Translation and Interpreting
0 Year of relevant experience
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Bachelor’s degree in Administration Science
0 Year of relevant experience
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Bachelor’s Degree in Hospitality Management
0 Year of relevant experience
Competency and Key Technical Skills
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N/A
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Analytical skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Office management skills
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Knowledge of office management
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Risk Resource management skills
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Problem solving skills
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Decision making skills
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Digital literacy skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
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Knowledge of admistrative procedures and system such us filling and record keeping
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