Administrative Liaison Officer at Ngoma District: (Deadline 3 June 2024)

– Read and verify the form and substance of documents submitted by the heads of Units and or Sectors’ Executive Secretaries; – Dispatch documents to the District staff, monitor the status of each document and alert the Executive Secretary on any delay in delivery and processing of each document; – Handle correspondences intended for/from the District’s Executive Secretary; – Manage the agenda of District Executive Secretary and make logistical arrangements of all meetings chaired by him/her; – Serve as minutes taker to all meetings chaired by the District Executive Secretary; – Set up, ensure proper custody and constantly update an effective filing system of correspondences of the District Executive Secretary; – Manage the Office of the Executive Secretary and handle his/her visitors; – Arrange external meetings and appointments of the Executive Secretary and organize his/her travels; – Work hand in hand with concerned staff to provide protocol to Executive Secretary’s visitors.