CDAT –Procurement Officer at Development Bank of Rwanda (BRD): (Deadline 31 October 2022)

Background Information

Job Title:  CDAT – PROCUREMENT OFFICER

Current Grade: JG6

Department: HUMAN CAPITAL & CORPORATE SERVICES 

Dual Reports: Administratively to CDAT Project Coordinator and Manager and Functionally Corporate Services

Direct Reports: N/A

Indirect Reports: N/A

Contract Terms: 5years renewable fixed term 

Main Responsibilities of the Job

• Reviewing and ensuring that all procurement requests submitted for financing through the projects are eligible and in accordance with World Bank procurement regulations
• Determining the most appropriate method of procurement to be used.
• Assist to identify, specify, estimate the cost of, and consolidate in packages (as appropriate) the procurement of goods, works and services as may be required by World Bank and BRD Procurement procedures.
• Prepare appropriate bidding documents, including specific procurement notices, for goods and services, etc.
• Coordinate the bid opening proceedings and closing sessions and prepare bid opening reports for use in preliminary evaluation.
• Organize tender committee meetings to evaluate bids and proposals involving summarizing the bid documents, inviting, and sharing bid documents to all tender committee members, taking minutes of the meetings, preparing the evaluation reports, get the report approved by the Tender Committee.
• Notify the successful and unsuccessful bidders once the management has approved bid evaluations and invite the successful ones for contract negotiation.
• Facilitate the contract negotiation with the successful bidder
• Receive and inspect goods and services to ensure adherence to technical specifications and terms of reference.
• Maintain and update records of standard unit costs, technical specifications for goods, and local and international vendors and service providers.
• Maintain a well-organized filling system of procurement records.
• Avail procurement documents for use during the internal and external audits and prepare implementation matrix for audit findings to ensure compliance to audit recommendations.
• Conduct supplier appraisals and develop a report on a quarterly basis to avoid poorly rated suppliers from future bids
• Review and update the supplier database on a regular basis to minimize the cost of advertisement.
• Perform any other duties as per instructions for his/her superiors.

Performance indicators

• Compliance with the procurement policies and procedures
• Update of supplier database
• Value for money on all procurement activities
• Fast track turnaround of procurement processes
• Safe custody of procurement records

Working relationships 

• Head of Human and Corporate services and Head of SPIU
• Manager Corporate Services & CDAT Coordinator
• Heads of cost centers
• Staff within the Human and Corporate services and SPIU
• Suppliers/Service Providers
• World Bank and other stakeholders of BRD

Professional, academic qualifications and experience

• Master’s degree or bachelor’s degree in, Procurement, logistics, supply chain, Project Management, Management, Law or any other related field. To have CIPS will be an added advantage.
• Three (3) years of practical experience for master’s and five (5) years of practical experience for bachelor’s degree directly relevant to the area of procurement,
• Familiarity with World Bank procurement regulations and any other procurement regulation will be an added advantage.
• Proven competence in the use of computer software applications including spreadsheets (Excel) and word-processing packages,