Corporate Services Program Manager at HIV-NATIONAL STRATEGIC FUNDING-PROJECT MODEL: (Deadline 26 June 2022)

Corporate Services Program Manager at HIV-NATIONAL STRATEGIC FUNDING-PROJECT MODEL: (Deadline 26 June 2022)

Job description

Under supervision of the RBC/SPIU Coordinator, the Corporate Services Program Manager ensures overall coordination of financial, administrative and procurement operational aspects of the RBC/SPIU.

1) Administrative function:
– To supervise, control and coordinate activities related to Administration and HR;
– To supervise, control and coordinate Procurement activities for planning tenders that are likely to be awarded during the
budgetary year, on annual basis, and in accordance with the annual budget of every project;
– To ensure the coordination between projects and different partners involved in areas covered by different components;
– To put in place the supervision tools that can facilitate a quick and effective fiduciary evaluation component of sub
recipients;
– To put in place policies in the area of training and refresher courses of the personnel;
– To coordinate and facilitate short term consultants;
– Manage various conventions governing the cooperation framework between the RBC and various partners;
– Coordinate annual performance evaluation of RBC/SPIU staff and ensure timely payment of Pay As You Earn Tax ( PAYE) per
each staff;
– Coordinate management contract of services and supplies that are given to RBC/SPIU;
– To ensure the application of the Procedures Manual.

2) Financial function:
– To supervise, control and coordinate staff working on activities related to Finances of donor projects under RBC/SPIU
management;
– Formulate and submit to Coordinator requests to donors for funds disbursement
– Verify and finalize budget reallocation proposals of Bilateral and Multilateral projects before its submission to appropriated
forum/decision makers by the SPIU Coordinator for approval;
– Verification and approval of financial statements;
– Facilitate different assessments, external and internal audits and implement its financial recommendations;
– To contribute actively to the preparation of annual action plans and annual budget of the PR and to monitor their
implementation;
– To propose policies and the guidance for financial decisions;
– To ensure the optimal utilization of the Integrated Financial Management System (IFMS) functions for appropriate technical,
administration and financial monitoring enabling timely identification and resolution of problems;
– To compile and summarize quarterly reports on financial progress of the RBC/SPIU portfolio prepared by the finance and
administration team in RBC/SPIU Corporate Services Program;
– To produce quarterly progress reports on the performance of the RBC/SPIU and sub recipients;
– To coordinate technical assistance to SRs for preparing periodical financial statement;
– To ensure that the management of project funds, human resources, and RBC/SPIU fixed assets is performed in accordance
with legal provisions related to the management of public funds and property, as well as HSDP procedures and requirements.

3) Procurement function:
– Ensure the availability of annual procurement plans for all multilateral and bilateral projects under RBC/SPIU, basing on
funded actions plans;
– Liaise with the Procurement Coordination Specialist to ensure that all tenders are published and processed on time ;
– Liaise with the Procurement Coordination Specialist to ensure the proper management of contracts;
– Take necessary measures to ensure that goods and services are delivered and stored safely in accordance with provisions
of tenders;
– Ensure availability of all required quarterly, monthly, semester or annual RBC/SPIU procurement related reports.

4) Budget function:
– Coordinate all budgeting process;
– Coordinate and review all budget execution reports: quarterly, semester and annual of all grants;
– Coordinate and ensure control of budgets and action plans at the level of both the RBC/SPIU and SRs;
– Coordinate the assessment of budget execution, prepare budget reallocation proposals in collaboration with RBC/SPIU
Operation Program Manager and verify the implementation of previous decisions addressing any budget issue;
– Coordinate the preparation of quarterly, semester and annual budget reports;
– Supervise and evaluate the budget team and standalone accountant doing budget execution review of their (Medium size)
Grant;
– Supervise the entering of all budgets in the accounting software to monitor its implementation.