Country Finance Officer at SNV Rwanda: (Deadline 31 December 2023)

Country Finance Officer at SNV Rwanda: (Deadline 31 December 2023)

Job – Opportunity – Country Finance Officer  

WHY CHOOSE SNV

SNV the Netherlands Development Organization is a global development partner working in more than 25 countries in Asia and Africa. In Rwanda, SNV has been working for more than 30 years to improve people’s livelihoods by strengthening the capacities of public and private sector organizations and catalyzing partnerships. It does so by helping to realize the national development goals in three sectors: Agri-Food; Renewable Energy; and Water. SNV supports development in these sectors by working with the government, civil society, and private sector organizations.

JOB SPECIFICATION

• Position: Country Finance Officer
• Duty Station: Kigali, Rwanda
• Contract type: National employment contract
• Reports: Deputy Country Finance Manager
• Direct Reports: N/A
• Collaborations: Finance Team, Operations Team, Technical Staff, Subgrantees.

SUMMARY OF ROLE

SNV is hiring the Country Finance Officer to support the country’s finance function. Reporting to the Deputy Country Finance Manager, the Country Finance officer will focus on correct and exhaustive country and project finance, reported in a timely manner, all of which is compliant to SNV policies and procedures as well as donor procedures, regulations and guidelines.

The Country Finance Officer checks, executes, consolidates and reports on financial and non-financial data in the country and checks financial project administration. Ensures the stability and transparency of the overall country finances, in order to be compliant to SNV’s corporate financial guidelines and procedures as well as donor requirements, accounting and reporting regulations.

ESSENTIAL FUNCTIONS

Financial Advice and Information

• Provides (non) requested financial data, analyses and advice to relevant internal and external parties as input for further decision-making and handling. Gives advice, balancing country interests, relevant regulation, corporate standards and guidelines, considering the project set-up with different donor(s) and in line with business requirements and SNV’s corporate financial guidelines and regulations. Answers questions regarding financial administration and data, based on requests and corporate procedures. Contributes to global finance procedures and guidelines, finance strategy in the country and project finance by giving feedback and proposing changes.

Financial Accounting and Administration

• Executes, checks and consolidates all necessary activities to assure complete and correct allocation of costs and time. Ensures that internal- and external reporting are aligned to financial regulations, SNV financial standards and guidelines and donor requirements. Assists in the management of intercompany projects.

Financial Planning and Control

• Supports all budget holders in being compliant to internal- and external procedures and regulations and SNV and donor guidelines regarding the financial administration of country operations and projects. If applicable executes or supports in execution of all financial related activities within the country (annual budgeting process, periodic forecasting, support control, monitoring and auditing).

Financial Reporting & Compliance

• Provides (input for) financial reports and analysis, to provide insight in the overall country and projects financial status to both internal and external (e.g. donors) parties in order to safeguard financial performance, profitability and to estimate financial risks and take precautions.
• Ensures correct, exhaustive reporting to donors within agreed timelines, in line with donor and SNV financial guidelines
• Coordinate, Preparing and submitting financial reports to the Deputy Country Finance Manager or CFM for review before submitting to the donors.
• Ensure donor compliance throughout the project cycle, from inception, execution, and project closure.
• Assist in the preparation of the annual SNV financial statement in compliance with the country’s financial reporting framework.
• Coordinate internal and external audits for both the organisation and individual project audits. Filing annual returns and ensuring SNV remain compliant throughout the year.

Budgeting:

• Assists in development of budgets in proposals up to budget value of the set threshold. Takes the lead or supports in the financial part of a proposal from start to submission by developing, reviewing and refining budgets in line with full cost recovery policy, donor requirements, Finance-, Human Resources- and Business Development policies and procedures. Supports the registration of financial data (coherence of data) in diverse information systems. Assists in the capacity building of new implementation partners in sub grants management.
• Collaborate with project managers/budget holders to develop project budgets in compliant to internal and external procedures and regulations and SNV and donor guidelines regarding the financial administration of country operations and projects.
• Monitoring budgets and identifying any variances between projected spending and actual spending to ensure that expenses do not exceed funds available.
• Ensure that budget proposals are realistic, accurate, and in compliance with donor requirement.
• Provide regular reports and analysis to DCFM and CFM, PMs, highlighting variances and proposing corrective actions.
• If applicable executes or supports in execution of all financial related activities within the country (annual budgeting process, periodic forecasting, support control, monitoring, and auditing).

Business Development

• Assists in development of budgets in proposals up to budget value of the set threshold.
• Supports in the financial part of a proposal from start to submission by developing, Prepare budgets in line with full cost recovery policy, donor requirements, Finance-, Human Resources- and Business Development policies and procedures.

(Sub) Grants Management

• Assists in the capacity building of new implementation partners in sub-grant management.
• Assists DCFM in performing due diligence for new implementation partners, provides support in setting up the systems and procedures to frame grant management, builds implementation partner capacity in grant management, and ensures the monitoring of grant management by implementation partners.

People Management

• Guides, develops, coaches and motivates the finance employees, in order to realise department’s objectives

EDUCATION/EXPERIENCE REQUIREMENTS

• Bachelor’ s degree Business Administration, Accounting, Management, Finance or a related field. Masters Degree in above mentioned domains and CPA/ACCA are preferred.
• At least 5-7 years at senior level in finances responsibilities for an international organization or private institutions
• Well-seasoned level of financial professional, with strong experience in Finance and audit and full understanding of the core processes and can acts as discussion partner on country level for financial matters.
• Accuracy, the ability to work accurate and diligent, with an eye for detail aimed at preventing mistakes
• Attention to detail, the ability to effectively and consistently process detailed information
• Controlling progress, the ability to control the progress of employees’ processes, tasks, activities and of one’s own work and responsibilities.
• Service minded, the ability to be of service, driven to quickly and adequately execute tasks for others
• Problem analysis, the ability to detect problems, recognise important information and link various data to trace potential causes and look for relevant details.
• Integrity, adherence to the standards, values and rules of conduct associated with one’s position and the culture in which one operates. Being incorruptible.
• Result orientation, the ability to take direct action in order to attain or exceed objectives.
• Conceptual working and thinking level with several years of experience in finance and administration
• Demonstrated knowledge and understanding of donor regulations and compliance issues related to management of donor funds,
• Experience in Grant accounting/management
• Proven experience in risk management
• Excellent communication and organization skills.
• Ability to use online accounting systems

COMPETENCIES:

Managing Performance: Ability to plan and design practices, processes and procedures that allow for effective management of people, resources and processes to optimize overall organizational performance. Managing for performance includes the ability to delegate and encourage growth and leadership across the team(s) as part of maximizing performance and productivity.

Strategic Thinking: Applies organizational knowledge to identify and maintain focus on key success factors for SNV while recognizing, anticipating and resolving organizational challenges. Ability to develop organization- and industry-specific expertise and apply sound decision-making processes to reach productive resolutions that translates strategy into actionable business plans.

Effective Communication (Oral & Written): Understands effective communication concepts, tools and techniques; ability to effectively transmit, explain complex technical concepts in simple, clear language appropriate to the audience; and receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors

Risk Management: Knowledge of processes, tools and techniques for assessing and controlling the organization’s exposure to risks of various kinds; ability to apply this knowledge appropriately to diverse situations.

Innovation: Develops new, better or significantly different ideas, methods, solutions or initiatives within assigned role that result in improvement of SNV’ s performance and meeting objectives, results and global commitments.

Accountability: Holds self and others accountable for all work activities, research and personal actions and decisions; follows through on commitments and focuses on those activities that have the greatest impact on meeting measurable high-quality results for SNV’ s success. Exercises ethical practices, respectful words and behaviors, and equitable treatment of others in all activities.

HOW TO APPLY 

The application file containing the following documents should consolidated in one PDF file & submitted to the Country Director via our recruitment portal – via Smart Recruiters at https://smrtr.io/hGSSh  , no later than December 31, 2023.

The application file includes Motivation letter, Updated CV which has 3 professional references, including current and previous direct supervisors with their full names, phone number and email address; 

Shortlisting 

Shortlisting and interviews will be done on rolling basis until the position is filled. Only applicants fulfilling the above requirements will be contacted. If you do not hear from us within one month from the submission date of your application, consider your application unsuccessful. 

Working at SNV  

SNV is a great place to work and prides itself on its comprehensive benefits package.  We offer competitive salaries and a dynamic inclusive work environment. 

SNV is proud to be an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law, and requires affirmative action to ensure equality of opportunity in all aspects of employment.  This is also to include inquiry about, disclosing, or discussing their compensation or the compensation of other applicants or employees. 

SNV offers a challenging work environment, opportunities to lead and innovate, and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit from, and contribute to, an internal and global network of experts.

For more information on SNV, please refer to our website: www.snv.org 

Vetting 

SNV carries out rigorous background and reference checks concerning possible safeguarding incidents for all candidates applying for International determined positions. As SNV participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a request to past employers to fill in a questionnaire regarding Misconduct (sexual exploitation, sexual abuse, or sexual harassment), the “Statement of Conduct“. This Statement of Conduct adopts the definitions used in the Scheme.

Data Protection assurance

SNV will not retain your Personal Data for longer than is allowed by law or is necessary for the Purposes.

If you are selected and offered employment, the Personal Data you have provided will be used by SNV for the purpose of human resource management and administration. If you are unsuccessful on this occasion to secure employment with SNV, SNV will retain your Personal Data for one (1) year for the purpose of considering you for other suitable positions as and when they arise. If you do not wish to be considered for other suitable positions by SNV, please indicate accordingly in the acknowledgment section.

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