Director of Civil Registration & Data collection Under Statute at NATIONAL IDENTIFICATION AGENCY(NIDA): (Deadline 15 December 2022)

Director of Civil Registration & Data collection Under Statute at NATIONAL IDENTIFICATION AGENCY(NIDA): (Deadline 15 December 2022)

Job description

 Supervise Unit staff to perform their day to day activities;
 Coordinate unit staff leaves and permissions;
 Manage Unit Staff complains;
 Coordinate career development of the unit employees;
 Identify and consolidate unit training plans;
 Monitor the implementation of the approved training plans;
 Supervise trainings impact assessment;
 Coordinate the preparation and signing of the performance contracts of Unit;
 Monitor the implementation of Unit’ performance contracts and their appraisals;
 Supervise consolidated annual performance evaluation report of Unit’ staff.
 Organize and attend consultative meetings and workshops aiming to prepare/design the civil status registration tools: registers, acts and certificates;
 Contribute to the amendment of laws, ministerial orders and instructions related to the civil status registration;
 Report to the NIDA Senior Managers and suggest recommendations accordingly;
 Play the role of focal point of civil status registration for all stakeholders.;
 Supervise and ensure the well-functioning of the CRVS related systems;
 Design the formats of civil status documents in conformity with modern technology in a way that they are user friendly, secure and un-forgeable;
 Organize the validation of designed civil status registration documents by concerned authorities;
 Disseminate the new designed tools of civil status registration to local administrative organs for use;
 Plan and organize training on civil status related laws, orders and tools used;
 Prepare the training content;
 Assess applicability and results of the training offered;
 Organize field work aiming to inspect the filling in of civil status documents: registers, acts, certificates; etc.
 Evaluate and advise staff at local administration level on the filling in of those documents accordingly;
 Ensure data from stakeholders in charge of refugees are correctly recorded into national population registry;
 Report on civil status registration-related issues and suggest possible recommendations to NIDA Senior Managers accordingly;
 Receive recommendations from Immediate supervisor and implement accordingly;
 Design the sensitization tools aiming to educate citizens on civil status registration;
 Educate citizens on respect of laws and regulations relating to civil status registration;
 Supervise the verification of identification, change of address, change of marital status or medical death notification documents of nationals and other people living in Rwanda who need registration;
 Supervise the filling in of identification, change of address, change of marital status or medical death notification particulars for nationals and other people living in Rwanda on the population registration forms accordingly;
 Approve and submit findings report to concerned officials;
 Coordinate reception of applications through national population registry from citizens aged 16 and above;
 Coordinate verification of the received documents for pre- approval;
 Coordinate the pre – approval of pending registrations;
 Produce monthly, quarterly and annual reports on unit activities;
 Advise NIDA Senior Management accordingly;
 Monitor the analysis of statistical data provided by Data analysis officer;
 Ensure interpretation of data for evidence-based decision making.;
 Advise NIDA Senior Management accordingly;
 Monitor provision of appointments to citizens with nationality-related litigious cases;
 Monitor organization of panel in collaboration with Migration Office to receive citizens with nationality-related litigious cases;
 Monitor provision of testimony forms to witnesses;
 Monitor collection and keeping electronically testimonies;
 Coordinate reception of requests sent electronically;
 Coordinate the analysis of those requests and their supporting documents;
 Coordinate the correction of timely demographic data correction.