Director of Supply Chain and Logistics Management at King Faisal Hospital Rwanda (KFHR): (Deadline 4 March 2022)

                POSITION 

COMPETENCY REQUIREMENT

KEY RESPONSIBILITIES

No 

• DIRECTOR OF SUPPLY CHAIN AND LOGISTICS MANAGEMENT 

EDUCATION AND EXPERIENCE

•  Master’s degree in Supply Chain Management and Logistics Management or Procurement or Business Administration.
• Advanced Certifications applicable to this position preferred.
• Minimum of 8 years’ progressive experience in supply chain and logistics management or procurement roles required, including at least 3 years in a public or government-owned entity and at least 3 years in a team management position.
• Hands-on experience with supply chain management software

SKILLS AND ABILITIES

• Knowledge of general purchasing practices, preferably in medical supplies
• Communication and interpersonal skills to effectively interact with clinical staff and to negotiate with vendors, contractors and suppliers.
• Ability to create and manage procurement plans, develop and manage budgets, and evaluate budget performance to achieve expectations.
• Being a strategic thinker with demonstrated problem solving skills.
• Proven leadership skills in building and managing teams with history of success.
• Being able to work concurrently on several purchases/projects.
• Excellent analytical and negotiation skills are required.
• Good working knowledge of Microsoft Excel, Microsoft Word and Microsoft PowerPoint.
• Ability to work under pressure and tight deadlines.
• Great attention to details.
• Strong communication and presentation skills in English and Kinyarwanda.

• Lead and direct all facets of supply chain management including, but not limited to, purchasing and vendor contract management, logistics, warehousing, inventory management, material forecasting, capacity planning and sourcing, inventory control, parcel handling, and distribution.
• Analyze new and propose technology to ensure utilization of a systematic and cost effective supply chain and logistics solution.
• Work directly with the Executive Management, Providers and Departmental Staff to advise and assist them with new and current products, equipment resources and inventory control measures.

Develop strategies, policies, procedures and team to optimize the value of the entire function in creating a world class supply chain and logistics management system.

• Manage the performance of direct reports through performance reviews, frequent conversations and other methods as appropriate. Be objective and genuine in providing coaching or feedback for continuous performance improvement.
• Manage inventory and establish controls to ensure KFH is operating at the highest level of performance based on key performance metrics and minimized supply chain risks.
• Maintain compliance with all regulatory requirements and ethical standards related to procurement.
• Lead and coach others in maintaining excellence in efficiency, quality control, and safety.
• Develop and continuously improve supplier programs, leveraging supplier capabilities to improve supply chain systems and processes.

• Coordinate and co-lead Product Value Analysis committees in conjunction with clinical staff to ensure product standardization and appropriate safety and quality of goods.
• Participate in the customization of the ERP system and optimize its use.
• Lead negotiations for major contracts.
• Develop relationships with suppliers, vendors and contractors, understanding and applying all offerings that are advantageous to the hospital operations and goals.
• Provide leadership to Supply Chain and Logistics Management Department to ensure the Hospital strategic and annual action plans are embedded in the Department’s annual objectives and day to day work
• Establish annual procurement plan in coordination with organization’s Cascading Goals, and manage performance to ensure attainment
• Establish annual goals and objectives, (including stretch targets) in coordination with organization’s Cascading Goals, and manage performance to ensure attainment.
• Plan and coordinate departmental meetings to review status of tasks and update Senior Management Team on the progress of the departments’ functions.
• Ensure annual procurement planning process is in place. Where end-users are involved in the project implementation, ensure the established process covers such scope as well.
• Review Procurement Plan and develop annual sourcing strategy.
• Lead the quarterly review of procurement plan end-users to ensure requirements are updated.
• Drive savings in total supply costs and in waste. Develop and agree on annual departmental Objectives and KPIs.
• Ensure a Market Assessment and Supplier Pre-Qualification process is in place aligning to the KFH polices and process.
• Compare end-users requests and bidding documents to ensure their comprehensiveness to allow an informed decision making process.
• Lead monthly appropriate review meeting to address open procurement issues/performance and provide solution.
• Ensure that all Supply Chain staff members understand Procurement Policies, Processes, and Systems.
• Ensure ongoing professional development of Supply Chain and Logistics Department’s staff.
• Take part in various committees as related to supply usage and supply decisions.
• Attend and actively participate in various hospital operational meetings in order to fully understand operational issues within the hospital that are impacted by availability of appropriate services, supplies and materials.
• Maintain corporate confidentiality at all times.
• Be the secretary of the Hospital Tender Committee.

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