Job
Documentation and Archives Officer at Gakenke District (GAKENKE): (Deadline 24 December 2025)
Documentation and Archives Officer at Gakenke District (GAKENKE): (Deadline 24 December 2025)
Job responsibilities
– Develop and operate a system for documentation and archives for the City of Kigali in accordance with internationally benchmarked practices and standards; – Develop and implement, in collaboration with concerned staff, an information classification and access policy; – Manage, in collaboration with the Logistics officer and other concerned units, the acquisition and borrowing system of books and other documents and prepare related annual budget; – Make an annual inventory of books and documents acquired by the City of Kigali and ensure their proper maintenance; – Maintain an effective cataloguing and indexing of books and regularly update the City of Kigali’s documentation database; – Collect and distribute newspapers, official gazettes and any other public (policy) documents and inform library users on new acquisitions.
Qualifications
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Advanced Diploma in Secretarial Studies
0 Year of relevant experience
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Advance Diploma in Library and Information Studies
0 Year of relevant experience
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Bachelor’s Degree in Office Management
0 Year of relevant experience
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Bachelor’s Degree in Library and Information Sciences
0 Year of relevant experience
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Diploma in Office Management
0 Year of relevant experience
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Diploma in Bibliotheconomy
0 Year of relevant experience
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Diploma in Library & Information Science
0 Year of relevant experience
Required certificates
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Puppet Certification Program
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Certified Medical Administrative Assistance (CMAA)
Required competencies and key technical skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Knowledge of archive management software
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Knowledge of the documentation management system (DMS) would be an advantage
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• Fluent in Kinyarwanda and English. Knowledge of French will be an added advantage
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Proficiency in information technology,Computer literacy
Psychometric Languages
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English
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Français
Psychometric Domains
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Critical thinking
Competence / Skills
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