Documentation and Archives Officer at PUBLIC SERVICE COMMISSION (PSC): (Deadline 19 May 2022)

Documentation and Archives Officer at PUBLIC SERVICE COMMISSION (PSC): (Deadline 19 May 2022)

Documentation and Archives Officer at PUBLIC SERVICE COMMISSION (PSC): (Deadline 19 May 2022)

Job description

FILING DOCUMENTS
1. Receive and filing documents,
2.Organise the documentation and the archives of each unit;
3. Analyse and transmit the corresponding reports stating
4. Enter documents into Database using the available software;
5. Index and file documents according to the documentation policies, rules and regulations;
6. Identify and propose documents for National Archives Services;
MANAGE PERIODICALS
1. Ensure the subscription for periodicals;
2. Collect the official Gazettes regularly;
3. Ensure that periodicals are supplied and dispatched to the users timely;
4. To circulate information on articles published;
MANAGEMENT OF THE LIBRARY
1. Work with the users and identify the required Books for purchase;
2. Process the request for the purchase;
3. Ensure Books are given reference numbers safely kept;
4. Lend out text books to the users and make sure they are returned timely;

Minimum Qualifications

  • Advanced Diploma in Office Management

    0 Year of relevant experience

  • Bachelor’s Degree in Library and Information Science

    0 Year of relevant experience

  • Bachelor’s Degree in Documentation

    0 Year of relevant experience

  • Bachelor’s Degree in Archival Studies

    0 Year of relevant experience

  • Bachelor’s Degree in Archives

    0 Year of relevant experience

  • Bachelor’s Degree in Office Management

    0 Year of relevant experience

  • Bachelor’s Degree in Arts and Publishing

    0 Year of relevant experience

  • Bachelor’s Degree in Library Science

    0 Year of relevant experience

  • Advanced Diploma in Library Sciences

    0 Year of relevant experience

  • Advanced Diploma in Archives and documentation

    0 Year of relevant experience

  • Advanced Diploma in Library and Information Science

    0 Year of relevant experience

  • Advanced diploma in information management

    0 Year of relevant experience

  • Advanced diploma in Arts & publishing

    0 Year of relevant experience

Competency and Key Technical Skills

  • Integrity

  • Strong critical thinking skills and excellent problem solving skills.

  • Inclusiveness

  • Accountability

  • Communication

  • Teamwork

  • Client/citizen focus

  • Professionalism

  • Commitment to continuous learning

  • Knowledge of archive management software

  • Knowledge of integrated document management

  • Resource management skills

  • Problem solving skills

  • Decision making skills

  • Time management skills

  • Risk management skills

  • Results oriented

  • Digital literacy skills

  • Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage

  • Analytical skills;

  • Knowledge of the documentation management system (DMS) would be an advantage;

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