Documentation & Archive Officer at RWANDA COOPERATIVES AGENCY (RCA): (Deadline 4 November 2021)
Job description
Develop and maintain a manual and/or computerized information files;
Facilitate public and staff access archives and provide appropriate assistance to the users;
Administer policy guideline concerning public access and uses of archives;
Carry out annually inventory of archives documents
3. Support in providing documents needed in various meetings
Identify relevant documents/information in preparation of speech/dialogue/presentation;
Maintain and distribute documents for RCA visibility.
4.Prepare and submit activity plan and periodic report
Participate in planning and budgeting process of the unit by identifying needs of documentation and archives;
Produce and submit monthly, quarterly and annual plans/reports.
Develop and maintain a manual and/or computerized information files;
Facilitate public and staff access archives and provide appropriate assistance to the users;
Administer policy guideline concerning public access and uses of archives;
Carry out annually inventory of archives documents
3. Support in providing documents needed in various meetings
Identify relevant documents/information in preparation of speech/dialogue/presentation;
Maintain and distribute documents for RCA visibility.
4.Prepare and submit activity plan and periodic report
Participate in planning and budgeting process of the unit by identifying needs of documentation and archives;
Produce and submit monthly, quarterly and annual plans/reports.
Minimum Qualifications
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Advance Diploma in Library and Information Studies
Experience: 0
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Advance Diploma in Documentation
Experience: 0
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Advance Diploma in Archives Studies
Experience: 0
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Advance Diploma in Archives
Experience: 0
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Advance Diploma in Information Management
Experience: 0
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Advance Diploma in Office Management
Experience: 0
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Advance Diploma in Arts and Publishing
Experience: 0
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Bachelor’s Degree in Library and Information Science
Experience: 0
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Bachelor’s Degree in Documentation
Experience: 0
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Bachelor’s Degree in Archival Studies
Experience: 0
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Bachelor’s Degree in Archives
Experience: 0
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Bachelor’s Degree in Information Management
Experience: 0
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Bachelor’s Degree in Office Management
Experience: 0
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Bachelor’s Degree in Arts and Publishing
Experience: 0
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Bachelor’s in Information Sciences
Experience: 0
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Resource management skills
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Analytical skills
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Problem solving skills
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Decision making skills
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Time management skills
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Risk management skills
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Results oriented
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Digital literacy skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
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Knowledge of integrated document management;
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Knowledge of archive management software
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Knowledge of the documentation management system (DMS) would be an advantage
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Fluency in Kinyarwanda, English and/ or French. Knowledge of Swahili is an added advantage
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