Enrollment Officer at ICPAR: (Deadline 31 January 2024)

VACANCY ANNOUNCEMENT

The Institute of Certified Public Accountants of Rwanda (ICPAR) was established under law number 11/2008 of 06/05/2008 to regulate the accounting profession in Rwanda. The Institute has a new strategic plan 2022 – 2026 which aims to boost the number of professional accountants in the country. ICPAR announces the following positions which will support the implementation of its five-year strategic plan:

1. ENROLLMENT OFFICER

1.1 Job Purpose

The Enrollment Officer is a key person in Education Development Services department, reporting to the Examination Manager. The role is to oversee the enrollment process, maintain accurate records of new and existing students for the various ICPAR qualifications in line with IFAC SMO 2.

1.2 Key Responsibilities

The following are key functions of the Enrollment Officer at ICPAR;

• Overseeing the enrollment process for new students, ensuring accuracy and compliance with ICPAR policies and relevant regulations;
• Ensure that all the required documentation is collected, verified, and compliant with organizational standards and regulatory requirements;
• Maintaining up-to-date records of enrolled students in the ICPAR’s database;
• Collaborating with other member of education services department to collect and verify required documentation for enrollment;
• Responding promptly to students’ inquiries related to the enrollment process;
• Conducting regular audits to ensure data integrity and compliance with established standards;
• Collaborate with the IT department to address any database related issues or improvements;
• Ensure strict adherence to ICPAR policies and procedures during the enrollment process;
• Serve as a point of contact for new and existing students regarding enrollment related queries. Work closely with Examinations Manager to ensure exams timetable is are set in line with ICPAR current syllabuses;
• Communicate effectively with students to collect necessary information and provide update on the status of their enrollment.
• Work collaboratively with other departments of the institute;
• Perform any other assigned duty.

1.2 Qualifications

• Professional certification such as CAT with adequate experience in data management is an added value and a member of a professional body in a good standing (D);
• Bachelor’s degree in Finance, Economics, Business, Project Management, or other related academic qualifications with at least three years of experience in professional qualifications, curricula and learning materials design (E);
• Demonstrates a high order of literacy, numeracy and analytical skills;
• Advanced knowledge of the accountancy profession including qualifications and challenges prevalent in Rwanda (E);
• A relevant administrative qualification or evidence of formal training (D).

1.3 Knowledge, Skills and Attitudes

• Proficiency working with standard office applications such as MS Word, Excel and Outlook (E);
• Excellent organizational and time management skills (E);
• The ability to operate a computerized database and produce reports from it (E);
• Ability to prioritize and multi task and meet deadlines (E);
• Ability to manage own workload (E);
• The ability to maintain quality and organizational procedures (E);
• The ability to recognize and appreciate the confidential nature of work undertaken (E);
• Ability to deal with a large volume of administrative system whilst maintaining, excellent attention to detail (E);
• High level of literacy and communication skills (E);
• Evidence of commitment to Educational Development Services (E);
• Positive and Enthusiastic (E);
• Flexibility and a readiness to undertake a wide range of tasks (E);
• Smart in appearance and manner (E);
• Ability to work outside normal office hours on occasions (E);
• A willingness to show flexibility in working arrangements in terms of duties and working patterns to meet emergencies and changes circumstances (E);
• Demonstrates professional integrity, self-confidence and confidentiality (E).

1.4 Working Relationships:

• Key member of Education Development Services Department (EDS);
• Reports to the Examination Manager;
• Regular communications with all stakeholders.

2. HOW TO APPLY

Interested candidates should send their applications together with their CVs, giving full details of their age, qualifications, experience, present and expected remuneration, full contact details including day time telephone number, to: recruitment@icparwanda.com by Wednesday, 31^st January 2024.

Only shortlisted candidates will be contacted.

Preference will be given to Rwandan Nationals.