( EoI) -Service Maintenance of GIZ Houses and Offices: (Deadline 2 April 2021)

Expression of Interest ( EoI) Service maintenance of GIZ houses and offices

Introduction

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. GIZ has worked in Rwanda for over 30 years. The primary objectives between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and promotion of sustainable development. To achieve these objectives, GIZ Rwanda is active in the sectors of Decentralization and Good Governance, Economic Development and Employment Promotion, Energy, and ICT (Information and Communications Technology).

In order to implement its programs mandate, GIZ office Rwanda has to do the maintenance of its houses and offices in different domains such us:

1. To provide service of maintenance of:

Roof in metal sheets
Roof in roman tiles
Walls ( internal & external )
Foundation and retaining walls
Floors and stairs
Glazed metal doors and windows
Wooden doors and built-in closets
Gutters and downpipes
Ceiling and outdoors ceiling
Driveways and sidewalks
Parking
Drains and manholes
Gates
Fences
Courtyards / garden
Plumbing works
Electricity works.
Painting works

2. To provide advice in order to prevent avoidable damages that could occur to houses and offices.

Hence, GIZ is looking for a service company able to execute properly this works .

A service activity table has been developed with details of expected type of works to be implemented

Service activity table
N°	Item	Unit	cost of 1 Unit RWF
1	ROOFING – METAL SHEETS
1.1	Repairing – the contractor will inspect the roofing of the house and will repair any damage on the roof and/or all the holes which are likely to be leaking (this may concern only the repairing services without considering the roofing sheets)	m²
1.2	Replacement – the contractor will inspect the roofing of the house and will replace all the material damaged (roof sheets, carpentry materials, fixing material, fasteners and other materials…)	m²
	Total 1
1	ROOFING – ROMAN TILES
1.1	Repairing – the contractor will inspect the roofing of the house and will repair any defects or damages on the roof like cleaning the piled debris on the roof, the tiling adjustment for a proper drainage, tile fixing, … (this may concern only the repairing services without considering the roofing tiles)	m²
1.2	Replacement – the contractor will inspect the roofing of the house and will replace all the material damaged (roof sheets, roofing trusses, fixing material, fasteners, and other materials…)	m²
	Total 1
2	Walls (Internal and external walls)
2.1	Repairing – the contractor will inspect the walls of the house and will repair all cracks and/or any defective damages like moisture and dampness, spalling plaster (this may concern only the repairing services without considering the raw materials used for the wall)	m²
2.2	Rebuilding – the contractor may be asked to demolish the existing wall and rebuild a new one using burnt bricks, cement mortar, hardcore stone for the foundation or retaining walls, and all necessary works	m³
2.3	Painting – the contractor will paint or repaint external or internal walls of the house after all necessary works of finishing and trimness (this may concern only the painting services without considering the raw materials used for the painting and finishing)	m²
	Total 2
2	Foundation and retaining walls
2.1	Repairing – the contractor will inspect the foundation of the house or retaining walls and will repair all cracks and/or any defective damages e.g moisture and dampness, spalling plaster… (this may concern only the repairing services without considering the raw materials used for the foundation or retaining walls)	m²
2.2	Rebuilding – the contractor may be asked to demolish the existing foundation and/or retaining wall and/or to rebuild a new foundation or retaining walls using hardcore stones, cement mortar mixture including all prerequisite works (this may concern everything including the services, used materials and all preliminary works)	m³
2.3	Painting – the contractor will paint or repaint external or internal walls of the house after all necessary works of finishing and trimness (this may concern only the painting services without considering the raw materials used for the painting and finishing)	m²
	Total 2
3	Floor and stairs (inside the house)
3.1	Floor cement screed repairing – the contractor will inspect the cement screed floor inside the house and verandah and will repair all the damages like cracks, porous areas, and any defect… (this may concern only the repairing services without considering the raw materials used for the floor and stairs)	m²
3.2	Tile Replacement – the contractor will replace the existing tiles after all prerequisite works… (this may concern the labor services, used materials /tiles, and all preliminary works)	m²
	Total 3
4	Glazed metal doors and windows
4.1	Repairing of the door/windows – broken glass, defective metal frame, painting, and all necessary finishing works…	per door/ window
4.2	New door or replacement – includes flush metal door and frame, glasses, locking system, painting and all necessary accessories (this may concern only the labour services without considering the raw materials used for the new door)	m²
	New window or replacement – includes metal window frames, glasses, locking system, painting, and all necessary accessories (this may concern only the labour services without considering the raw materials used for the new window)	m²
4.4	Locking system replacement – this may include labour services, locks and bolts which are not working properly, and all necessary accessories	pce
4.5	Mosqito nets/screens – this may include labour services, plastic mosquito nets and fixing, all necessary accessories…	m²
	Total 4
5	Wooden doors and built-in closets
5.1	Repairing – defective wooden material, wooden frame, knocking doors/closets, painting and all necessary finishing works…(this may concern only the repairing services without considering the raw materials used for the work)	per door/ closet
5.2	New door/closet – includes flush wooden door and frame, glasses, locking system, painting and all necessary accessories…(this may concern only the labour services without considering the raw materials used for the new door/closet)	m²
5.4	Locking system replacement – this may include labour services, locks and/or bolts and all necessary accessories	pce
	Total 5
6	Gutters and downpipes
6.1	Repairing – Cleaning out debris piled into gutters and downpipes, sealing or welding, hooks fixing, painting and finishing and all necessary repairing works… (this may concern only the repairing services without considering the raw materials used for the gutters and downpipes)	meter
6.2	Replacement – metal gutter and all fixing accessories, hooks and gutters fixing, painting, and finishing with all prerequisite works…(this may concern only the repairing services without considering the raw materials used for the gutters and downpipes)	meter
6.3	Replacement – PVC downpipes and all fixing accessories, hooks and downpipes fixing, painting and all prerequisite works…(this may concern only the repairing services without considering the raw materials used for the PVC downpipes)	meter
	Total 6
7	Ceiling and outdoor ceiling
7.1	Repairing – Painting and finishing including all required materials and prerequisite works (this may concern only the repairing services without considering the raw materials used for the painting and finishing)	m²
7.2	Replacement/new ceiling – replacement of plywood and framing structure, fixing, painting and finishing, including all required material and prerequisite works (this may concern only the labour services without considering the raw materials used for the replacement)	m²
	Total 7
8	Driveways and sidewalks
8.1	Repairing – the contractor will inspect the driveways or sidewalks and will repair all defective areas (cracks and/or porous areas or any damage…)	m²
8.2	New construction – the contractor will demolish the existing driveways or sidewalks and/or build a new one. This may include sub pavement with hardcore stones, cement concrete mortar flooring on the hardcore stone, cement finishing screed…	m³
	Total 8
9	Parking
3.1	Repairing – the contractor will inspect the concrete paving blocks of parking and will repair all the damages or defects like cracks, pounding areas and any defect… (this may concern only the repairing services without considering the raw materials used for parking)	m²
3.2	New construction – the contractor will replace the existing tiles or may build the new parking using the concrete paving blocks and all prerequisite works… (this may concern only the labour services without considering the raw materials used for the parking)	m²
	Total 3
9	Drains and manholes
9.1	Renovation – includes the cleaning of the drains and manholes, renovation of the embankment and bed, cement finishing…	meter
	New construction – includes all activities and works related to creating new drains and manholes, pavement, and finishing…(this may concern everything including the labour services, used materials, and all preliminary works)	m³
	Total 9
10	Gates – Iron sheet
10.1	Repairing – the contractor will repair all damages on the gate (defective flush metal,framing structure, painting, and all necessary finishing works…)	m²
10.2	New – replacement of the flush metal for the gate, framing structure, welding and fixing, locking system, hinges, painting, and all necessary finishing works…)	m²
10.3	Peephole/spyhole: remodel the existing gates by creating a guard spyhole on gate which has an opening spy viewer with a padlock system	Unit
10.4	Locking system repairing (locks and bolts which are not working properly and all necessary accessories)	Unit
10.5	Locking system replacement (locks and bolts which are not working properly and all necessary accessories)	Unit
	Total 10
11	Fences
11.1	Repair – the contractor will repair all cracks and/or any defective damages on the fence made of burnt bricks, Ruliba, or concrete blocks (moisture and dampness, plaster, etc.)	m²
11.2	Repair – the contractor will repair or replace the broken or missing reed straws (imiseke), fixing material, and all necessary works	m²
11.3	Construction – to build a new one using burnt bricks, cement mortar, stone hardcore for the foundation or retaining walls, and all necessary works	m³
11.4	Construction – to build a new fence using Ruliba clay blocks or concrete blocks, cement mortar, stone hardcore for the foundation or retaining walls, and all prerequisite works	m³
11.5	Construction – to build a new fence using imiseke (reed straws), fixing material, and all necessary works	m²
	Total 11
12	Courtyards/landscapes/garden
12.1	Renovation – renovation of the retaining walls made of hardcore stones and cement mortar with all prerequisite works (joint cement filling, crack repairing, concrete screed, replacement of hardcore store missing or defect	m²
12.2	Tree cutting – cutting mature trees and removal of the tree stumps, garden cleaning and transport of limbs out of the house, with all prerequisite works	Unit
12.3	Drainage works – evacuation system of standing rain water into the garden (drain, cesspool, etc.) with all prerequisite works	m³
12.4	Outdoor lighting – additional garden lighting points and may include services, outdoor electrical wire (less than 5 meters), stand, socket, and all necessary works…)	Unit
	Total 12
13	Plumbing works
13.1	Repairing – Fixing leaking water (water taps, pipes, sink, washing basin, lavabo, shower, toilet tank, etc.)	per repair
13.2	Repairing – toilet clog fixing (includes material and labor)	per repair
13.3	Repairing – water flushing problem fixing (includes material and labor)	per repair
13.4	Installation – Piping works and installation which includes all prerequisite works, material, and labor- (this may concern only the services without considering the raw materials used for the plumbing works)	meter
13.5	Installation – Hardware installation (toilet, sink, lavabo, shower, water, etc.) heater, etc.) and may include all prerequisite works, material, and labor – (this may concern only the services without considering the hardware items used)	Unit
	Total 13
14	Electricity
14.1	Wire and cable installation – including wall gutters, electrical wires less than 5 meters (VOB, 2.5mm), junction boxes, and all necessary finishing works and labor	meter
14.2	Additional plugs – fixing or installing switches, plugs, bulbs, sockets (includes material costs and labor)	Unit
	Total 14

Period of service: 15 April 2021 – 14 April 2022 with up to 14 premises concerned located in different district in Rwanda.
Submission of your EoI

For Technical Proposal:

A Cover letter expressing interest in this assignment;
Technical Proposal with a brief description of why you would be considered as the most suitable for the service , relevant expertise, and a detailed clear methodology, on how will be your approach and complete the assignment.
It should be formatted, font type ARIAL, fond size 11, in English language.
Company or business registration certificate
References and recommendations of similar works executed by the company in Rwanda or elsewhere outside of Rwanda.
VAT registration certificate if available
Latest tax clearance certificate

For the Financial Proposal:

Interested service Company will apply by using the above table (service activity table) and provide the cost per one unit. The cost must be in RWF and VAT excluded.

Please submit your EoI documents in two separate envelopes (1 for technical offer and 1 for financial offer) until latest Friday 02 April 2021 at 4:00 pm, at the front desk of:

GIZ Office Kigali/Rwanda

KN 41 Street / Nr.17 – Kiyovu

B.P 59 Kigali – Rwanda

GIZ reserves all rights

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