Executive Assistant in CEO office at RWANDA DEVELOPMENT BOARD (RDB): (Deadline 1 September 2022)
Job description
Manage CEO’s calendar, including external requests for meetings and event attendance;
• Manage and receive visitors to CEO’s Office;
• Filter Incoming letters through Document Tracking system all information and communication for the CEO and distribute relevant materials to relevant departments;
• Manage the day-day operations of the office including office supplies;
• Organise and maintain electronic and non-electronic files, and records of the office;
• Filter all information and communication for the CEO and distribute relevant materials to rest of RDB departments;
• Transmit and follow up on CEO’s correspondence to staff including management, especially as RDB responds to actions generated externally;
• Update information ‘files’ for CEO for internal and external meetings;
• Provide quality customer service, in a professional environment;
• Support to senior management meetings (collating reports, setting agenda and writing minutes);
• Maintain physical and electronic office filing systems for CEO;
• Assist the CEO in any administration task for which help is required;
• Handle sensitive files with confidentiality;
• Any other related assignment as may be directed by superior.
Minimum Qualifications
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Master’s Degree in Law
1 Year of relevant experience
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Bachelor’s Degree in Public Administration
3 Years of relevant experience
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Masters in Business Administration
1 Year of relevant experience
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Master’s Degree in Public Administration
1 Year of relevant experience
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Bachelor’s Degree in Law
3 Years of relevant experience
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Bachelor’s Degree in Business Management
3 Years of relevant experience
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Master’s Degree in Business Management
1 Year of relevant experience
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Bachelor’s Degree in Business Administration
3 Years of relevant experience
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Bachelor’s Degree in Business Communication
3 Years of relevant experience
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Master’s Degree in Business Communication
1 Year of relevant experience
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Bachelor’s degree in Marketing
3 Years of relevant experience
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Master’s degree in Marketing
1 Year of relevant experience
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Strong command of written and spoken English;
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Proficiency in French and Kinyarwanda is an added advantage;
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Required relevant experience
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Reliable understanding of the Rwandan and regional Investment climate;
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Good interpersonal and communication skills, with ability to communicate well with various audiences, including staff,
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Ability to multi-task and priorities tasks effectively in a fast paced environment;
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• Strong command of written and spoken English;
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