Executive Assistant to Country Director at World Relief Rwanda (WRR): (Deadline 24 June 2022)

Executive Assistant to Country Director at World Relief Rwanda (WRR): (Deadline 24 June 2022)

VACANCY ANNOUNCEMENT

World Relief Rwanda (WRR) is an International Non-Government Organization whose mission is to empower the local church to serve the most vulnerable. WRR wishes to recruit a qualified and well experienced candidate to fill the position of Executive Assistant to Country Director. The job description and requirements are as follows:                                                                                                     

Position Title: Executive Assistant to Country Director

Position Location: Kigali, Rwanda

Department/Division: Office of Country Director

Job Title of Supervisor: Country Director

Starting Date: Immediately

Length of Opportunity: Open Ended Contract

Hours per week: Full time

Number of Positions Open: 1

General Function: Provide full administrative and strategic support to the Country Director.

Specific Job Duties: Specific Job Duties:

Oversee communications and information management in the office of the Country Director.

• Drafting letters and ensuring they meet appropriate standards.
• Ensuring incoming and outgoing communications are dealt with following the appropriate protocols.
• Proper filing.

Support the Country Director in Meetings by: 

• Taking notes, recording action items, and following up on pending matters from the meeting.
• Ensuring all meetings are appropriately prepared for in advance.
• Attend and provide briefs to the Country director related to meetings he is unable to attend.

Liaison to World Relief visitors and Staff from Headquarters to facilitate communications on behalf of the Country Director and provide all logistical (accommodation, travel, etc.) support to international guests while in Rwanda. 

Support and coordinate proposal development process within the organization.

Support in compiling and editing reports and other complex documents on behalf of the Country Director.

Assist in scheduling of the CD’S appointments and maintain the organization master calendar.

Support the WR Rwanda Leadership team by :

• Recording minutes of all meetings.
• Tracking action items and following them up till completion.
• Assist in the preparation of meeting agendas.

Assist in the organization and planning of special events put on by World Relief:

• External workshops and conferences.
• Internal organizational leadership, supervisory meetings and parties.

Work closely with the receptionist to guide and oversee the reception area responsibilities:

• Ensure cleanliness and order at the reception area.
• Proper recording and management of incoming and outgoing communications.

Support and coordinate short-term projects as assigned by the Country Director.

Prepare the CD’s travel logistics and reports.

Any other duties related to the above responsibilities at the request of the Country Director.

Knowledge, Skills, & Abilities:

• Highly organized and administratively minded.
• Impeccable written and spoken English.
• High sense of responsibility, organization, prioritization and the ability to take initiative with minimal supervision.
• Ability to translate documents quickly between English, French, and Kinyarwanda.

• Cross cultural experience and the acumen.
• Ability to handle sensitive issues in a confidential manner.
• Desire to grow professionally.
• Gracefully handle pressure and remain a constantly reliable resource to management.
• Clarity and Conciseness in business writing, and the ability to edit and format complex documents.
• Flexible and motivated team player.
• Excellent skills in Microsoft office – especially Word, Excel, Outlook, and PowerPoint.

Experience Required:

• A Bachelor’s Degree in a field related to the assignment described above.
• Extensive cross cultural experience and ability to help people of different cultures understand Rwandan Culture.
• Experience in proposal writing or coordination.
• Experience working in an office setting.

Experience in written and oral translation.  

Experience in writing reports in English.

Physical Demands:

• Trips to the field in rural areas and overnight stays where necessary.

How to Apply: 

• Please submit a motivation letter addressed to the Country Director, copy of your notified degree, comprehensive Curriculum Vitae (CV) with 2 names of referees, copy of your national identity card, and a recent church recommendation from your Pastor or Priest by the 24th of June 2022 not later than 4:00 p.m. to World Relief Rwanda Office, KG 5 Ave107 A Street Kacyiru, Kigali.
• Only shortlisted candidates will be notified for exams.
• Note that submitted applications are not returned to applicants.

Done at Kigali on June 10th, 2022

Jacqueline Mukashema.

Director of Administration and Finance.